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Latest City Council Agendas
Submitted by City Administration on Thu, 09/15/2005 - 10:21am.
City Council
AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. 1. Motion to approve the minutes of the June 16, 18 and 25, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $236,706.18. 3. Resolution No. 20487 authorizing disposal of used city vehicles. 4. Motion to receive and file Civil Service Commission Certified Eligibility List for promotional Fire Department District Chief. 5. Motion to receive and file Civil Service Commission Certified Eligibility List for Entry Level Police Officer. 6. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20488 approving Partial Payment No. 3 to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount of $5,122.90. b. Resolution No. 20489 approving Partial Payment No. 4 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $21,799.90 c. Resolution No. 20490 approving Partial Payment No. 1 to Eastern Iowa Excavating & Concrete Co. LLC for the 2009 Sidewalk Assessment Project in the amount of $37,016.14. d. Resolution No. 20491 approving Partial Payment No. 1 to Municipal Pipe Tool Co., Inc. for the 2008 Sanitary Sewer Slip Lining Project in the amount of $93,447.80. e. Resolution No. 20492 approving Partial Payment 6 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $254,859.11. 7. Resolution No. 20493 approving agreement regarding property donation from Vaughn Farm Co., Inc. and Morris Wood, LLC for right-of-way associated with the North 35th Street Extension Project. 8. Resolution No. 20494 approving Amendment No. 1 with Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in an amount not to exceed $21,500.00. 9. Resolution No. 20495 approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the North 35th Street Extension Project – ESL-4775(620)-75-57. 10. Resolution No. 20496 approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the North 10th Street Reconstruction Project – ESL-4775(621)-75-57. 11. Resolution No. 20497 approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the Armar Drive/Highway 100 Intersection Improvement Project – ESL-4775(623)-75-57. 12. Resolution No. 20498 approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the South 22nd Street/Highway 100 Intersection Improvement Project – ESL-4775(624)-75-57. 13. Resolution No. 20499 approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the CBD Traffic Signal Improvement Project – ESL-4775(622)-75-57. 14. Resolution No. 20500 accepting public improvements in the Prairie Meadows Second Addition to the City of Marion. 15. Motion to approve Project Calendar for the CBD Traffic Signal Improvement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the CBD Traffic Signal Improvement Project. b. Resolution No. 20501 approving Resolution of Necessity regarding the CBD Traffic Signal Improvement Project. c. Resolution No. 20502 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the CBD Traffic Signal Improvement Project. 16. Motion to receive and file correspondence regarding storm water management assistance. (Indian Creek Country Club, 2401 Indian Creek Road) 17. Resolution No. 20503 authorizing installation of stop sign northbound on Brookfield Drive at East Robins Road. 18. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: b. Resolution No. 20505 approving Partial Payment No. 5 to Houseal-Lavigne Associates for services related to updating the Marion Comprehensive Plan in the amount of $5,550.00. c. Resolution No. 20506 approving Partial Payment No. 18 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $605.50. d. Resolution No. 20507 approving Partial Payment No. 33 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $5,212.00. e. Resolution No. 20508 approving Partial Payment No. 33 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,705.00. f. Resolution No. 20509 approving Partial Payment No. 37 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,232.06. 19. Motion to receive and file Prairie Bend Seventh Addition Final Plat located south of Tower Terrace Road, west of 35th Street. (Morris Wood Enterprises, LLC) 20. Motion setting public hearing for July 16, 2009 regarding request to allow partial demolition of a structure in the Terrace Park Historic District. (Cameron McCalley, 973 11th Street request) 21. Motion to receive and file request for issuance of two building permits prior to approval Prairie Bend Seventh Addition Final Plat. 22. Resolution No. 20510 approving renewal of general insurance with EMC Insurance Company for FY 09-10. 23. Resolution No. 20511 approving Partial Payment No. 2 to SCS Engineers for engineering services related to the Plasma Arc Waste-to-Energy Economic Analysis in the amount of $13, 248.72. 24. Motion to receive and file correspondence regarding recreational wood burning. (Karl Hoffman, 1199 8th Street) 25. Motion to approve noise waiver/hold harmless agreement, as follows: a. Saturday, July 25, 2009 from 3:00 p.m. – 9:00 p.m., City Square Park. (Steve Hugg, 750 Donnelly Drive) b. Saturday, August 1, 2009 from Noon to 10:00 p.m., 2300 block of Spoonbill Drive Block Party. (Randy Jernigon, 2330 Spoonbill Drive) c. Friday, August 7, 2009 from 6:00 p.m. to 10:30 p.m., Block Party – Arlington Avenue between 48th and 49th Streets. (Larry Liddiard, 1565 48th Street) A. FINANCE NONE. B. PUBLIC SERVICES NONE. C. POLICE/FIRE 1. Ordinance No. 09-17 relating to standard penalties for violations of the Code of Ordinances. Initial consideration. D. PARKS NONE. E. BUILDING INSPECTION NONE. F. ENGINEERING 1. Ordinance No. 09-16 amending Chapter 63 of the Code of Ordinances establishing speed limit on Echo Hill Road as 35 mph from Alburnett Road to Winslow Road, except for that area from Culver Lane to the centerline of Section 24, T84N, R7W, which shall be 25 mph when children are present. Second consideration. 2. Ordinance No. 09-18 amending Chapter 63 of the Code of Ordinances establishing speed limits on 29th Avenue between Alburnett Road and Highway 13. Initial consideration. G. PLANNING AND DEVELOPMENT 1. Public hearing to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Continued from June 18, 2009 meeting. 2. Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Initial consideration. 3. Public hearing regarding the designation of the 29th Avenue Urban Renewal Area and proposed Urban Renewal Plan. 4. Resolution No. 20512 a resolution of the City of Marion, Iowa determining that an economic development area exists to provide opportunities, incentives and sites for community economic development purposes and it is in the interest of the residents of the City to designate such area as appropriate for an Urban Renewal Project; and adopt the Urban Renewal Plan for the 29th Avenue Urban Renewal Area. 5. Ordinance No. 09-18 An ordinance providing that general property taxes levied and collected each year on all property located with the 29th Avenue Urban Renewal Area Project Area, in the City of Marion, County of Linn, State of Iowa, by and for the benefit of the State of Iowa, City of Marion, County of Linn, Marion Community Schools, and other taxing districts, be paid to a special fund for payment principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Redevelopment Project. Initial consideration. H. ADMINISTRATION/OTHER 1. Mayoral Appointment: Corridor Metropolitan Planning Organization – Jay Kacena – term to expire 12-31-10 (replacing Kim McCarty). Nuisance Enforcement Property Maintenance Advisory Board – Carl Baur – term expires 01-01-11. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, June 30, 2009 - 4:00 P.M. A. FINANCE (4:00 – 4:05) 1. Motion to approve the minutes of the June 16, 18 and 25, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $_______. 3. Resolution No. _____ authorizing disposal of used city vehicles. B. PUBLIC SERVICES NONE. C. POLICE/FIRE (4:05 – 4:10) 1. Motion to receive and file Civil Service Commission Certified Eligibility List for promotional Fire Department District Chief. 2. Motion to receive and file Civil Service Commission Certified Eligibility List for Entry Level Police Officer. D. PARKS NONE. E. BUILDING INSPECTION NONE. F. ENGINEERING (4:10 – 4:30) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: 2. Ordinance No. 09-16 amending Chapter 63 of the Code of Ordinances establishing speed limit on Echo Hill Road as 35 mph from Alburnett Road to Winslow Road, except for that area from Culver Lane to the centerline of Section 24, T84N, R7W, which shall be 25 mph when children are present. Second consideration. 3. Ordinance No. _____ amending Chapter 63 of the Code of Ordinances establishing speed limits on 29th Avenue between Alburnett Road and Highway 13. Initial consideration. 4. Resolution No. _____ approving agreement regarding property donation from Vaughn Farm Co., Inc. and Morris Wood, LLC for right-of-way associated with the North 35th Street Extension Project. 5. Resolution No. _____ approving Amendment No. 1 with Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in an amount not to exceed $21,500.00. 6. Resolution No. _____ approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the North 35th Street Extension Project – ESL-4775(620)-75-57. 7. Resolution No. _____ approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the North 10th Street Reconstruction Project – ESL-4775(621)-75-57. 8. Resolution No. _____ approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the Armar Drive/Highway 100 Intersection Improvement Project – ESL-4775(623)-75-57. 9. Resolution No. _____ approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the South 22nd Street/Highway 100 Intersection Improvement Project – ESL-4775(624)-75-57. 10. Resolution No. _____ approving American Recovery and Reinvestment Act of 2009 Federal Aid Agreement with the Iowa Department of Transportation regarding the CBD Traffic Signal Improvement Project – ESL-4775(622)-75-57. 11. Resolution No. _____ accepting public improvements in the Prairie Meadows Second Addition to the City of Marion. 12. Motion to approve Project Calendar for the CBD Traffic Signal Improvement Project, as follows: b. Resolution No. _____ approving Resolution of Necessity regarding the CBD Traffic Signal Improvement Project. c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the CBD Traffic Signal Improvement Project. 13. Motion to receive and file correspondence regarding storm water management assistance. (Indian Creek Country Club, 2401 Indian Creek Road) G. PLANNING AND DEVELOPMENT (4:30 – 5:00) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: b. Resolution No. _____ approving Partial Payment No. 5 to Houseal-Lavigne Associates for services related to updating the Marion Comprehensive Plan in the amount of $5,550.00. c. Resolution No. _____ approving Partial Payment No. 18 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $605.50. d. Resolution No. _____ approving Partial Payment No. 33 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $5,212.00. e. Resolution No. _____ approving Partial Payment No. 33 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,705.00. f. Resolution No. _____ approving Partial Payment No. 37 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,232.06. 2. Public hearing to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Continued from June 18, 2009 meeting. 3. Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Initial consideration. 4. Public hearing regarding the designation of the 29th Avenue Urban Renewal Area and proposed Urban Renewal Plan. 5. Resolution No. _____ a resolution of the City of Marion, Iowa determining that an economic development area exists to provide opportunities, incentives and sites for community economic development purposes and it is in the interest of the residents of the City to designate such area as appropriate for an Urban Renewal Project; and adopt the Urban Renewal Plan for the 29th Avenue Urban Renewal Area. 6. Ordinance No. ______ An ordinance providing that general property taxes levied and collected each year on all property located with the 29th Avenue Urban Renewal Area Project Area, in the City of Marion, County of Linn, State of Iowa, by and for the benefit of the State of Iowa, City of Marion, County of Linn, Marion Community Schools, and other taxing districts, be paid to a special fund for payment principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said City in connection with said Urban Renewal Redevelopment Project. 7. Resolution No. ______ approving Kelly’s First Addition Final Plat located east side of 31st Street, north of 22nd Avenue (Christopher and Brenda Kelly). 8. Motion to receive and file Prairie Bend Seventh Addition Final Plat located south of Tower Terrace Road, west of 35th Street. (Morris Wood Enterprises, LLC) H. ADMINISTRATION/OTHER (5:00 – 5:05) 1. Resolution No. _____ approving renewal of general insurance with EMC Insurance Company for FY 09-10. 2. Resolution No. _____ approving Partial Payment No. 2 to SCS Engineers for engineering services related to the Plasma Arc Waste-to-Energy Economic Analysis in the amount of $13, 248.72. 3. Motion to receive and file correspondence regarding recreational wood burning. (Karl Hoffman, 1199 8th Street) 4. Motion to approve noise waiver/hold harmless agreement for Friday, July 10, 2009 from 3:00 p.m. – 9:00 p.m., City Square Park. (Steve Hugg, 750 Donnelly Drive) CITY OF MARION MEETING NOTICE/AGENDA The Marion City Council will meet at 5:15 p.m. on June 25, 2009, 1225 6th Avenue, Marion, Iowa. The agenda is as follows: 1. Call to order. 2. Roll call. 3. Motion to approve bills as presented in the amount of $__________. 4. Resolution No. 20485 approving hotel-motel fund allocations for FY 09-10. 5. Resolution No. 20486 approving transfer of unexpended funds for unemployment accounts to Employee Benefit Fund. 6. Adjourn. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR: 1. Motion to approve the minutes of the June 2 and 4, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $1,384,595.82. 3. Resolution No. 20461 approving new application for a Class C Beer Permit (BC) with additional privilege for Sunday Sales and Carryout Wine for Walgreen Co. dba Walgreens #3876. 4. Motion to approve the following cigarette permits, as follows: American Legion Post 290, Casey’s General Store #2760, Casey’s General Store #2770, Cigarette Outlet #10, Cocktails, Dumas’s, East Post Road Hawkeye Convenience Store, Fareway Stores, Inc. #949, Guppy’s On The Go, Hy-Vee Drugstore, Hy-Vee Food Store, Hy-Vee Gas, Kum & Go #503, Marion Hawkeye Convenience Store, Marion Market & Café, Marion Short Stop #26, Murphy Oil USA #7287, NH Petroleum, Road Ranger #146, VIP Lounge, Walgreens #3876, Wal-Mart Supercenter #3630, and Wrigleyville. 5. Resolution No. 20462 authorizing Police Chief to sign a 28E Agreement with the City of Cedar Rapids and Linn County regarding a metro-wide communications feasibility study. 7. Resolution No. 20469 accepting the 2009 Curb Replacement Project. 8. Resolution No. 20470 accepting the 2009 HMA Resurfacing Project. 9. Resolution No. 20438 accepting the Permanent Storm Sewer Easement Agreement with Kings Material, Inc. regarding the 2009 5th Avenue/16th Street Storm Sewer Project. 11. Motion to concur with TAC recommendation to deny request for stop sign at Penny Lane and White Oak Drive. (William Sondermann request) 12. Motion to direct staff to prepare agreement with Morris Wood, LLC regarding reimbursement for improvements related to 35th Street north of 29th Avenue and south of 35th Avenue. 13. Motion to receive and file correspondence regarding Private Street Design Standards related to Prairie Bend Seventh Addition. (Jon Morris) 14. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20472 approving Partial Payment No. 6 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. b. Resolution No. 20473 approving Partial Payment No. 1 to RDG Planning and Design related to completion of a site specification design for a portion of the 29th Avenue North subarea Plan in the amount of $5,500.00. c. Resolution No. 20474 approving Partial Payment No. 1 to Connerly Construction related to the 2008 Housing Rehabilitation Grant Program, Project No. 3 in the amount of $8,000.00. d. Resolution No. 20475 approving Partial Payment No. 4 from the Winslow Road Tax Increment Financing Fund (TIF) to Helping Hands Ministry for assistance to homeless or near homeless families in Marion in the amount of $5,000.00. e. Resolution No. 20476 approving Partial Payment No. 11 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $98.00. 15. Motion to receive and file request for extension on the period of validity of a preliminary plat regarding Linn County Business Park Preliminary Plat located west of Highway 13, north of REC Drive. (Brain Engineering/Robert Burger) 16. Motion to receive and file voluntary annexation request for property located south of Airport Road, east of 62nd Street. (Bob Verhille/Blackford Brothers Partnership) 17. Motion to receive and file and refer to the Planning and Zoning Commission, Linn-Mar Plaza Addition Final Plat, located at the southwest corner of 29th Avenue and North 10th Street. (Mar-Mike, LLC) 18. Motion to receive and file conditional use information related to Vernon Middle School, 1301 5th Avenue. 19. Motion authorizing City Manager to sign letter of intent between Genesis Wellness Ecosystem, City of Marion, Chamber of Commerce and MEDCO. 20. Resolution No. 20477 approving carryover items from FY 08-09 to FY 09-10 budget. 21. Motion to extend retainers for City Attorney and Assistant Attorneys through June 30, 2010. 22. Motion to approve noise waiver/hold harmless agreement for Saturday, November 21, 2009 9:00 a.m. – 11:00 a.m. for Return of the Turkey Trot. 23. Motion to receive and file Departmental Monthly Reports for May 2009. 24. Motion to receive and file and approve request to hold an event at Noon on April 8, 2010 in the lobby of city hall. (Red Cedar Chamber Music) A. FINANCE NONE. B. PUBLIC SERVICES 1. Resolution No. 20478 approving purchase of replacement yard waste grinder from Vermeer of Eastern Iowa, Tipton, Iowa, in the amount of $150,000.00. 2. Resolution No. 20479 approving purchase of Freightliner dump truck chassis from Truck Country of Cedar Rapids in the amount of $55,954.00. C. POLICE/FIRE NONE. D. PARKS NONE. E. BUILDING INSPECTION NONE. F. ENGINEERING 1. Ordinance No. 09-15 relating to establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. Second consideration. 2. Motion to approve Project Calendar regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project, as follows: 3. Ordinance No. 0916 amending Chapter 63 of the Code of Ordinances establishing speed limit on Echo Hill Road as 35 mph from Alburnett Road to Winslow Road, except for that area from Culver Lane to the centerline of Section 24, T84N, R7W, which shall be 25 mph when children are present. Initial consideration. 4. Resolution No. 20483 deferring certain improvements related to Prairie Bend Seventh Addition regarding Private Street Design Standards. (Jon Morris) G. PLANNING AND DEVELOPMENT 1. Public hearing to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. 2. Motion to continue public hearing regarding Ordinance No. 09-08 to July 2, 2009. 3. Resolution No. 20484 authorizing extension on the period of validity of a preliminary plat regarding Linn County Business Park Preliminary Plat located west of Highway 13, north of REC Drive. (Brain Engineering/Robert Burger) 1. Motion setting summer hours for Thursday City Council meetings for 5:30 p.m. effective July 2, 2009 through September 2009. 2. Mayoral appointment: Marion Arts Council - Patsi Gann, 1410 Maplecrest Drive – term expires: 01 01 10. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, June 16, 2009 - 4:00 P.M. COFFEE WITH DEPARTMENT WILL BE HELD AT THE MARION PUBLIC LIBRARY, 1095 6TH AVENUE AT 3:00 P.M. PRIOR TO THE 4:00 CITY COUNCIL MEETING. A. FINANCE 1. Motion to approve the minutes of the June 2 and 4, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of _____. 3. Resolution No. ______ approving new application for a Class C Beer Permit (BC) with additional privilege for Sunday Sales and Carryout Wine for Walgreen Co. dba Walgreens #3876. 4. Motion to approve the following cigarette permits, as follows: American Legion Post 290, Casey’s General Store #2760, Casey’s General Store #2770, Cigarette Outlet #10, Cocktails, Dumas’s, East Post Road Hawkeye Convenience Store, Fareway Stores, Inc. #949, Guppy’s On The Go, Hy-Vee Drugstore, Hy-Vee Food Store, Hy-Vee Gas, Kum & Go #503, Marion Hawkeye Convenience Store, Marion Market & Café, Marion Short Stop #26, Murphy Oil USA #7287, NH Petroleum, Road Ranger #146, VIP Lounge, Walgreens #3876, Wal-Mart Supercenter #3630, and Wrigleyville. B. PUBLIC SERVICES (4:00 – 4:05) 1. Resolution No. _____ approving purchase of replacement yard waste grinder from Vermeer of Eastern Iowa, Tipton, Iowa, in the amount of $150,000.00. 2. Resolution No. _____ approving purchase of Freightliner dump truck chassis from Truck Country of Cedar Rapids in the amount of $55,954.00. C. POLICE/FIRE (4:05 – 4:15) 1. Discussion regarding metro-wide communications feasibility study. D. PARKS NONE. E. BUILDING INSPECTION NONE. F. ENGINEERING (4:15 – 4:40) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: 2. Ordinance No. 09-15 relating to establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. Second consideration. 3. Resolution No. _____ accepting the 2009 Curb Replacement Project. 4. Resolution No. _____ accepting the 2009 HMA Resurfacing Project. 5. Resolution No. 20438 accepting the Permanent Storm Sewer Easement Agreement with Kings Material, Inc. regarding the 2009 5th Avenue/16th Street Storm Sewer Project. 6. Motion to approve Project Calendar regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project, as follows: 7. Ordinance No. _____ amending Chapter 63 of the Code of Ordinances establishing speed limit on Echo Hill Road as 30 mph from Alburnett Road to Winslow Road, except for that area from Culver Lane to the centerline of Section 24, T84N, R7W, which shall be 25 mph when children are present. Initial consideration. 8. Ordinance No. _____ amending Chapter 63 of the Code of Ordinances establishing speed limit on 29th Avenue as 30 mph from Alburnett Road to 423 feet east of Greenway Court, except for that area from 2nd Street to Brookvalley Court, which shall be 25 mph when children are present. Initial consideration. 9. Ordinance No. _____ amending Chapter 63 of the Code of Ordinances establishing speed limit on 29th Avenue as 45 mph from 423 feet east of Greenway Court to Highway 13. 10. Resolution No. _____ establishing “No Parking” zones on both sides of 29th Avenue from Alburnett Road to Indian Creek Road. 11. TAC report regarding request for stop sign at Penny Lane and White Oak Drive. (William Sondermann request) 12. Discussion regarding 29th Avenue wetland project. 13. Discussion regarding 35th Street improvements north of 29th Avenue and south of 35th Avenue. 14. Motion to receive and file correspondence regarding Private Street Design Standards. (Jon Morris) G. PLANNING AND DEVELOPMENT (4:40 – 5:00) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: b. Resolution No. ______approving Partial Payment No. 1 to RDG Planning and Design related to completion of a site specification design for a portion of the 29th Avenue North subarea Plan in the amount of $5,500.00. c. Resolution No. _____ approving Partial Payment No. 1 to Connerly Construction related to the 2008 Housing Rehabilitation Grant Program, Project No. 3 in the amount of $8,000.00. d. Resolution No. _____ approving Partial Payment No. 4 from the Winslow Road Tax Increment Financing Fund (TIF) to Helping Hands Ministry for assistance to homeless or near homeless families in Marion in the amount of $5,000.00. e. Resolution No. _____ approving Partial Payment No. 11 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $98.00. 2. Public hearing to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. 3. Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Initial consideration. 4. Motion to receive and file request for extension on the period of validity of a preliminary plat regarding Linn County Business Park Preliminary Plat located east of Highway 13, south of 29th Avenue. (Brain Engineering/Robert Burger) 5. Motion to receive and file voluntary annexation request for property located south of Airport Road, east of 62nd Street. (Bob Verhille/Blackford Brothers Partnership) 6. Motion to receive and file and refer to the Planning and Zoning Commission, Linn-Mar Plaza Addition Final Plat, located at the southwest corner of 29th Avenue and North 10th Street. (Mar-Mike, LLC) H. ADMINISTRATION/OTHER (5:00 – 5:15) 1. Discussion regarding letter of intent between Genesis Wellness Ecosystem, City of Marion, Chamber of Commerce and MEDCO. 2. Discussion regarding request related to proposed increased electric rates. (Dave Johnson, West Branch Council Member) 3. Resolution No. _____ approving carryover items from FY 08-09 to FY 09-10 budget. 4. Motion to extend retainers for City Attorney and Assistant Attorneys through June 30, 2010. 5. Motion to approve noise waiver/hold harmless agreement for Saturday, November 21, 2009 9:00 a.m. – 11:00 a.m. for Return of the Turkey Trot. 6. Motion to receive and file Departmental Monthly Reports for May 2009. AGENDA MARION CITY COUNCIL REGULAR MEETING This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the May 19, 21 and 28, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $432,924.13. 3. Resolution No. 20427 approving renewal application for a Class B Beer Permit (BC) with additional privilege for Sunday Sales and Carryout Wine for Kum & Go, LC dba Kum & Go #503. 4. Resolution No. 20428 approving payment to the Linn County Auditor in the amount of $16,693.12 for the Local Option Sales Tax election held on May 5, 2009. 5. Resolution No. 20429 approving payment to Dorsey & Whitney in the amount of $6,233.58 for their services related to the issuance of the City’s $1,310,000 GO Refunding Bonds. 6. Resolution No. 20430 approving payment to Public Financial Management in the amount of $9,094.68 for their services related to the issuance of the City’s $1,310,000 GO Refunding Bonds. 7. Motion to approve Project Calendar regarding Engineering Department payments, as follows: b. Resolution No. 20432 approving Partial Payment No. 1 to L. L. Pelling Co. for the 2009 HMA Resurfacing Project in the amount of $325,910.02. 8. Resolution No. 20437 approving 28E Agreement with the City of Cedar Rapids regarding the 1st Avenue/Marion Boulevard and Collins Road/Highway 100 Improvement Project. 9. Resolution No. 20438 accepting the Permanent Storm Sewer Easement Agreement with Kings Material, Inc. regarding the 2009 5th Avenue/16th Street Storm Sewer Project. 10. Motion to receive and file and refer to TAC request for stop sign at Penny Lane and White Oak Drive. (William Sondermann request) 11. Resolution No. 20439 accepting the East Post Road Ditch Restoration Project. 12. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20440 approving Partial Payment No. 5 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. b. Resolution No. 20441 approving Partial Payment No. 17 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $144.00. c. Resolution No. 20442 approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $10,058.75. d. Resolution No. 20443 approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,989.50. e. Resolution No. 20444 approving Partial Payment No. 36 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $2,858.39. 13. Motion to receive and file request for five-year funding in the amount of $95,000.00. (Entrepreneurial Development Center, Inc.) 14. Motion to approve noise waiver/hold harmless agreement for July 16, 2009 from 10:00 a.m. – 8:00 p.m. – 11th Street between 7th and 8th Avenues for Chamber of Commerce PM Exchange Block Party. (Martin Design, PC) 15. Motion to receive and file e-mail regarding proposed increased electric rates. (Dave Johnson, West Branch Council Member) A. FINANCE NONE. B. PUBLIC SERVICES NONE. C. POLICE/FIRE 1. Ordinance No. 09-12 amending Chapter 41.07 of the Code of Ordinances by adding provisions relating to air guns, gas or air operated pellet guns and paint ball guns and persons under the age of eighteen years of age and providing penalties. Second consideration. D. PARKS NONE. E. BUILDING INSPECTION NONE. F. ENGINEERING 1. Motion to approve Project Calendar regarding the South 22nd Street/Highway 100 Intersection Improvement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the South 22nd Street/Highway 100 Intersection Improvement Project. 2. Motion to approve Project Calendar for the North 35th Street Extension Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the North 35th Street Extension Project. 3. Motion to approve Project Calendar for the North Tenth Street Reconstruction Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the North Tenth Street Reconstruction Project. 4. Motion to approve Project Calendar for the Armar Drive/Highway 100 Intersection Improvement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the Armar Drive/Highway 100 Intersection Improvement Project. 5. Public hearing regarding establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. 6. Ordinance No. 09-15 relating to establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. Initial consideration. 7. Public hearing regarding the 2009 Sidewalk Assessment Project. 8. Motion to approve Project Calendar regarding the 2009 Sidewalk Assessment Project, as follows: a. Resolution No. 20453 accepting bids and awarding contract to Eastern Iowa Excavating and Concrete, LLC regarding the 2009 Sidewalk Assessment Project in the amount of $34,990.35. 9. Resolution No. 20455 approving a waiver of the requirement for annexation as a requirement for connection to city sanitary sewer. (Melvin and Judith Koski, 4616 Indian Creek Road) 10. Resolution No. 20456 authorizing stop signs stopping 48th and 49th Streets at their intersections with Mission Avenue and the removal of one stop sign on Mission Avenue. G. PLANNING AND DEVELOPMENT 1. Motion to receive and file letter of request to approve on final consideration Ordinance 09-13 regarding rezoning of property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential and proceeding to adoption (Morris Wood LLC). 2. Ordinance No. 09-13 amending the Marion Code of Ordinances regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) Second consideration. 3. Ordinance No. 09-14 amending the Marion Code of Ordinances regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) Second consideration. 4. Public hearing regarding the 29th Avenue North Subarea Plan. 5. Resolution No. 20457 approving 29th Avenue North Subarea Plan. 6. Resolution No. 20458 approving Tower Terrace Road Corridor between Indian Creek Road and Highway 13. 7. Resolution No. 20459 approving encroachment and hold harmless agreement regarding placement of a directional sign for St. Luke’s Clinic in the right-of-way south of 8th Avenue, west of 31st Street. H. ADMINISTRATION/OTHER 1. Ordinance No. 09-11 amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Second consideration. 2. Resolution No. 20460 approving amendment to Tax Increment Finance Agreement between City of Marion and MEDCO Holding Company. 3. Motion to receive and file letter of intent between Genesis Wellness Ecosystem, City of Marion, Chamber of Commerce and MEDCO. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, June 2, 2009 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Fences. (3:00 – 3:45) 2. MEDCO activities update (George Lake) (3:45 – 4:00) 3. Recess (if needed). B. FINANCE 1. Motion to approve the minutes of the May 19, 21 and 28, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $432,924.13. 3. Resolution No. ______ approving renewal application for a Class B Beer Permit (BC) with additional privilege for Sunday Sales and Carryout Wine for Kum & Go, LC dba Kum & Go #503. 4. Resolution No. ______ approving payment to the Linn County Auditor in the amount of $16,693.12 for the Local Option Sales Tax election held on May 5, 2009. 5. Resolution No. ______ approving payment to Dorsey & Whitney in the amount of $6,233.58 for their services related to the issuance of the City’s $1,310,000 GO Refunding Bonds. 6. Resolution No. ______ approving payment to Public Financial Management in the amount of $9,094.68 for their services related to the issuance of the City’s $1,310,000 GO Refunding Bonds. C. PUBLIC SERVICES NONE. D. POLICE/FIRE (4:00 – 4:05) 1. Ordinance No. 09-12 amending Chapter 41.07 of the Code of Ordinances by adding provisions relating to air guns, gas or air operated pellet guns and paint ball guns and persons under the age of eighteen years of age and providing penalties. Second consideration. E. PARKS NONE. F. BUILDING INSPECTION NONE. G. ENGINEERING (4:05 – 5:05) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 5 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $351,962.40. c. Resolution No. _____ approving Partial Payment No. 2 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $41,764.85. 2. Resolution No. _____ approving 28E Agreement with the City of Cedar Rapids regarding the 1st Avenue/Marion Boulevard and Collins Road/Highway 100 Improvement Project. 3. Resolution No. _____ accepting the Permanent Storm Sewer Easement Agreement with Kings Material, Inc. regarding the 2009 5th Avenue/16th Street Storm Sewer Project. 4. Motion to approve Project Calendar regarding the South 22nd Street/Highway 100 Intersection Improvement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the South 22nd Street/Highway 100 Intersection Improvement Project. c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the South 22nd Street/Highway 100 Intersection Improvement Project. 5. Motion to approve Project Calendar for the North 35th Street Extension Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the North 35th Street Extension Project. 6. Motion to approve Project Calendar for the North Tenth Street Reconstruction Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the North Tenth Street Reconstruction Project. 7. Motion to approve Project Calendar for the Armar Drive/Highway 100 Intersection Improvement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the Armar Drive/Highway 100 Intersection Improvement Project. 8. Public hearing regarding establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. 9. Ordinance No. _____ relating to establishing a Benefited Sanitary Sewer District and a Schedule of Fees for the connection of property to the city sewer, associated with Echo Hill sanitary sewer. Initial consideration. 10. Public hearing regarding the 2009 Sidewalk Assessment Project. 11. Motion to approve Project Calendar regarding the 2009 Sidewalk Assessment Project, as follows: a. Resolution No. _____ accepting bids and awarding contract to Eastern Iowa Excavating and Concrete, LLC regarding the 2009 Sidewalk Assessment Project in the amount of $34,990.35. 12. Discussion regarding deferral of annexation related to sanitary sewer hook -up. (Melvin and Judith Koski, 4616 Indian Creek Road) 13. TAC report regarding stop sign at Mission Avenue and 49th Street. 14. Motion to receive and file and refer to TAC request for stop sign at Penny Lane and White Oak Drive. (William Sondermann request) H. PLANNING AND DEVELOPMENT (5:05 – 5:45) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 5 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. b. Resolution No. ______approving Partial Payment No. 17 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $144.00. c. Resolution No. ______ approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $10,058.75. d. Resolution No. ______ approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,989.50. e. Resolution No.______ approving Partial Payment No. 36 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $2,858.39. 2. Motion to receive and file letter of request to approve on final consideration Ordinance 09-13 regarding rezoning of property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential and proceeding to adoption (Morris Wood LLC). 3. Ordinance No. 09-13 amending the Marion Code of Ordinances regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) Second consideration. 4. Ordinance No. 09-14 amending the Marion Code of Ordinances regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) Second consideration. 5. Public hearing regarding the 29th Avenue North Subarea Plan. 6. Resolution No. _____ approving 29th Avenue North Subarea Plan. 7. Resolution No. _____ approving Tower Terrace Road Corridor between Indian Creek Road and Highway 13. 8. Resolution No. _____ approving the Memorandum of Agreement and Final Plat of New Life’s First Addition to Marion, Iowa, located east of Alburnett Road, south of 29th Avenue. (New Life Community Church) 9. Discussion regarding City Council/Planning and Zoning Commission joint meeting. 10. Discussion regarding placement of a directional sign for St. Luke’s Clinic in the right-of-way south of 8th Avenue, west of 31st Street. I. ADMINISTRATION/OTHER (5:45 – 6:00) 1. Ordinance No. 09-11 amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Second consideration. 2. Resolution No. _____ approving amendment to Tax Increment Finance Agreement between City of Marion and MEDCO Holding Company. 3. Motion to receive and file request for five-year funding in the amount of $95,000.00. (Entrepreneurial Development Center, Inc.) 4. Motion to approve noise waiver/hold harmless agreement for July 16, 2009 10:00 a.m. – 8:00 p.m. – 11th Street between 7th and 8th Avenues for Chamber of Commerce PM Exchange Block Party. (Martin Design, PC) CITY OF MARION MEETING NOTICE/AGENDA The Marion City Council will meet at 7:00 p.m. Thursday, May 28, 2009, 1225 6th Avenue, Marion, Iowa. The agenda is as follows: 1. Call to order. 2. Roll call. 3. Public hearing regarding the FY 08-09 budget amendment. 5. Resolution No. _____ determining the necessity and setting dates of a public hearing, consultation with affected taxing agencies, and referral to the Planning and Zoning Commission for a report and recommendation on the proposed creation of the 29th Avenue Urban Renewal Area and Plan. 6. Adjourn. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the May 5 and 7, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $1,248,510.52. 3. Resolution No. 20410 approving renewal application for a Class B Native Wine Permit (WBN) with additional privilege for Sunday Sales for Ends with E, LLC dba Temptations Fine Candies. 4. Resolution No. 20411 approving an outdoor permit for La Camelia Mexican Restaurant and Bar Inc. dba la Camelia Mexican Restaurant and Bar - License #LC0036843. (475 Northland Ave NE) 5. Motion to amend minutes of May 7, 2009, to correct amount noted in Resolution No. 20402 to read $66,440.00 instead of $64,440.00. 6. Resolution No. 20412 approving purchase of power washer for the Public Services Department from Quality Cleaning Equipment, Marion, Iowa, in the amount of $13,285.50. 7. Motion to receive and file the Civil Service Certified Promotional Eligibility list for Fire Lieutenant. a. Resolution No. 20413 approving Partial Payment No. 3 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/Highway 100 Intersection Improvement Project in the amount of $610.50. 9. Resolution No. 20416 setting public hearing for June 4, 2009 regarding hookup fee associated with Echo Hill sanitary sewer. 10. Motion to receive and file request to hook-up to city sewer while still in located in county. (Melvin and Judith Koski, 4616 Indian Creek Road) 11. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20417 approving Partial Payment No. 4 to Houseal-Lavigne Associates for services related to updating the Marion Comprehensive Plan in the amount of $3,075.00. 12. Resolution No. 20419 setting public hearing for June 4, 2009 regarding the 29th Avenue North Subarea Plan. 13. Resolution No. 20420 approving contract with State Historical Society of Iowa related to survey of downtown area. 14. Motion to receive and file correspondence regarding Marion Enterprise Center. (Tim C. Mooney, Mooney Custom Homes) 15. Motion to receive and file request to annex property located south of Highway 151 north of Marion Airport. (Craig James Breitbach) 16. Resolution No. 20421 approving contract with Marion Times to produce, print and distribute Marion Messenger Newsletter in the amount of $12,480 effective July 1, 2009. 17. Motion to approve noise waiver/hold harmless agreements, as follows: a. Shrine Circus on June 18-21, 2009 in Marion. (El Kahir Shrine Center, 1400 Blairs Ferry Road N.E.) 18. Motion to receive and file Departmental Monthly Reports for April 2009. 19. Motion to receive and file letter of resignation from Nuisance Advisory Board from Pam Hobbs. 20. Motion to approve Hold Harmless Agreement requesting to park a trailer on the east side of 11th Street, south of 7th Avenue from June 30, 2009 through July 2009. (Bob Sternowski, Marion Big Band). A. FINANCE NONE. B. PUBLIC SERVICES NONE. C. POLICE/FIRE 1. Motion to receive and file memo from City Attorney Don Hoskins regarding firearms. 2. Ordinance No. 09-12 amending Chapter 41.07 of the Code of Ordinances relating to firearms and providing penalties. Initial consideration. D. PARKS NONE. E. BUILDING INSPECTION 1. Ordinance No. 09-09 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Property Maintenance Code and providing penalties. Second consideration. 2. Ordinance No. 09-10 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Housing Code and providing penalties. Second consideration. F. ENGINEERING NONE. G. PLANNING AND DEVELOPMENT 1. Public hearing regarding the vacation and sale of a portion of the north/south alley bounded by 6th/7th Avenues and 9th/10th Streets. (Paul Draper, 610 10th Street) 2. Public hearing regarding an amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 3. Resolution No. 20422 approving amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 4. Public hearing regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) 5. Ordinance No. 09-13 amending the Marion Code of Ordinances regarding request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) Initial consideration. 6. Public hearing regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) 7. Ordinance No. 09-14 amending the Marion Code of Ordinances regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) Initial consideration. H. ADMINISTRATION/OTHER 1. Ordinance No. 09-11 amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Initial consideration. 2. Resolution No. 20424 approving Partial Payment No. 1 to SCS Engineers for engineering services related to the Plasma Arc Waste-to-Energy Economic Analysis in the amount of $24,088.91. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, May 19, 2009 - 3:00 P.M. A. FINANCE (4:00 – 4:05) 1. Motion to approve the minutes of the May 5 and 7, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $1,248,510.52. 3. Resolution No. _____ approving renewal application for a Class B Native Wine Permit (WBN) with additional privilege for Sunday Sales for Ends with E, LLC dba Temptations Fine Candies. 4. Resolution No. ______ approving an outdoor permit for La Camelia Mexican Restaurant and Bar Inc. dba la Camelia Mexican Restaurant and Bar - License #LC0036843. (475 Northland Ave NE) 5. Motion to amend minutes of May 7, 2009, to correct amount noted in Resolution No. 20402 to read $66,440.00 instead of $64,440.00. B. PUBLIC SERVICES (4:05 – 4:10) 1. Resolution No. _____ approving purchase of power washer for the Public Services Department from Quality Cleaning Equipment, Marion, Iowa, in the amount of $13,285.50. C. POLICE/FIRE (4:10 – 4:20) 1. Ordinance No. _____ amending Chapter 41.07 of the Code of Ordinances relating to firearms and providing penalties. Initial consideration. 2. Motion to receive and file the Civil Service Certified Promotional Eligibility list for Fire Lieutenant. D. PARKS 1. Presentation by Marion Arts Council. (Thursday) E. BUILDING INSPECTION (4:20 – 4:30) 1. Ordinance No. 09-09 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Property Maintenance Code and providing penalties. Second consideration. 2. Ordinance No. 09-10 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Housing Code and providing penalties. Second consideration. 3. Discussion regarding regulations for energy efficiency through Code adoption and enforcement. F. ENGINEERING (4:30 – 4:35) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 3 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/ Highway 100 Intersection Improvement Project in the amount of $610.50. c. Resolution No. _____ approving Partial Payment No. 2 to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount of $13,210.85. 2. Discussion regarding hookup fee associated with Echo Hill sanitary sewer and setting public hearing. 3. Motion to receive and file request to hook-up to city sewer while still in located in county. (Melvin and Judith Koski, 4616 Indian Creek Road) G. PLANNING AND DEVELOPMENT (4:35 – 5:35) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 4 to Houseal-Lavigne Associates for services related to updating the Marion Comprehensive Plan in the amount of $3,075.00. 2. Public hearing regarding the vacation and sale of a portion of the north/south alley bounded by 6th/7th Avenues and 9th/10th Streets. (Paul Draper, 610 10th Street) 3. Public hearing regarding an amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 4. Resolution No. _____ approving amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 5. Public hearing regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) 6. Ordinance No. _____ amending the Marion Code of Ordinances regarding rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) Initial consideration. 7. Public hearing regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) 8. Ordinance No. _____ amending the Marion Code of Ordinances regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) Initial consideration. 9. Resolution No. _____ setting public hearing for June 4, 2009 regarding the 29th Avenue North Subarea Plan. 10. Resolution No. _____ approving contract with State Historical Society of Iowa related to survey of downtown area. 11. Resolution No. _______ approving the Memorandum of Agreement and Final Plat for Prairie Meadows Second Addition to Marion, Iowa located east of 49th Street, south of Kacena Avenue (Morris Wood Enterprises, LLC) 12. Presentation of draft Central Corridor Redevelopment Plan. 13. Discussion regarding the annexation petition for property located east of Highway 13, south of Business Highway 151. (Marion Enterprise Center) 14. Motion to receive and file correspondence regarding Marion Enterprise Center. (Tim C. Mooney, Mooney Custom Homes) H. ADMINISTRATION/OTHER (5:35 – 5:45) 1. Ordinance No. 09-11 amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Initial consideration. 2. Resolution No. _____ approving contract with Marion Times to produce, print and distribute Marion Messenger Newsletter in the amount of $12,480 effective July 1, 2009. 3. Motion to approve noise waiver/hold harmless agreements, as follows: a. Shrine Circus on June 18-21, 2009 in Marion. (El Kahir Shrine Center, 1400 Blairs Ferry Road N.E.) b. Baby shower on June 13, 2009 from 9:30 – 11:30 at 3155 Meadow Glen Street. (Dawn DeCook) 4. Motion to receive and file Departmental Monthly Reports for April 2009. 5. Motion to receive and file letter of resignation from Nuisance Advisory Board from Pam Hobbs. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Proclamation Presentation – Small Business Week Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the April 14, 16 and 21, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $622,536.12. 3. Resolution No. 20369 approving new application for an outdoor permit for Craig Campbell dba Campbell Steele Gallery. 4. Resolution No. 20370 setting public hearing for May 28, 2009 for the budget amendment for FY 08-09. 5. Resolution No. 20371 authorizing the Finance Director to enter into a Merchant Agreement to accept/process credit card transactions on behalf of the City of Marion. 6. Resolution No. 20372 approving amended lease agreement with Sejkora Farms, Inc. related to Lowe Park property. 7. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20373 approving Partial Payment No. 4 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. f. Resolution No. 20378 approving Partial Payment No. 5 to Shive-Hattery, Inc. for services related to the Marion 29th Avenue North Sub Area Plan in the amount of $510.20. 8. Resolution No. 20383 setting public hearing for June 18, 2009 to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. 9. Resolution No. 20384 setting public hearing for May 21, 2009 regarding the vacation and sale of a portion of the north/south alley bounded by 6th/7th Avenues and 9th/10th Streets. (Paul Draper, 620 20th Street) 10. Resolution No. 20385 setting public hearing for May 21, 2009 regarding an amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 11. Resolution No. 20386 setting public hearing for May 21, 2009 regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) 12. Resolution No. 20387 setting public hearing for May 21, 2009 regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) 13. Motion to approve Project Calendar regarding Engineering Department payments, as follows: 14. Resolution No. 20394 accepting public improvements for Glen Rock Farm Sixth Addition to the City of Marion. 15. Resolution No. 20395 accepting public improvements for Linn Meadows Second Addition to the City of Marion. 16. Resolution No. 20396 approving engineering contract with MSA Professional Services regarding the Storm Water Utility Program Creation and Implementation in an amount not to exceed $80,461.50. 17. Resolution No. 20397 approving Federal-Aid ICAAP Agreement with the Iowa Department of Transportation regarding the Boyson Road/Alburnett Road Intersection Improvement Project. 18. Resolution No. 20398 approving Memorandum of Agreement with Linn-Mar Community School District for driveway improvements related to the 29th Avenue Extension Project. 19. Motion to receive and file request for speed limit sign on 3rd Avenue at 1st Street. (Sam Snyder, 497 3rd Avenue) 20. Motion concurring with TAC to deny request for “No Parking During School Hours” on the west side of 27th Street adjacent to Wilkens School south of McGowan Boulevard. (Marilee McConnell, Principal, Wilkens Elementary School, 2127 27th Street) 21. Resolution No. 20399 approving contract with Iowa Department of Transportation regarding Revitalize Iowa’s Sound Economy Program (RISE) related to the Marion Enterprise Center. 22. Resolution No. 20400 approving the renewal of contract with Wellmark for Third Party Administration and Stop Loss coverage related to health and dental insurance for FY 09-10. 23. Motion setting special City Council meetings for May 28, 2008 at 7:00 p.m. regarding FY 08-09 budget amendment and June 25, 2009 at 5:15 p.m. for approval of year-end bills. 24. Resolution No. 20401 approving the City Manager Pay-for-Performance. 25. Motion to approve noise waiver/hold harmless agreement for Faith Lutheran Church Bratfest, 155 Boyson Road, for September 19, 2009 – 4:30 p.m. – 10:00 p.m. 26. Motion to receive and file correspondence regarding Shrine Circus on June 18-21, 2009 in Marion. (El Kahir Shrine Center, 1400 Blairs Ferry Road N.E.) 27. Motion to receive and file request for directional sign in right-of-way at 31st Street south of 8th Avenue. (Nesper Sign Advertising for St. Luke’s Clinic) A. FINANCE NONE B. PUBLIC SERVICES NONE. C. POLICE/FIRE NONE. D. PARKS NONE. E. BUILDING INSPECTION 1. Ordinance No. 09-09 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Property Maintenance Code and providing penalties. Initial consideration. 2. Ordinance No. 09-10 relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Housing Code and providing penalties. Initial consideration. 3. Resolution No. 20402 authorizing purchase of four building inspection vehicles from Lynch Ford Chevrolet Pontiac, Mt. Vernon, Iowa in the amount of $64,440.00. F. PLANNING AND DEVELOPMENT 1. Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Second consideration. G. ENGINEERING 1. Public hearing regarding the 2009 Sidewalk Assessment Project. 2. Motion to approve the Project Calendar regarding the 2009 Sidewalk Assessment Project, as follows: a. Resolution No. 20403 amending the resolution of necessity regarding the 2009 sidewalk Assessment Project. 3. Motion directing staff to develop an agreement with Linn-Mar School District relating to deferral of public improvement along Tower Terrace Road, adjacent to Linn-Mar Stadium on 10th Street. 4. Resolution No. 20409 approving waiver of paving assessments regarding the South 31st Street Construction Project, subject to execution of re-payment agreements with affected property owners. H. ADMINISTRATION/OTHER 1. Ordinance No. 09-11 amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Initial consideration. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, May 5, 2009 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Construction Code adoptions. 2. Recess (if needed). B. FINANCE (4:00 – 4:10) 1. Motion to approve the minutes of the April 14, 16 and 21, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $$622,536.12. 3. Resolution No. ______ approving new application for an outdoor permit for Craig Campbell dba Campbell Steele Gallery. 4. Resolution No. ______ setting public hearing for May 21, 2009 for the budget amendment for FY 08-09. 5. Resolution No. ______ authorizing the Finance Director to enter into a Merchant Agreement to accept/process credit card transactions on behalf of the City of Marion. C. PUBLIC SERVICES D. POLICE/FIRE NONE. E. PARKS (4:10 – 4:15) 1. Resolution No. _____ approving amended lease agreement with Sejkora Farms, Inc. related to Lowe Park property. F. BUILDING INSPECTION (4:15 – 4:35) 1. Ordinance No. _____ relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Property Maintenance Code and providing penalties. Initial consideration. 2. Ordinance No. _____ relating to adoption by reference of the International Property Maintenance Code, 2009 Edition as the City of Marion Housing Code and providing penalties. Initial consideration. 3. Resolution No. _____ authorizing purchase of four building inspection vehicles from _______________________ in the amount of $_________. G. PLANNING AND DEVELOPMENT (4:35 – 5:15) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: f. Resolution No. _____ approving Partial Payment No. 5 to Shive-Hattery, Inc. for services related to the Marion 29th Avenue North Sub Area Plan in the amount of $510.20. 2. Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Second consideration. 3. Resolution No. _____ setting public hearing for June 4, 2009 to reconsider Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. 4. Resolution No. _____ setting public hearing for May 21, 2009 regarding the vacation and sale of a portion of the north/south alley bounded by 6th/7th Avenues and 9th/10th Streets. (Paul Draper, 620 20th Street) 5. Resolution No. _____ setting public hearing for May 21, 2009 regarding an amendment to the Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood LLC) 6. Resolution No. _____ setting public hearing for May 21, 2009 regarding a request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC) 7. Resolution No. _____ setting public hearing for May 21, 2009 regarding a request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) 8. Motion to receive and file request for directional sign in right-of-way at 31st Street south of 8th Avenue. (Nesper Sign Advertising for St. Luke’s Clinic) H. ENGINEERING (515 – 5:45) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: 2. Resolution No. _____ accepting public improvements for Glen Rock Farm Sixth Addition to the City of Marion. 3. Resolution No. _____ accepting public improvements for Linn Meadows Second Addition to the City of Marion. 4. Resolution No. _____ approving engineering contract with MSA Professional Services regarding the Storm Water Utility Program Creation and Implementation in an amount not to exceed $80,461.50. 5. Resolution No. _____ approving Federal-Aid ICAAP Agreement with the Iowa Department of Transportation regarding the Boyson Road/Alburnett Road Intersection Improvement Project. 6. Resolution No. _____ approving Memorandum of Agreement with Linn-Mar Community School District for driveway improvements related to the 29th Avenue Extension Project. 7. Public hearing regarding the 2009 Sidewalk Assessment Project. 8. Motion to approve the Project Calendar regarding the 2009 Sidewalk Assessment Project, as follows: 9. Discussion regarding the Tower Terrace Road Improvements. 10. Discussion regarding the South 31st Street Construction Project. 11. TAC report regarding request to relocate street light in front of Wilkens School east behind sidewalk and for “No Parking During School Hours” on the west side of 27th Street adjacent to Wilkens School south of McGowan Boulevard. (Marilee McConnell, Principal, Wilkens Elementary School, 2127 27th Street) I. ADMINISTRATION/OTHER (5:45 – 6:00) 1. Resolution No. _____ approving contract with Iowa Department of Transportation regarding Revitalize Iowa’s Sound Economy Program (RISE) related to the Marion Enterprise Center. 2. Resolution No. _____ approving the renewal of contract with Wellmark for Third Party Administration and Stop Loss coverage related to health and dental insurance for FY 09-10. 3. Motion setting special City Council meeting for June 25, 2009 at ______ p.m. for approval of year-end bills. 4. Resolution No. _____ approving the City Manager Pay-for-Performance. 5. Ordinance No. ______ amending Chapter 99 of the Marion Code of Ordinances relating to sanitary sewer fees. Initial consideration. 6. Motion to approve noise waiver/hold harmless agreement for Faith Lutheran Church Bratfest, 155 Boyson Road, for September 19, 2009 – 4:30 p.m. – 10:00 p.m. 7. Motion to receive and file correspondence regarding Shrine Circus on June 18-21, 2009 in Marion. (El Kahir Shrine Center, 1400 Blairs Ferry Road N.E.) 8. Proclamation Presentation – Small Business Week (Thursday). AGENDA MARION CITY COUNCIL REGULAR MEETING This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Presentation regarding Alliant Energy’s Branching Out Program. Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the March 31 and April 2, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $688,068.84. 3. Resolution No. 20351 approving renewal application for a Class B Beer Permit (BB) with additional privilege for Sunday Sales for Mama Oyiza Enterprises, LLC dba Michello’s Pizzeria. 4. Resolution No. 20352 approving new application for a Class C Liquor License (LC) with additional privilege for Catering and Sunday Sales for La Camelia Mexican Restaurant and Bar Inc. dba la Camelia Mexican Restaurant and Bar. (475 Northland Ave NE) 5. Resolution No. 20353 approving payment to Linn County Treasurer in the amount of $21,183.18 for the Special Election held on March 3, 2009. 6. Motion to receive and file correspondence regarding outdoor seating in front of Campbell Steele Gallery, 1064 7th Avenue. (Craig C. Campbell) 7. Resolution No. 20354 approving 2009 Byrne Justice Assistance Grant (JAG) between the Cities of Cedar Rapids and Marion, and Linn County. 8. Motion to receive and file Certified Eligibility Primary and Secondary Lists for Police Department Custodian. 9. Motion to receive and file new job description for Fire District Chief. 10. Motion to receive and file correspondence from the Friends of the Marion Parks. 11. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20355 approving Partial Payment No. 1 to RJ Construction related to the 2008 Housing Rehabilitation Grand Project, Project 2 in the amount of $13,044.00. b. Resolution No. 20356 approving Partial Payment No. 2 for relocation expenses related to the 2008 Housing Rehabilitation Grand Project, Project 2 in the amount of $400.00. 12. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20357 approving Partial Payment No. 1 to Terracon for soil testing services regarding the North 10th Street Reconstruction Project in the amount of $5,447.00. 13. Resolution No. 20364 approving Change Order No. 1 regarding the 2009 Curb Replacement Project in the amount of $27,870.00. 14. Resolution No. 20365 accepting the public improvements for Briargate Third Addition to the City of Marion. 15. Resolution No. 20366 approving Amendment No. 2 to contract with Ament Engineering in the amount of $9,000.00 for a noise study regarding the North 35th Street Extension Project. 16. Motion to receive and file and refer to TAC request to relocate street light in front of Wilkens School east behind sidewalk and for “No Parking During School Hours” on the west side of 27th Street adjacent to Wilkens School south to McGowan Boulevard. (Marilee McConnell, Principal, Wilkens Elementary, 2127 27th Street) 17. Motion to receive and file correspondence regarding Wilkens Elementary School request. (John and Amy Bidleman, 2120 27th Street) 18. Motion to approve request regarding noise ordinance waiver/hold harmless agreement for Marion Movie Night on Friday, July 17, 2009 at Thomas Park. (Marion Chamber of Commerce) 19. Motion to receive and file Departmental Monthly Reports for March 2009. 20. Motion to receive and file letter of resignation from the Marion Arts Council. (Kathleen Huebener, 1500 Henderson Drive) A. FINANCE 1. Motion to approve request for outdoor seating in front of Campbell Steele Gallery, 1064 7th Avenue. (Craig C. Campbell) B. PUBLIC SERVICES NONE. C. POLICE/FIRE NONE. D. PARKS NONE. E. PLANNING AND DEVELOPMENT 1. Ordinance No. 09-06 amending Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District (Alliant Energy). Second consideration. 2. Public hearing regarding an amendment of the Marion Code of Ordinances and establishing schools, education and support facilities as a conditional use. (Continued from April 2, 2009) 3. Motion to remove from table Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. 4. Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Initial consideration. 5. Resolution No. 20341 approving a contract with RDG Design for completion of a site specification design for a portion of 29th Avenue North Subarea Plan. 6. Public hearing to amend Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. a. Motion to receive and file correspondence from Jim Sattler, Inc., regarding City sidewalk policy. 7. Ordinance No. 09-08 amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Initial consideration. F. ENGINEERING NONE. G. BUILDING INSPECTION NONE. H. ADMINISTRATION/OTHER 1. Motion to approve noise waiver/hold harmless regarding outdoor music at Cibo Fusion, 685 Marion Boulevard, for the trial period of April 24, 2009 to June 27, 2009 from 10:00 p.m. to 12:00 p.m. on Thursdays, Fridays and Saturdays. (Tony Kassouf) I. Council Discussion Time. J. Motion to adjourn to Executive Session regarding personnel matters (City Manager performance evaluation). K. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, April 14, 2009 - 4:00 P.M. A. FINANCE (4:00 – 4:15) 1. Motion to approve the minutes of the March 31 and April 2, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $______. 3. Resolution No. ______ approving renewal application for a Class B Beer Permit (BB) with additional privilege for Sunday Sales for Mama Oyiza Enterprises, LLC dba Michello’s Pizzeria. 4. Resolution No. ______ approving new application for a Class C Liquor License (LC) with additional privilege for Catering and Sunday Sales for La Camelia Mexican Restaurant and Bar Inc. dba la Camelia Mexican Restaurant and Bar. (475 Northland Ave NE) 5. Resolution No. ______ approving payment to Linn County Treasurer in the amount of $21,183.18 for the Special Election held on March 3, 2009. 6. Motion to receive and file correspondence regarding outdoor seating in front of Campbell Steele Gallery, 1064 7th Avenue. (Craig C. Campbell) B. PUBLIC SERVICES NONE. C. POLICE/FIRE (4:15 – 4:25) 1. Resolution No. _____ approving 2009 Byrne Justice Assistance Grant (JAG) between the Cities of Cedar Rapids and Marion, and Linn County. 2. Motion to receive and file Certified Eligibility Primary and Secondary Lists for Police Department Custodian. 3. Motion to receive and file new job description for Fire District Chief. D. PARKS 1. Presentation regarding Alliant Energy’s Branching Out Program. (Thursday) E. PLANNING AND DEVELOPMENT (4:25 – 5:05) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No._______ approving Partial Payment No. 2 to RJ Construction related to the 2008 Housing Rehabilitation Grand Project, Project 2 in the amount of $13,044.00. 2. Ordinance No. 09-06 amending Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District (Alliant Energy). Second consideration. 3. Public hearing regarding an amendment of the Marion Code of Ordinances and establishing schools, education and support facilities as a conditional use. (Continued from April 2, 2009) 4. Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Initial consideration. 5. Resolution No. 20341 approving a contract with RDG Design for completion of a site specification design for a portion of 29th Avenue North Subarea Plan. 6. Public hearing to amend Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. 7. Ordinance No. ______ amending Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trails in Marion. Initial consideration. F. ENGINEERING (5:05 – 5:10) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 1 to Terracon for soil testing services regarding the North 10th Street Reconstruction Project in the amount of $5,447.00. 2. Resolution No. _____ approving Change Order No. 1 regarding the 2009 Curb Replacement Project in the amount of $27,870.00. 3. Resolution No. _____ accepting the public improvements for Briargate Third Addition to the City of Marion. 4. Motion to receive and file and refer to TAC request to relocate street light in front of Wilkens School east behind sidewalk and for “No Parking During School Hours” on the west side of 27th Street adjacent to Wilkens School south to McGowan Boulevard. (Marilee McConnell, Principal, Wilkins Elementary, 2127 27th Street) G. BUILDING INSPECTION NONE. H. ADMINISTRATION/OTHER (5:10 – 5:20) 1. Discussion regarding request for hold harmless agreement regarding outdoor music at Cibo Fusion, 685 Marion Boulevard, April 24, 2009 to October 15, 2009 from 10:00 p.m. to 2:00 a.m. on Thursdays, Fridays and Saturdays. (Tony Kassouf) 2. Motion to approve request regarding noise ordinance waiver/hold harmless agreement for Marion Movie Night on Friday, July 17, 2009 at Thomas Park. (Marion Chamber of Commerce) 3. Motion to receive and file Departmental Monthly Reports for March 2009. 4. Motion to adjourn to Executive Session regarding personnel matters (City Manager performance evaluation). (Thursday) AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Presentation of fire extinguisher training simulator to Fire Department from Marion Firefighter’s Association President Ron French. Presentation of Proclamation for Architecture Month. (Dave Martin) Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the March 17 and 19, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $253,187.41. 3. Resolution No. 20327 approving renewal application for a Class C Beer Permit (BC) with additional privilege for Carry Out Wine and Sunday Sales for J.D. Carpenter Companies, Inc. dba Short Stop Marion. 4. Resolution No. 20328 approving renewal application for a Class C Liquor License (BW) (Beer & Wine) with additional privilege for Sunday Sales for Zoeys Pizzeria, Inc. dba Zoeys Pizzeria. 5. Resolution No. 20329 approving renewal application for a Class C Liquor License (LC) with additional privilege for Outdoor and Sunday Sales for Hunters Ridge Development Company LC dba Hunters Ridge Golf Course. 6. Resolution No. 20330 approving renewal application for a Class C Beer Permit (BC) with additional privilege for Sunday Sales for Fauser Oil Company, Inc. dba Pantry Express. 7. Resolution No. 20331 approving waiver of seven day time requirement per Section 122.06(5) of the Marion City Code for Pocano Ice at 3355 7th Avenue parking lot. 8. Motion setting special meeting for April 21, 2009 at 5:15 regarding the FY 09-10 budget. 9. Resolution No. 20332 setting public hearing for April 21, 2009 regarding the FY 09-10 budget. 10. Resolution No. 20333 authorizing submission of application for Community Oriented Police (COPS) grant for two police officers. 11. Resolution No. 20334 approving Final Payment regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $9,676.00. 12. Motion to receive and file correspondence from the Marion Park Board regarding the Genesis Wellness Project. 13. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20335 approving Partial Payment No. 15 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $4,450.50. 14. Resolution No. 20341 approving a contract with RDG Design for completion of a site specification design for a portion of 29th Avenue North Subarea Plan. 15. Motion to receive and file Plats of Survey 1531, 1532 and 1533, located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farm Co., Inc,) 16. Resolution No. 20342 approving request for waiver of subdivision regulations to allow a split of property by Plats of Survey No. 1531, 1532 and 1533 for transfer purposes only for property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farm Co., Inc.) 17. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: 18. Motion to approve Project Calendar regarding Engineering Department payments, as follows: 19. Resolution No. 20345 approving contract and bond with Municipal Pipe Tool Co., Inc. regarding the 2008 Sanitary Sewer Slip Lining Project. 20. Resolution No. 20346 amending Personnel Policies related to Family Medical Leave Act military leave. 21. Motion to approve Project Calendar regarding the FY 09-10 budget, as follows: 22. Motion to approve Project calendar regarding noise ordinance waivers/hold harmless agreements, as follows: A. FINANCE 1. Resolution No. 20349 providing for the issuance of $1,310,000 General Obligation Refunding Bond Series 2009A, and providing for the levy of taxes to pay the same. B. PUBLIC SERVICES NONE. C. POLICE/FIRE NONE. D. PARKS NONE. E. PLANNING AND DEVELOPMENT 1. Public hearing regarding the voluntary annexation of property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farm Co., Inc. and Joseph and Tammie Ernzen) 2. Resolution No. 20350 approving the voluntary annexation of property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farm Co., Inc. and Joseph and Tammie Ernzen) 3. Public hearing regarding an amendment to Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District. (Alliant Energy). 4. Ordinance No. 09-06 amending Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District. (Alliant Energy) Initial consideration 5. Public hearing regarding an amendment to Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. 6. Ordinance No. 09-07 amending Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Initial consideration. F. ENGINEERING 1. Motion to concur with TAC recommendation to deny request to replace yield sign with stop sign on 5th Street at 10th Avenue. (Cheryl Cook, 445 10th Avenue) 2. Motion to concur with TAC recommendation to deny request to lower speed limit on 44th Street south of 29th Avenue. (Darin Ohde, 2705 44th Street) 3. Motion to approve request to widen driveway at 1111 24th Street. (Matt Kinley) G. BUILDING INSPECTION NONE. H. ADMINISTRATION/OTHER 1. Mayoral appointments, as follows: Financial Investment Oversight Committee - Linc Aldershof, 2140 27th Street and Matt Kiesling, 1617 Hunter's Field Lane I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, March 31, 2009 - 4:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Blighted properties. 2. Recess (if needed). B. FINANCE (4:00 – 4:15) 1. Motion to approve the minutes of the March 17 and 19, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of ______. 3. Resolution No. _____ approving renewal application for a Class C Beer Permit (BC) with additional privilege for Carry Out Wine and Sunday Sales for J.D. Carpenter Companies, Inc. dba Short Stop Marion. 4. Resolution No. _____ approving renewal application for a Class C Liquor License (BW) (Beer & Wine) with additional privilege for Sunday Sales for Zoeys Pizzeria, Inc. dba Zoeys Pizzeria. 5. Resolution No. _____ approving renewal application for a Class C Liquor License (LC) with additional privilege for Outdoor and Sunday Sales for Hunters Ridge Development Company LC dba Hunters Ridge Golf Course. 6. Resolution No. _____ approving renewal application for a Class C Beer Permit (BC) with additional privilege for Sunday Sales for Fauser Oil Company, Inc. dba Pantly Express. 7. Resolution No. _____ authorizing notices of redemption and completing Series 2009A GO Bond Sale. (Exact language to be supplied by Bond Council) 8. Resolution No. _____ approving waiver of seven day time requirement per Section 122.06(5) of the Marion City Code for Pocano Ice at 3355 7th Avenue parking lot. 9. Motion setting special meeting for ______________________regarding the FY 09-10 budget. 10. Resolution No. ______ setting public hearing for _________________ regarding the FY 09-10 budget. 11. Report regarding request for outdoor seating with alcohol in front of Campbell Steele Gallery, 1064 7th Avenue. (Craig Campbell and Pricilla Steele) C. PUBLIC SERVICES NONE. D. POLICE/FIRE (4:15 – 4:20) 1. Resolution No. ______ authorizing submission of application for Community Oriented Police (COPS) grant for two police officers. 2. Ordinance No. _____ amending Section 41.07 of the Code of Ordinances relating to firearms and providing penalties. Initial consideration. 3. Presentation of fire extinguisher training simulator to Fire Department from Marion Firefighter’s Association President Ron French. (Thursday) E. PARKS (4:20 – 4:30) 1. Resolution No. _____ approving Final Payment regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $9,676.00. 2. Motion to receive and file correspondence from the Marion Park Board regarding the Genesis Wellness Project. F. PLANNING AND DEVELOPMENT (4:30 – 5:30) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 15 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $4,450.50. 2. Resolution No. _____ approving the voluntary annexation of property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farm Co., Ind. And Joseph and Tammie Ernzen) 3. Public hearing regarding an amendment to Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District. (Alliant Energy). 4. Ordinance No. ______ amending Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District. (Alliant Energy) Initial consideration 5. Public hearing for regarding an amendment to Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. 6. Ordinance No. ______ regarding an amendment to Section 176.08, Section 176.09, Section 176.10, Section 176.11, Section 176.12, Section 176.13, Section 176.14, Section 176.15 and Section 176.17 of the Marion Code of Ordinances establishing schools, education and support facilities as a conditional use. Initial consideration. 7. Resolution No. _____ approving a contract with RDG Design for completion of a site specification design for a portion of 29th Avenue North Subarea Plan. 8. Discussion regarding status of Zoning Ordinance Update. 9. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: a. Plats of Survey 1531, 1532 and 1533, located east of Indian Creek Road, north of Tower Terrace Road. (Morris Wood Enterprises and Hertz Farm Management. G. ENGINEERING (5:30 – 5:45) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 1 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $35,514.95. 2. Resolution No. _____ approving contract and bond with Municipal Pipe Tool Co., Inc. regarding the 2008 Sanitary Sewer Slip Lining Project. 3. TAC reports, as follows: a. Request to replace yield sign with stop sign on 5th Street at 10th Avenue. (Cheryl Cook, 445 10th Avenue) 4. Discussion regarding request to widen driveway at 1111 24th Street. (Matt Kinley) H. BUILDING INSPECTION NONE. I. ADMINISTRATION/OTHER (5:45 – 5:50) 1. Resolution No. _____ amending Personnel Policies related to Family Medical Leave Act military leave. 2. Motion to approve Project Calendar regarding the FY 09-10 budget, as follows: a. Resolution No. _____ approving Early Retirement Option Program for FY 09-10. 3. Presentation of Proclamation for Architecture Month. (Dave Martin – Thursday) 4. Motion to approve Project calendar regarding noise ordinance waivers/hold harmless agreements, as follows: a. Marion Arts Festival, City Square Park, May 15-16, 2009. 5. Mayoral appointments, as follows: Financial Investment Oversight Committee - Linc Aldershof, 2140 27th Street and Matt Kiesling, 1617 Hunter's Field Lane AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 2. Motion to approve bills as presented in the amount of $441,581.20. 3. Resolution No. 20307 approving renewal application for a Class C Liquor License (LC) with additional privilege for Outdoor and Sunday Sales for Tobasco’s Mexican Restaurant & Patio, Inc. dba Villa’s Patio Mexican Restaurant. 4. Resolution No. 20308 approving renewal application for a Class C Liquor License (BW) (Beer & Wine) with additional privilege for Outdoor and Sunday Sales for Amy J. Bean dba Mr. Beans. 5. Motion to receive and file request for waiver of seven-day time requirement per Section 122.06(5) for Pocano Ice at 3355 7th Avenue parking lot. (James Scott Embrey) 6. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20309 approving Partial Payment No. 14 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $2,500.50. 7. Resolution No. 20316 setting public hearing for April 2, 2009 regarding an amendment to Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted District (Alliant Energy). 8. Resolution No. 20317 setting public hearing for April 2, 2009 regarding an amendment of the Marion Code of Ordinances and establishing schools, education and support facilities as a conditional use. 9. Motion directing staff to proceed with the creation of a Tax Increment Financing District in the area north of 29th Avenue, east of Indian Creek Road. 10. Resolution No. 20318 setting public hearing for April 16, 2009 to amend Section 175 of the Code of Ordinances related to constructing sidewalks in new subdivisions and establishing a timeline for installation of sidewalks and trail in Marion. 11. Motion to receive and file request to purchase a portion of the north/south alley in the block bounded by 15th/16th Avenues and 8th/9th Streets (Marilyn Waterbeck, 800 15th Street) 12. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: a. Request to rezone property located west of East Post Road, north of Oakbrook Drive from R-1, Low Density, Single-Family Residential to O-1, Office/Transitional. (Frank Magid/Stephen Ridge) 13. Motion to receive and file Public Services Department 2009 Work Program. 14. Resolution No. 20319 approving Partial Payment No. 1 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/Highway 100 Intersection Improvement Project in the amount of $2,202.77. 15. Resolution No. 20320 approving contract and bond with City Wide Construction Company regarding the 2009 Curb Replacement Project. 16. Resolution No. 20321 awarding contract to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount not to exceed $53,000.00. 17. Motion to receive and file 2009 Engineering Work Program. 18. Resolution No. 20322 accepting public improvements for Hunters Field Second Addition to the City of Marion. 19. Motion to receive and file requests related to traffic, as follows: a. Request to replace yield sign with stop sign on 5th Street at 10th Avenue. (Cheryl Cook, 445 10th Avenue) 20. Motion to receive and file Departmental Monthly Reports for February 2009. 21. Motion to receive and file Proclamation for 2009 Arbor Day. 22. Motion to approve Noise Ordinance Waiver/Hold Harmless Agreement related to Hawkeye Chevy Club Car Show on June 07, 2009 from 8:00 a.m. – 4:00 p.m. (Thomas Park) 1. Ordinance No. 09-04 amending Chapter 131 of the Code of Ordinances relating to amusements and amusement licenses and providing penalties. Second consideration. 2. Resolution No. 20323 awarding the sale of $1,310,000 General Obligation Refunding Bonds, Series 2009A. B. PUBLIC SERVICES NONE. NONE. NONE. E. PLANNING AND DEVELOPMENT 1. Ordinance No. 09-05 amending the Marion Code of Ordinances regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) Second consideration. 2. Motion directing staff to proceed with the voluntary/involuntary annexation of property located north of East Robins Road, west of Alburnett Road. 3. Motion to receive and file correspondence relgarding the 29th Avenue Subarea Feasibility Plan. (Bob Burger, 2556 Hindman Road) 4. Motion directing staff to negotiate a contract with RDG Design for completion of a site specification design for a portion of 29th Avenue North Subarea Plan. F. ENGINEERING 1. Public hearing regarding 2008 Sanitary Sewer Slip Lining Project. 2. Resolution No.20324 accepting bids and awarding contract to Municipal Pipe and Tool Company, Inc. regarding the 2008 Sanitary Sewer Slip Lining Project in the amount of $181,966.00. 3. Motion to concur with TAC recommendations to deny the following requests: a. Request for handicapped parking sign in front of 1371 4th Avenue. (Ann Svoboda) G. BUILDING INSPECTION NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 20325 approving contract with SCS Engineers related to the Plasma Arc Waste-to-Energy Facility Economic Analysis. 2. Motion to adopt draft Local Option Sales Tax spending program. 3. Mayoral appointments, as follows: ZBA (resident) – Greg Kingery, 6025 Winslow Road – term expires 12-31-13 I. Council Discussion Time. J. Adjourn. CITY OF MARION MEETING NOTICE/AGENDA The Marion City Council will meet at 7:00 a.m. on Tuesday, March 10, 2009, 1225 6th Avenue, Marion, Iowa. The agenda is as follows: 1. Call to order. 2. Roll call. 3. Motion approving revenue purpose statement for Local Option Sales Tax. 4. Adjourn. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Motion to approve Consent Calendar, as presented: 1. Motion to approve the minutes of the February 17 and 19, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $307,245.88. 3. Resolution No. 20289 approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday Sales and Catering for Prairie Hill Pavilion Inc. dba Prairie Hill Pavilion Inc. 4. Resolution No. 20290 approving renewal application for a Class B Beer (BB) (Includes Wine Coolers) for E.T.N. Maidrite, inc. dba Marion Maid Rite. 5. Resolution No. 20291 approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday Sales and Catering for Huntington, L.L. C. dba Huntington. 6. Resolution No. 20292 approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday and Outdoor Sales for Wrigleyville, Inc. dba Wrigleyville. 7. Motion to receive and file the Civil Service Certified Eligibility list for Financial Clerk. 8. Motion to receive and file 2008 Police Department Annual Report. 9. Motion to receive and file revised job description for custodian. 10. Motion to receive and file 2009 Parks Department - Maintenance Division Project Schedule. 11. Resolution No. 20293 approving Partial Payment No. 2 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. 12. Motion to receive and file request to encroach on the sidewalk right-of-way related to remodeling entrance at 752 10th Street. (J.D. and Susann Schlotterback) 13. Resolution No. 20294 setting public hearing for April 2, 2009, regarding the voluntary annexation of property located east of Indian Creek Road, north of Tower Terrace road. (Vaughn Farm Co., Inc. and Joseph and Tammie Ernzen) 14. Motion to receive and file request to purchase east one half of north/south alley adjacent to 1520 9th Street. (Harlan Doehrmann) 15. Resolution No. 20295 approving the 2008 Housing Needs Assessment. 16. Resolution No. 20296 approving Partial Payment No. 2 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $103,312.22. 17. Resolution No. 20297 approving contract and bond with L.L. Pelling Co., Inc. regarding the 2009 HMA Resurfacing Project. 18. Resolution No. 20298 approving two stop signs eastbound on Prairie Bend Circle at 35th Street. 19. Resolution No. 20299 approving contract for city hall mechanical maintenance, including air conditioning, HPAC and geothermal, with Pipe Pro, Inc. in the amount of $3,300.00. 20. Resolution No. 20300 approving labor agreement with American Federation of State, County and Municipal Employees, Local 231 for the period July 1, 2009 through June 30, 2012. 21. Resolution No. 20301 approving labor agreement with International Association of Firefighters – Local 1937 for the period of July 1, 2009 through June 30, 2012. 22. Resolution No. 20302 approving labor agreement with Marion Policemen’s Protective Association for the period July 1, 2009 through June 30, 2012. 23. Motion to approve hold harmless agreement related to noise waiver for New Beginnings Church on June 20, 2009 from 9:00 a.m. – 10:00 p.m. (City Square Park) A. FINANCE 1. Public hearing on the FY 09-10 budget. 2. Resolution No. 20303 approving the FY 09-10 budget. 3. Public hearing regarding the $1,310,000 General Obligation Refunding Bonds. 4. Resolution No. 20304 taking additional action to enter into a loan agreement related to the $1,310,000 General Obligation Refunding Bonds. 5. Ordinance No. 09-04 amending Chapter 13 of the Code of Ordinances relating to amusements and amusement licenses and providing penalties. Initial consideration. B. POLICE/FIRE NONE. C. PARKS NONE. D. PLANNING AND DEVELOPMENT 1. Ordinance No. 09-03 establishing a moratorium on the enforcement of certain zoning regulations affecting property located at 1155 Grand Avenue until December 1, 2009. Second consideration. 2. Public hearing regarding an amendment to the Future Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 10th Street, south of 29th Avenue from Multi-Family/Low Intensity Mixed Use to Limited Commercial. (Viola-Mar, Inc./Bruce Marsh) 3. Resolution No. 20305 approving amending Future Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 10th Street, south of 29th Avenue from Multi-Family/Low Intensity Mixed Use to Limited Commercial. (Viola-Mar, Inc./Bruce Marsh) 4. Public hearing regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) 5. Ordinance No. 09-05 amending the Marion Code of Ordinances regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) Initial consideration. E. ENGINEERING 1. Public hearing regarding the 2009 Curb Replacement Project. 2. Resolution No. 20306 accepting bids and awarding contract to City Wide Construction Corp. regarding the 2009 Curb Replacement Project in the amount of $43,319.00. 3. Resolution No. 20307 approving fees related to the operation of the Engineering Department. F. PUBLIC SERVICES NONE. G. BUILDING INSPECTION NONE. I. ADMINISTRATION/OTHER 1. Discussion regarding sales tax. J. Council Discussion Time. I. Adjourn. CITY OF MARION A. Council Planning Workshop (3:00 – 4:00) 1. Sidewalks. 2. Recess (if needed). B. FINANCE (4:00 – 4:10) 1. Motion to approve the minutes of the February 17 and 19, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $307,245.88. 3. Resolution No. _____ approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday Sales and Catering for Prairie Hill Pavilion Inc. dba prairie Hill Pavilion Inc. 4. Resolution No. ______ approving renewal application for a Class B Beer (BB) (Includes Wine Coolers) for E.T.N. Maidrite, inc. dba Marion Maid Rite. 5. Resolution No. ______ approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday Sales and Catering for Huntington, L.L. C. dba Huntington. 6. Resolution No. ______ approving renewal application for a Class C Liquor License (LC) with additional privilege for Sunday and Outdoor Sales for Wrigleyville, Inc. dba Wrigleyville. 7. Public hearing on the FY 09-10 budget. 8. Resolution No. ______ approving the FY 09-10 budget. 10. Resolution No. _____ regarding the $1,310,000 General Obligation Refunding Bonds. (Not sure of the language here yet) 11. Motion to receive and file the Civil Service Certified Eligibility list for Financial Clerk. 12. Ordinance No. _____ establishing a moratorium on the issuance of new amusement licenses until the 1st day of July, 2009, pending adoption of an ordinance establishing standards for the issuance of said licenses. Initial consideration. 13. Ordinance No. _____ amending Chapter 131 – Amusements – of the Code of Ordinances. Initial consideration. C. POLICE/FIRE (4:10 – 4:25) 1. Presentation regarding D.A.R.E and substance abuse. D. PARKS (4:25 – 4:35) 1. Motion to receive and file 2009 Parks Department - Maintenance Division Project Schedule. E. PLANNING AND DEVELOPMENT (4:35 – 5:35) 2. Ordinance No. 09-03 establishing a moratorium on the enforcement of certain zoning regulations affecting property located at 1155 Grand Avenue until December 1, 2009. Second consideration. 3. Public hearing regarding an amendment to the Future Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 10th Street, south of 29th Avenue from Multi-Family/Low Intensity Mixed Use to Limited Commercial. (Viola-Mar, Inc./Bruce Marsh) 4. Resolution No. _____ approving amending Future Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 10th Street, south of 29th Avenue from Multi-Family/Low Intensity Mixed Use to Limited Commercial. (Viola-Mar, Inc./Bruce Marsh) 5. Public hearing regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) 6. Ordinance No. _____ amending the Marion Code of Ordinances regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) Initial consideration. 7. Motion to receive and file request to encroach on the sidewalk right-of-way related to remodeling entrance at 752 10th Street. (J.D. and Susann Schlotterback) 8. Resolution No. _____ setting public hearing for April 2, 2009, regarding the voluntary annexation of property located east of Indian Creek Road, north of Tower Terrace road. (Vaughn Farm Co., Inc. and Joseph and Tammie Ernzen) 9. Motion to receive and file request to purchase east one half of north/south alley adjacent to 1520 9th Street. (Harlan Doehrmann) 10. Discussion regarding MEDCO Holding Company/Robert Verhille and Blackford Bros. Partnership/Fernow Farm annexations. 11. Discussion regarding site specific design standards for 29th Avenue North Subarea. 12. Discussion regarding process for development of multi-family design standards. 13. Presentation regarding 2008 Housing Needs Assessment. F. ENGINEERING (5:35 – 5:45) 1. Resolution No. _____ approving Partial Payment No. 2 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $_____. 2. Resolution No. _____ approving contract and bond with L.L. Pelling Co., Inc. regarding the 2009 HMA Resurfacing Project. 3. Public hearing regarding the 2009 Curb Replacement Project. 4. Resolution No. _____ accepting bids and awarding contract to City Wide Construction Corp. regarding the 2009 Curb Replacement Project in the amount of $43,319.00. 5. Resolution No. _____ approving fees related to the operation of the Engineering Department. 6. Resolution No. _____ approving two stop signs eastbound on Prairie Bend Circle at 35th Street. G. PUBLIC SERVICES NONE. H. BUILDING INSPECTION NONE. I. ADMINISTRATION/OTHER (5:45 – 5:50) 1. Resolution No. _____ approving contract for city hall mechanical maintenance, including air conditioning, HPAC and geothermal, with Pipe Pro, Inc. in the amount of $3,300.00. 2. Resolution No._______ approving labor agreement with American Federation of State, County and Municipal Employees, Local 231 for the period July 1, 2009 through June 30, 2012. 3. Resolution No._______ approving labor agreement with International Association of Firefighters – Local 1937 for the period of July 1, 2009 through June 30, 2012. 4. Resolution No._______ approving labor agreement with Marion Policemen’s Protective Association for the period July 1, 2009 through June 30, 2012. 5. Motion to approve hold harmless agreement related to noise waiver for New Beginnings Church on June 20, 2009 from 9:00 a.m. – 10:00 p.m. (City Square Park) 6. Mayoral appointments, as follows: ZBA (resident) AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. Motion to approve Consent Calendar, as presented: 1. Motion to Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20260 approving Partial Payment No. 2 to AEC Construction related to the 2008 Housing Rehabilitation Grant Program, Project 1 in the amount of $21,722.00 b. Resolution No. 20261 approving Partial Payment No. 7 to East Central Iowa Council of Governments for administration the 2008 Housing Rehabilitation Program in the amount of $2,450.00. c. Resolution No. 20262 approving Partial Payment No. 8 to East Central Iowa Council of Governments for completion of an updated Housing Needs Assessment in the amount of $345.00. d. Resolution No.20263_ approving Partial Payment No. 13 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,080.00. e. Resolution No.20264 approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $3,205.00. f. Resolution No. 20265 approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $3,318.00. g. Resolution No 20266 approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,172.00. 2. Resolution No. 20267 approving waiver of the subdivision requirements to allow the issuance of two (2) building permits for single-family dwellings located on 49th Street north of Mission Avenue (Lots 9 and 10 Prairie Meadows Second Addition). (Morris Wood Enterprises, LLC) 3. Motion to receive and file voluntary annexation request for property located north of Tower Terrace Road, east of 35th Street extended. (Joseph D. and Tammie J. Ernzen) 4. Motion to receive and file and refer to Planning and Zoning Commission request to amend Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted zoning district. (Alliant Energy) 5. Resolution No. 20268 setting public hearing for March 5, 2009 regarding an amendment to the Future Land Use Map of the Marion Comprehensive Plan to change the designation for property located west of 10th Street, south of 29th Avenue from Multi-Family/Low Intensity Mixed Use to Limited Commercial. (Viola-Mar, Inc./Bruce Marsh) 6. Resolution No. 20269 setting public hearing for March 5, 2009 regarding a request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to C-1, Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh) 7. Resolution No. 20270 approving request for waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1528, Parcels A and B, Marion, Iowa, for transfer purposes only for property located south of 29th Avenue, west of Indian Creek Road. (Indian Creek Investments, Inc.) 8. Resolution No. 20271 approving purchase of 9.97 acres of real estate from Indian Creek Investments for $239,196.00. 9. Motion to approve the minutes of the February 3, 5 and 7, 2009 City Council meetings. 10. Motion to approve bills as presented in the amount of $664,050.72. 11. Resolution No. 20272 approving renewal application for a Class C Liquor License (LC) with additional privilege for Outdoor Service and Sunday Sales for Creeke Bed Investors, LLC dba Indian Creek Country Club. 12. Resolution No. 20273 setting public hearing for March 5, 2009 regarding the FY 09-10 budget. 13. Resolution No. 20274 setting public hearing for March 5, 2009 regarding the $1,310,000 General Obligation Refunding Bonds. 14. Resolution No. 20275 approving 2009 Addendum Agreement with the Marion Township relating to the fee schedule. 15. Resolution No. 20276 approving 2009 Addendum Agreement with Area Ambulance Service relating to the fee schedule and three-year extension of the contract. 16. Resolution No. 20277 approving contract with Martin Design, PC for design services related to the Thomas Park Building Project, in the amount of $11,898.75. 17. Resolution No. 20278 approving contract with Anderson-Bogert Engineers for design services related to the Krumboltz Trail Project, in the amount of $42,500.00. 18. Motion to receive and file 2008 Parks and Recreation Department Annual Report. 19. Motion to receive and file letter of resignation from Vicki Hughes from the Civil Service Commission, effective 03-31-09. 20. Resolution No. 20279 approving renewal of long-term disability and group life insurance for FY 09-10. 21. Motion to receive and file Departmental Monthly Reports for January 2009. A. PLANNING AND DEVELOPMENT 1. Resolution No. 20280 approving the Final Plat and Memorandum of Agreement for Turning Stone Addition, located east of 10th Street, south of Shamrock Woods Addition. (Mooney-Engle Land Company, LLC) 2. Motion directing staff to solicit proposals for completing site design concepts regarding 29th Avenue North Subarea Plan and future zoning. 3. Motion directing staff to proceed with establishing design standards for multifamily developments. 4. Motion to receive and file request related to temporary recreational vehicle parking for flood recovery volunteers. (First United Methodist Church) 5. Ordinance No. 09-03 establishing a moratorium on the enforcement of certain zoning regulations affecting property located at 1155 Grand Avenue until December 1, 2009. Initial consideration. B. ENGINEERING 1. Public hearing regarding the 2009 HMA Resurfacing Project. 2. Resolution No. 20281 accepting bids and awarding contract to L.L. Pelling, Company Inc. regarding the 2009 HMA Resurfacing Project in the amount of $380,913.40. 3. Motion rejecting all bids related to the 2008 Sanitary Sewer Slip Lining Project. 4. Resolution No. 20282 approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2008 Sanitary Sewer Slip Lining Project. 5. Motion to approve Project Calendar for the 2009 Sidewalk Assessment Project, as follows: a. Motion to receive and file Sidewalk Assessment Committee recommendation for 2009 sidewalk project locations. 6. Resolution No. 20285 approving contract with Snyder and Associates, Inc. regarding engineering services related to South 22nd Street/Highway 100 Intersection Improvement Project. 7. Resolution No. 20286 approving contract with Ament, Inc. regarding engineering services related to the North 35th Street Extension Project. 8. Resolution No. 20287 approving contract with Shoemaker Haaland Engineering regarding engineering services related to the North 10th Street Reconstruction Project. 9. Resolution No. 20288 approving contract with Anderson-Bogert Engineers regarding the engineering services related to Armar Drive/Highway 100 Intersection Improvement Project. 10. Motion to receive and file and refer to TAC, as follows: a. Request for handicapped parking sign in front of 1371 4th Avenue. (Ann Svoboda) C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION NONE. E. FINANCE NONE. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Mayoral appointments, as follows: Sharon Mettler, Civil Service Commission effective 04-01-09 I. Council Discussion Time. J. Adjourn CITY OF MARION TENTATIVE CITY COUNCIL AGENDA Tuesday, February 17, 2009 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Multifamily Design Standards 2. Recess (if needed). B. PLANNING AND DEVELOPMENT (4:00 – 5:00) 1. Motion to approve Project Calendar relating to Planning and Development payments, as follows: a. Resolution No. _____ approving Partial Payment No. 2 to AEC Construction related to the 2008 Housing Rehabilitation Grant Program, Project 1 in the amount of $20,522.00 b. Resolution No. ______ approving Partial Payment No. 40 to East Central Iowa Council of Governments for administration the 2003 Housing Rehabilitation Program in the amount of $2,450.00. c. Resolution No. ______ approving Partial Payment No. 8 to East Central Iowa Council of Governments for completion of an updated Housing Needs Assessment in the amount of $345.00. d. Resolution No. ______ approving Partial Payment No. 13 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,080.00. e. Resolution No.______ approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $3,205.00. f. Resolution No. ______ approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $3,318.00. g. Resolution No ______ approving Partial Payment No. 32 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,172.00. 2. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Turning Stone Addition, located east of 10th Street, south of Shamrock Woods Addition. (Mooney-Engle Land Company, LLC) 3. Discussion regarding 29th Avenue North Subarea Plan and future zoning. 4. Resolution No. ______ approving waiver of the subdivision requirements to allow the issuance of two (2) building permits for single-family dwellings located on the northeast and northwest corners of Mission Avenue and 49th Street (Lots 9 and 10 Prairie Meadows Second Addition). (Morris Wood Enterprises, LLC) 5. Discussion regarding request related to temporary recreational vehicle parking for flood recovery volunteers. (First United Methodist Church) 6. Discussion regarding Conditional Use Ordinance. 7. Motion to receive and file voluntary annexation request for property located north of Tower Terrace Road, east of 35th Street extended. (Joseph D. and Tammie J. Ernzen) 8. Motion to receive and file and refer to Planning and Zoning Commission request to amend Section 176.40 of the Marion Code of Ordinances to allow towers as a conditional use in the A-1, Rural Restricted zoning district. (Alliant Energy) C. ENGINEERING (5:00 – 5:30) 1. Public hearing regarding the 2009 HMA Resurfacing Project. 2. Resolution No. _____ accepting bids and awarding contract to ______ regarding the 2009 HMA Resurfacing Project in the amount of $______. 3. Motion rejecting all bids related to the 2008 Sanitary Sewer Slip Lining Project. 4. Motion to remove from table Resolution No. 20257 accepting bids and awarding contract to Municipal Pipe and Tool Company, Inc. regarding the 2008 Sanitary Sewer Slip Lining Project in the amount of $501,440.50. 5. Resolution No. 20257 accepting bids and awarding contract to Municipal Pipe and Tool Company, Inc. regarding the 2008 Sanitary Sewer Slip Lining Project in the amount of $501,440.50. 6. Resolution No. ______ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding ther 2008 Sanitary Sewer Slip Lining Project. 7. Motion to approve Project Calendar for the 2009 Sidewalk Assessment Project, as follows: a. Motion to receive and file Sidewalk Assessment Committee recommendion for 2009 sidewalk project locations. 8. Motion to approve Project Calendar for the 2009 7th Avenue HMA Resurfacing Project. a. Motion to retain the City Engineer as Project Engineer regarding the 2009 7th Avenue HMA Resurfacing Project. 9. Resolution No. _____ approving contract with Snyder and Associates, Inc. regarding engineering services related to South 22nd Street/Highway 100 Intersection Improvement Project. 10. Resolution No. _____ approving contract with Ament, Inc. regarding engineering services related to the North 35th Street Extension Project. 11. Resolution No. _____ approving contract with Shoemaker Haaland Engineering regarding engineering services related to the North 10th Street Reconstruction Project. 12. Resolution No. _____ approving contract with Anderson-Bogert Engineers regarding the engineering services related to Armar Drive/Highway 100 Intersection Improvement Project. 13. Motion to receive and file and refer to TAC request for handicapped parking sign in front of 1371 4th Avenue. (Ann Svoboda) D. PUBLIC SERVICES (5:30 – 5:50) 1. Discussion regarding reimbursement for damaged mail boxes policy. E. BUILDING INSPECTION NONE. F. FINANCE (5:50 – 5:55) 1. Motion to approve the minutes of the February 3, 5 and 7, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $664,050.72. 3. Resolution No. ______ approving renewal application for a Class C Liquor License (LC) with additional privilege for Outdoor Service and Sunday Sales for Creeke Bed Investors, LLC dba Indian Creek Country Club. 4. Resolution No. ______ setting public hearing for March 5, 2009 regarding the FY 09-10 budget. 5. Resolution No. ______ setting public hearing for March 5, 2009 regarding the $1,310,000 General Obligation Refunding Bonds. G. POLICE/FIRE (5:55 – 6:20) 1. Resolution No. _____ approving 2009 Addendum Agreement with the Marion Township relating to the fee schedule. 2. Resolution No. _____ approving 2009 Addendum Agreement with Area Ambulance Service relating to the fee schedule and three-year extension of the contract. H. PARKS (6:20 – 6:30) 1. Resolution No. _____ approving contract with Martin Design, PC for design services related to the Thomas Park Building Project, in the amount of $11,898.75. 2. Resolution No. _____ approving contract with Anderson-Bogert Engineers for design services related to the Krumboltz Trail Project, in the amount of $42,500.00. 3. Motion to receive and file 2008 Parks and Recreation Department Annual Report. I. ADMINISTRATION/OTHER (6:30 – 6:35) 1. Motion to receive and file letter of resignation from Vicki Hughes from the Civil Service Commission. 2. Resolution No. _____ approving renewal of long-term disability and group life insurance for FY 09-10. 3. Motion to receive and file Departmental Monthly Reports for January 2009. 4. Mayoral appointments, as follows: ZBA (resident) AGENDA CITY OF MARION MEETING NOTICE/AGENDA The Marion City Council will meet at 8:30 a.m. on Saturday, February 7, 2009, 1225 6th Avenue, Marion, Iowa. The agenda is as follows: 1. Call to order. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20242 approving Partial Payment No. 1 to Linn County Public Health for services related to the 2008 Housing Grant Program, Project No. 1 in the amount of $130.00. b. Resolution No. 20243 approving payment to the Corridor Metropolitan Planning Organization for FY 08-09 dues in the amount of $10,596.90. c. Resolution No. 20244 approving Partial Payment No. 2 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. 2. Resolution No. 20245 approving split of property by Plat of Survey No. 1520, Parcel A, for transfer purposes only for property located north of Valentine Drive and Para Drive, west of Winslow Road. (Glen Rock Farm LLC) 3. Resolution No. 20246 approving the 2008 Housing Needs Assessment. 4. Motion to receive and file, as follows: a. Request to amend the Future Land Use Map of the Marion Comprehensive Plan to change the designation of property located west of 10th Street, south of 29th Avenue from Multi-Family/Low-Intensity Mixed Use to Commercial. (Viola-Mar, Inc./Bruce Marsh) 5. Resolution No. 20247 approving Partial Payment No. 1 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $49,747.60. 6. Resolution No. 20248 accepting the public improvements for Boyson Place First Addition to the City of Marion. 7. Motion to approve project calendar regarding soliciting engineering services, as follows: a. Motion to authorize the City Engineer to solicit engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project. 8. Motion to approve the minutes of the January 20, 22 and 27, 2009 City Council meetings. 9. Motion to approve bills as presented in the amount of $584,288.80. 10. Resolution No. 20249 approving renewal application for a Class C Beer License with additional privilege for Carryout Wine for Fareway Stores, Inc. dba Fareway Stores, Inc. #949. 11. Resolution No. 20250 approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for Libations, Inc. dba CT’S Bar & Grill. 12. Resolution No. 20251 approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for Marion Post #298 The American Legion dba Marion Veterans Club. 13. Resolution No. 20252 approving renewal application for a Class E Liquor License with additional privilege for Carryout Beer, Carryout Wine and Sunday Sales for HY-VEE, Inc. dba HY-VEE drugstore. 14. Resolution No. 20253 approving renewal application for a Class C Beer License with additional privilege for Carryout Wine and Sunday Sales for Road Ranger, LLC dba Road Ranger #146. 15. Resolution No. 20254 approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for TEP, Inc. dba Cedar Rapids Bowling Center. 16. Motion to receive and file the cash-flow summary for FY 08-09. 17. Motion to receive and file FY 08-09 Fire Department Annual Report. 18. Resolution No. 20255 approving agreement with Thomas E. Walderbach regarding health insurance coverage. 19. Resolution No. 20256 approving deferred compensation agreement. (Michael D. Barkalow) A. PLANNING AND DEVELOPMENT 1. Discussion regarding Squaw Creek Meadows Third Addition Final Plat and 31st Street Extension. B. ENGINEERING 1. Public hearing regarding the 2008 Sanitary Sewer Slip Lining Project. 2. Resolution No. 20257 accepting bids and awarding contract to Municipal Pipe and Tool Company, Inc. regarding the 2008 Sanitary Sewer Slip Lining Project in the amount of $501,440.50. C. PUBLIC SERVICES 1. Motion to receive and file correspondence regarding damaged mail box. (Wayland Whitney, 2315 Edwin Drive) D. BUILDING INSPECTION NONE. E. FINANCE 1. Hearing regarding Public Amusement License. (Purple Dynasty Tattoo and Piercing, 1244 7th Avenue) 2. Motion that further consideration of this matter be tabled pending adoption of a moratorium on the issuance of amusement licenses to allow for the adoption of an ordinance establishing licensing standards in Chapter 131 of the Marion Code of Ordinances. F. POLICE/FIRE 1. Ordinance No. 09-02 amending Chapter 36 of the Code of Ordinances relating to the establishment of fees for Fire Department Services. Second consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 20258 approving contract with Iowa Department of Natural Resources related to the Plasma Arc Waste-to-Energy Facility Economic Analysis. 2. Mayoral appointments, as follows: ZBA (resident) I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, February 3, 2009 - 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:40) 1. Motion to approve Project Calendar relating to Planning and Development payments, as follows: a. Resolution No. _____ approving Partial Payment No. 1 to Linn County Public Health for services related to the 2008 Housing Grant Program, Project No. 1 in the amount of $130.00. b. Resolution No. _____ approving payment to the Corridor Metropolitan Planning Organization for FY 08-09 dues in the amount of $10,596.90. c. Resolution No. _____ approving Partial Payment No. 2 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00. 2. Resolution No. _____ approving split of property by Plat of Survey No. 1520, Parcel A, for transfer purposes only for property located north of Valentine Drive and Para Drive, west of Winslow Road. (Glen Rock Farm LLC) 3. Presentation by East Central Iowa Council of Governments regarding 2008 Housing Needs Assessment. 4. Resolution No. _____ approving the 2008 Housing Needs Assessment. 5. Discussion regarding Squaw Creek Meadows Third Addition Final Plat and 31st Street Extension. 6. Motion to receive and file, as follows: a. Request to amend the Future Land Use Map of the Marion Comprehensive Plan to change the designation of property located west of 10th Street, south of 29th Avenue from Multi-Family/Low-Intensity Mixed Use to Commercial. (Viola-Mar, Inc./Bruce Marsh) B. ENGINEERING (4:40 – 4:55) 1. Resolution No. _____ approving Partial Payment No. 1 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $49,747.60. 2. Resolution No. _____ accepting the public improvements for Boyson Place First Addition to the City of Marion. 3. Motion to approve project calendar regarding soliciting engineering services, as follows: a. Motion to authorize the City Engineer to solicit engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project. 4. Public hearing regarding the 2008 Sanitary Sewer Slip Lining Project. 5. Resolution No. _____ accepting bids and awarding contract to Municipal Pipe and Tool Company, Inc. regarding the 2008 Sanitary Sewer Slip Lining Project in the amount of $501,440.50. C. PUBLIC SERVICES (4:55 – 5:00) 1. Motion to receive and file correspondence regarding damaged mail box. (Wayland Whitney, 2315 Edwin Drive) D. BUILDING INSPECTION NONE. E. FINANCE (5:00 – 5:10) 1. Motion to approve the minutes of the January 20, 22 and 27, 2009 City Council meetings. 2. Motion to approve bills as presented in the amount of $_________. 3. Resolution No. _______ approving renewal application for a Class C Beer License with additional privilege for Carryout Wine for Fareway Stores, Inc. dba Fareway Stores, Inc. #949. 4. Resolution No. ________ approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for Libations, Inc. dba CT’S Bar & Grill. 6. Resolution No. ________ approving renewal application for a Class E Liquor License with additional privilege for Carryout Beer, Carryout Wine and Sunday Sales for HY-VEE, Inc. dba HY-VEE drugstore. 7. Resolution No. ________ approving renewal application for a Class C Beer License with additional privilege for Carryout Wine and Sunday Sales for Road Ranger, LLC dba Road Ranger #146. 8. Resolution No. ________ approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for TEP, Inc. dba Cedar Rapids Bowling Center. 9. Motion to receive and file the cash-flow summary for FY 08-09. 10. Hearing regarding Public Amusement License. (Purple Dynasty Tattoo and Piercing, 1244 7th Avenue) F. POLICE/FIRE (5:10 – 5:15) 1. Ordinance No. _____ amending Chapter 36 of the Code of Ordinances relating to the establishment of fees for Fire Department Services. Second consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. _____ approving agreement with Thomas E. Walderbach regarding health insurance coverage. 2. Discussion regarding draft contract for completion of Plasma Arc Gasification Economic Analysis. 3. Mayoral appointments, as follows: ZBA (resident) 4. Motion to adjourn to Executive Session regarding land acquisition. (Tuesday) This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20211 approving Partial Payment No. 12 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $504.50. b. Resolution No. 20212 approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $768.00. c. Resolution No. 20213 approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $498.00. d. Resolution No. 20214 approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $453.00. e. Resolution No. 20215 approving Partial Payment No. 6 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $2,695.00. f. Resolution No. 20216 approving Partial Payment No. 1 to Houseal Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $5,640.00. 2. Motion to receive and file correspondence relating to Platinum Development request, located west of 10th Street south of 29th Avenue, related to Lot 2, Hennessey’s First Addition Preliminary Site Development Plan. (Claude and Deborah Papesh, 2951 9th Street) 3. Resolution No. 20217 approving request for waiver of subdivision regulations to allow a split of property by Plat of Survey 1521 for transfer purposes only for property located west of Highway 13, south of Highway 151. (Robert W. Verhille/Blackford Bros. Partnership) 4. Motion to receive and file, as follows: a. Plat of Survey No.1520, Parcel A, located north of Valentine and Para Drive, west of Winslow Road. (Glen Rock Farm LLC) b. Plat of Survey No. 1521, Parcel A, located east of Highway 13, south of Highway 151. (Robert W. Verhille/Blackford Bros. Partnership) c. Motion to receive and file revised voluntary annexation request for property located east of Highway 13, south of Highway 151. (Robert W. Verhille/ Blackford Bros. Partnership) (Formerly Linn-Aire Industrial East, Inc.) d. Squaw Creek Meadows Third Addition Final Plat, located west of 31st Street between Alexis Lane and Grand Avenue. (Platinum Development L.L.C.) 5. Resolution No. 20218 approving Partial Payment No. 7 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $9,191.42. 6. Resolution No. 20219 accepting the public improvements for Highview Second Addition to the City of Marion. 7. Motion to receive and file 2008 Street Work Program. 8. Motion to approve the minutes of the January 6 and 8, 2009 City Council meetings. 9. Motion to approve bills as presented in the amount of $562,383.18. 10. Resolution No. 20220 approving renewal application for a Class C Beer License with additional privilege for Sunday Sales and Carryout Native Wine for Windmill Enterprises, LLC dba Foskel’s Food N Fuel. 11. Resolution No. 20221 approving renewal application for a Class C Liquor License with additional privilege for Sunday Sales for Advanced Business Concepts LLC dba Pitcher’s. 12. Resolution No. 20222 approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service, Sunday Sales and Catering for American Skillet, Inc. dba CIBO. 13. Resolution No. 20223 accepting settlement and consent to penalty and imposing the penalties for Tobacco violations for Marion Short Stop (License # J0275), Casey’s General Store South (License # J0262), East Post Road Hawkeye Convenience (License # J0267) and HyVee Food Store (License # J0271). 14. Motion to receive and file ten-year financial analysis. 15. Motion to receive and file Marion Water Department annual audit for the year ended June 30, 2008. 16. Motion to receive and file City of Marion annual audit for the year ended June 30, 2008. 17. Resolution No. 20224 approving payment to Hogan Hansen for 07-08 auditing services in the amount of $24,200. 18. Motion to approve revised job description for Financial Clerk. 19. Motion setting special meeting for Saturday, February 7, 2009 at 8:30 a.m. for Council Budget Workshop. 20. Resolution No. 20225 setting hearing for February 5, 2009 regarding Public Amusement License. (Purple Dynasty Tattoo and Piercing, 1244 7th Avenue) 21. Resolution No. 20226 approving Litigation Hold Policy. 22. Motion to receive and file Departmental Monthly Reports for December 2008. A. PLANNING AND DEVELOPMENT NONE. B. ENGINEERING 1. Motion to approve Project Calendar for the 2009 HMA Resurfacing Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the 2009 HMA Resurfacing Project. b. Resolution No. 20227 approving Resolution of Necessity regarding the 2009 HMA Resurfacing Project. 2. Motion to approve Project Calendar for the 2009 Curb Replacement Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the 2009 Curb Replacement Project. C. PUBLIC SERVICES NONE. NONE. E. FINANCE NONE. F. POLICE/FIRE 1. Ordinance No. 09-01 amending Chapter 65 of the Code of Ordinances relating to yielding the right-of-way to crossing guards. Second consideration. 2. Ordinance No. 09-02 amending Chapter 36 of the Code of Ordinances relating to the establishment of fees for Fire Department Services. Initial consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 20233 amending Tax Increment Financing Agreement with Marion Economic Development Company dated September 4, 2008, as it relates to the Marion Enterprise Center. 2. Motion to approve Project Calendar regarding Marion Economic Development Company RISE Grant, as follows: a. Resolution No. 20234 authorizing submittal of a Revitalize Iowa’s Sound Economy (RISE) grant application to Iowa Department of Transportation related to Marion Economic Development Company. 3. Motion to proceed with investigation of land lease regarding Genesis Wellness Project. 4. Resolution No. 20236 directing city staff to proceed with preliminary engineering for the Blairs Ferry Road Widening Project. 5. Resolution No. 20237 directing city staff to proceed with preliminary engineering for the 35th Street North Project. 6. Resolution No. 20238 directing city staff to proceed with preliminary engineering for the 10th Street Reconstruction Project. 7. Resolution No. 20239 directing city staff to proceed with preliminary engineering for the 10th Street Brick Project. 8. Resolution No. 20240 directing city staff to proceed with preliminary engineering for the Krumholtz Trail Project. 9. Resolution No. 20241 directing city staff to proceed with preliminary engineering for the Park Maintenance Project. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, January 20, 2009 - 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:45) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 12 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $504.50. b. Resolution No. ______ approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $768.00. c. Resolution No.______ approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $598.00. d. Resolution No. ______ approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $453.00. e. Resolution No. ______ approving Partial Payment No. 6 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $2,695.00. f. Resolution No. ______ approving Partial Payment No. 1 to Houseal Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $5,640.00. 2. Motion to remove from table and approve Resolution No. 20209 Lot 2, Hennessey First Addition Preliminary Site Development Plan, located east of 10th Street south of 29th Avenue. (Platinum Development, LLC) 3. Resolution No. _____ approving request for waiver of subdivision regulations to allow a split of property by Plat of Survey 1521 for transfer purposes only for property located west of Highway 13, south of Highway 151. (Blackford Bros. Partnership) 4. Discussion regarding request to purchase of abandoned railroad right-of-way located west of Lindale Drive. (Seth Green, Green Acres Storage, LLC) 5. Discussion regarding Noble Farms, LLC annexation petition. 6. Motion to receive and file, as follows: a. Plat of Survey #1520, Parcel A, located north of Valentine and Para Drive, west of Winslow Road. (Glen Rock Farm LLC) B. ENGINEERING (4:45 – 4:55) 1. Resolution No. _____ approving Partial Payment No. 7 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $9,191.42. 2. Resolution No. _____ accepting the public improvements for Highview Second Addition to the City of Marion. 3. Motion to approve Project calendar for the 2009 HMA Resurfacing Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the 2009 HMA Resurfacing Project. 4. Motion to approve Project Calendar for the 2009 Curb Replacement Project, as follows: a. Resolution No. _____ approving Resolution of Necessity regarding the 2009 Curb Replacement Project. C. PUBLIC SERVICES (4:55 – 5:10) 1. Presentation regarding 2008 Street Work Program. D. BUILDING INSPECTION NONE. E. FINANCE 1. Motion to approve the minutes of the January 6 and 8, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $562,383.18. 3. Resolution No. ______ approving renewal application for a Class C Beer License with additional privilege for Sunday Sales and Carryout Native Wine for Windmill Enterprises, LLC dba Foskel’s Food N Fuel. 4. Resolution No. ______ approving renewal application for a Class C Liquor License with additional privilege for Sunday Sales for Advanced Business Concepts LLC dba Pitcher’s. 5. Resolution No. ______ approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service, Sunday Sales and Catering for American Skillet, Inc. dba CIBO. 6. Resolution No.______ accepting settlement and consent to penalty and imposing the penalties for Tobacco violations for Marion Short Stop (License # J0275), Casey’s General Store South (License # J0262), East Post Road Hawkeye Convenience (License # J0267) and HyVee Food Store (License # J0271). 7. Motion to receive and file ten-year financial analysis. 8. Motion to receive and file Marion Water Department annual audit for the year ended June 30, 2008. 9. Motion to receive and file City of Marion annual audit for the year ended June 30, 2008. 10. Resolution No. _____ approving payment to Hogan Hansen for 07-08 auditing services in the amount of $24,200. 11. Motion to approve revised job description for Financial Clerk. 12. Motion setting special meeting for Saturday, February 7, 2009 at 8:30 a.m. for Council Budget Workshop. F. POLICE/FIRE (5:10 – 5:30) 1. Ordinance No. 09-01 amending Chapter 65 of the Code of Ordinances relating to yielding the right-of-way to crossing guards. Second consideration. 2. Ordinance No. _____ amending chapter 36 of the Code of Ordinances relating to the establishment of fees for Fire Department Services. Initial consideration. G. PARKS (5:30 – 5:50) 1. Discussion regarding Highway 151/Highway 13 Beautification Project. H. ADMINISTRATION/OTHER (5:50 – 6:50) 1. Briefing regarding amendment to Tax Increment Financing Agreement with Marion Economic Development Company dated September 4, 2008, as it relates to the Marion Enterprise Center. 2. Motion to approve Project Calendar regarding Marion Economic Development Company RISE Grant, as follows: a. Resolution No. _____ authorizing submittal of a Revitalize Iowa’s Sound Economy (RISE) grant application to Iowa Department of Transportation. 3. Discussion regarding Genesis Wellness Project. 4. Discussion regarding Stimulus Funding. 5. Resolution No. _____ approving Litigation Hold Policy. 6. Motion to receive and file Departmental Monthly Reports for December 2008. 7. Discussion regarding public amusement license fees related to theaters. 8. Mayoral appointments, as follows: ZBA (resident) Central Corridor Redevelopment Plan Steering Committee AGENDA MARION CITY COUNCIL REGULAR MEETING This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to receive and file correspondence regarding purchase of abandoned railroad right-of-way. (Seth Green, Green Acres Storage, LLC) 2. Motion to receive and file voluntary annexation request for property located east of Highway 13, south of Highway 151. (Linn-Aire Industrial East, Inc.) 3. Motion to receive and file voluntary annexation request for property located east of Highway 13, south of Highway 151. (MEDCO Holding Company, LLC) 4. Motion to receive and file voluntary annexation request for property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farms Co., Inc.) 5. Motion directing staff to solicit engineering services related to the Boyson Road and Alburnett Road Intersection Improvement Project. 6. Motion to approve the minutes of the December 16 and 18, 2008 City Council meetings. 7. Motion to approve bills as presented in the amount of $751,610.94. 8. Resolution No. 20204 approving renewal application for a Class C Beer License with additional privilege for Sunday Sales for Murphy Oil USA, Inc. dba Murphy Oil USA #7287. 9. Resolution No. 20205 accepting settlement and consent to penalty and imposing the penalties for Liquor violations for Wrigleyville (License No. LC0034470), Kum and Go (License No. BC0016756) and Spy Bar (License No. LC0035026). 10. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from the City Hall Art Committee A. PLANNING AND DEVELOPMENT 1. Ordinance No. 08-29 amending Chapter 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. Second consideration. 2. Resolution No. 20206 approving the Final Plat and Memorandum of Agreement Prairie Hill Fourteenth Addition located south of 29th Avenue, west of Highway 13. (Prairie Hill Development Co.) 3. Motion to remove from table and approve Resolution No. 20160 approving request for deferral of improvements of Tower Terrace Road adjacent to Prairie Bend Sixth Addition (Morris Wood Enterprises, LLC) 4. Resolution No. 20207 approving the Final Plat and Memorandum of Agreement of Prairie Bend Sixth Addition located south of Tower Terrace Road east of Lennon Lane (Morris Wood Enterprises, LLC) 5. Public hearing regarding the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 6. Resolution No. 20208 approving the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 7. Resolution No. 20209 approving Lot 2, Hennessey First Addition Preliminary Site Development Plan, located east of 10th Street south of 29th Avenue. (Platinum Development, LLC) B. ENGINEERING 1. Motion to receive and file request to review parking on 10th Street between 6th and 7th Avenues. (Council Member Pazour) C. PUBLIC SERVICES 1. Motion to receive and file correspondence and refer to the Public Services Board. (Wayland Whitney, 2315 Edwin Drive) D. BUILDING INSPECTION NONE. E. FINANCE 1. Resolution No. 20210 authorizing the issuance of $325,000 in aggregate principal amount of City of Marion, Iowa, (Ecumenical Community Center Foundation Project) Series 2009, with the proceeds from the sale of the bonds to be loaned to Ecumenical Community Center Foundation, an Iowa nonprofit corporation; the execution and delivery of a bond purchase agreement assignment to secure said bonds; the execution and delivery of a loan agreement between the City and Ecumenical Community Center Foundation; the assignment by the City to the original purchaser of the rights and interest of the City in and to said loan agreement; the sale of bonds; the designation of the Bonds as qualified tax-exempt obligations within the meaning of Section 265(b) of the Internal Revenue Code of 1986, and related matters. F. POLICE/FIRE 1. Ordinance No. 09-01 amending Chapter 65 of the Code of Ordinances relating to yielding the right-of-way to crossing guards. Initial consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Mayoral appointments, as follows: Art Council Dennis Frevert, 1415 24th Street – term expires 01 01 12 Central Corridor Redevelopment Plan Steering Committee, as follows: Bob Gilchrist, Linn Mar School District Gary Nesteby representing Planning and Zoning Commission Scott Wiess, Developer I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, January 6, 2009 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Design Review Standards/Context Sensitive Design. 2. Complete Streets Program (and street trees) 3. Council Policy Discussion. 4. Recess (if needed). B. PLANNING AND DEVELOPMENT (4:00 – 5:00) 2. Resolution No. ______ approving the Final Plat and Memorandum of Agreement Prairie Hill Fourteenth Addition located south of 29th Avenue, west of Highway 13. (Prairie Hill Development Co.) 3. Motion to remove from table and approve Resolution No. 20160 approving request for deferral of improvements of Tower Terrace Road adjacent to Prairie Bend Sixth Addition (Morris Wood Enterprises, LLC) 4. Resolution No. ______ approving the Final Plat and Memorandum of Agreement of Prairie Bend Sixth Addition located south of Tower Terrace Road east of Lennon Lane (Morris Wood Enterprises, LLC) 5. Public hearing regarding the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 6. Resolution No. ______ approving the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 7. Resolution No. _____ approving Lot 2, Hennessey First Addition Preliminary Site Development Plan, located east of 10th Street south of 29th Avenue. (Platinum Development, LLC) 8. Discussion regarding Central Corridor Redevelopment Plan – Committee appointments 9. Discussion regarding Noble Farms, LLC annexation meeting. 10. Brownfields Update. (Tuesday) 11. Motion to receive and file correspondence regarding purchase of abandoned railroad right-of-way. (Seth Green, Green Acres Storage, LLC) 12. Motion to receive and file voluntary annexation request for property located east of Highway 13, south of Highway 151. (Linn-Aire Industrial East, Inc.) 13. Motion to receive and file voluntary annexation request for property located east of Highway 13, south of Highway 151. (MEDCO Holding Company, LLC) 14. Motion to receive and file voluntary annexation request for property located east of Indian Creek Road, north of Tower Terrace Road. (Vaughn Farms Co., Inc.) NONE. D. PUBLIC SERVICES NONE. E. BUILDING INSPECTION NONE. F. FINANCE (5:00 – 5:05) 1. Motion to approve the minutes of the December 16 and 18, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $751,610.94. 3. Resolution No._____ approving renewal application for a Class C Beer License with additional privilege for Sunday Sales for Murphy Oil USA, Inc. dba Murphy Oil USA #7287. 4. Resolution No.______ accepting settlement and consent to penalty and imposing the penalties for Liquor violations for Wrigleyville (License No. LC0034470), Kum and Go (License No. BC0016756) and Spy Bar (License No. LC0035026). G. POLICE/FIRE (5:05 – 5:15) 1. Ordinance No. _____ amending Chapter 65 of the Code of Ordinances relating to yielding the right-of-way to crossing guards. Initial consideration. H. PARKS NONE. I. ADMINISTRATION/OTHER (5:15 – 5:30) 1. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from the City Hall Art Committee 2. Update on Strategic Plan. 3. Discussion regarding Local Option Sales Tax. 4. Mayoral appointments, as follows: Art Council (resident) Central Corridor Redevelopment Plan Steering Committee -AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as presented: 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20181 approving Partial Payment No. 11 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $907.25. b. Resolution No. 20182 approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $914.00. c. Resolution No. 20183 approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $1,676.50. d. Resolution No. 20184 approving Partial Payment No. 30 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,372.75. e. Resolution No. 20185 approving Partial Payment No. 5 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $1,519.00. f. Resolution No. 20186 approving Partial Payment No. 12 to Flat Earth Planning for services related to updating the Marion Zoning Ordinance in the amount of $3,040.00. 2. Motion to approve Project Calendar regarding Engineering Department Payments, as follows: a. Resolution No. 20187 approving Partial Payment No. 1 to Eggleston Concrete Contractors, Inc. regarding the 2008 Sidewalk Repair Project in the amount of $4,521.14. b. Resolution No. 20188 approving Partial Payment No. 6 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $29,498.08. c. Resolution No. 20189 approving Partial Payment No. 24 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $14,354.82. 3. Resolution No. 20190 approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2008 Sanitary Sewer Slip Lining Project. 4. Resolution No. 20191 accepting the 2008 Sidewalk Repair Project. 5. Resolution No. 20192 accepting public improvements regarding the Prairie Hill 14th Addition to the City of Marion. 6. Resolution No. 20193 approving reimbursement to Linn Mar School District for sanitary sewer oversizing for the Echo Hill Sanitary Sewer and Water Main Extension Project in the amount of $30,548.48. 7. Motion to concur with TAC to not install a “pedestrian crossing” sign to island on 7th Avenue. 8. Motion to approve the minutes of the December 1, 2, 4 and 9, 2008 City Council meetings. 9. Motion to approve bills as presented in the amount of $359,449.72. 10. Resolution No. 20194 approving renewal application for a Class E Liquor License with additional privilege for Carry Out Beer, Carry Out Wine, Sunday Sales and Outdoor Service for HY-VEE, Inc. dba HY-VEE Food & Drugstore. 11. Resolution No. 20195 approving Partial Payment No. 6 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $50,696.75. 12. Resolution No. 20196 accepting Lowe Park Concession Stand Project. 13. Motion to receive and file request for funding from the City Hall Art Committee. 14. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from the Kiwanis Club. 15. Motion to receive and file Departmental Monthly Reports for November 2008. 16. Motion authorizing sale of city-owned property. A. PLANNING AND DEVELOPMENT 1. Public hearing regarding an amendment to Section 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. 2. Ordinance No. 08-29 amending Chapter 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. Initial consideration. 3. Resolution No. 20197 approving the Final Plat and Memorandum of Agreement for Midwest Properties First Addition Final Plat located at the southeast corner of 35th Street and Business Highway. (Central-Division, LLC). 4. Resolution No. 20198 approving the Final Plat and Memorandum of Agreement for Mercy Care Marion First Addition Final Plat located east of 35th Street, south of Business Highway 151. (Mercy Physicians Services, Inc.) B. ENGINEERING NONE. C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION 1. Ordinance No. 08-28 relating to amendment of Housing Code Chapter 165 of the City of Marion Code of Ordinances, and providing penalties. Second consideration. a. Motion to suspend the rules and place Ordinance No. 08-28 on the agenda for adoption and to adopt Ord. No. 08-28. 2. Resolution No. 20199 approving Housing Inspection Fee Schedule. 3. Resolution No. 20200 approving a Plan of Inspection for the City of Marion Housing Inspection Program. E. FINANCE 1. Resolution No. 20201 authorizing the issuance of $1,313,515 revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008, with the proceeds from the sale of the bonds to be loaned to Area Substance Abuse Council, Inc., an Iowa nonprofit corporation; the execution and delivery of a bond purchase agreement assignment to secure said bonds; the execution and delivery of a loan agreement between the City and Area Substance Abuse Council, Inc.; the assignment by the City to the original purchaser of the rights and interest of the City in and to said bonds as qualified tax-exempt obligations within the meaning of Section 265(b) of the Internal Revenue Code of 1986, and related matters. F. POLICE/FIRE 1. Resolution No. 20202 approving the modification of the table of fees 104.12 for section 164.03 of the Marion Code of Ordinances. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 20203 approving Partial Payment No. 2 to Marion Water Department for extension of water main through Lowe Park in the amount of $64,181.58. 2. Mayoral reappointment - Richard Sundermeyer - Construction Code Review – term expires 01 01 13. Mayoral appointments, as follows: Construction Code Review Committee - John Bender - term expires 01 01 13 Nuisance Enforcement Property Maintenance Advisory Board - Ken Klingler - term expires 01 01 12 Plasma Study Review Committee – Chad Dummermuth Central Corridor Redevelopment Plan Steering Committee I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, December 16, 2008 - 4:00 P.M. A. Ranking Critical Objectives for Strategic Plan. (4:00 - 4:20) B. PLANNING AND DEVELOPMENT (4:20 – 4:35) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 11 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $907.25. b. Resolution No. _____ approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $914.00. c. Resolution No. _____ approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $1,676.50. d. Resolution No. _____ approving Partial Payment No. 30 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,372.75. e. Resolution No. _____ approving Partial Payment No. 5 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $1,519.00. f. Resolution No. _____ approving Partial Payment No. 12 to Flat Earth Planning for services related to updating the Marion Zoning Ordinance in the amount of $3,040.00. 3. Ordinance No. _____ amending Chapter 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. 4. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Midwest Properties First Addition Final Plat located at the southeast corner of 35th Street and Business Highway. (Central-Division, LLC). 5. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Mercy Care Marion First Addition, located east of 35th STreet, south of Business Highway 151. (Mercy Physicians Services, Inc. C. ENGINEERING (4:35 – 4:45) 1. Motion to approve Project Calendar regarding Engineering Department Payments, as follows: a. Resolution No. _____ approving Partial Payment No. 1 to Eggleston Concrete Contractors, Inc. regarding the 2008 Sidewalk Repair Project in the amount of $4,521.14. b. Resolution No. _____ approving Partial Payment No. 6 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $29,498.08. c. Resolution No. _____approving Partial Payment No. 24 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $14,354.82. 2. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2008 Sanitary Sewer Slip Lining Project. 3. Resolution No. _____ accepting the 2008 Sidewalk Repair Project. 4. Resolution No. _____ accepting public improvements regarding the Prairie Hill 14th Addition to the City of Marion. 5. Resolution No. _____ approving reimbursement to Linn Mar School District for sanitary sewer oversizing for the Echo Hill Sanitary Sewer and Water Main Extension Project in the amount of $30,548.48. 6. TAC report regarding request to move “pedestrian crossing” sign to island on 7th Avenue. D. PUBLIC SERVICES NONE. E. BUILDING INSPECTION (4:45 – 4:50) 1. Ordinance No. 08-28 relating to amendment of Housing Code Chapter 165 of the City of Marion Code of Ordinances, and providing penalties. Second consideration. a. Motion to suspend the rules and place Ordinance No. 08-28 on the agenda for adoption and to adopt Ord. No. 08-28. 2. Resolution No. _____ approving Housing Inspection Fee Schedule. 3. Resolution No. _____ approving a Plan of Inspection for the City of Marion Housing Inspection Program. F. FINANCE (4:50 – 4:55) 1. Motion to approve the minutes of the December 1, 2, 4 and 9, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of ______. 3. Resolution No. _____ approving renewal application for a Class E Liquor License with additional privilege for Carry Out Beer, Carry Out Wine, Sunday Sales and Outdoor Service for HY-VEE, Inc. dba HY-VEE Food & Drugstore. 4. Resolution No. _____ authorizing the issuance of $1,313,515 revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008, with the proceeds from the sale of the bonds to be loaned to Area Substance Abuse Council, Inc., an Iowa nonprofit corporation; the execution and delivery of a bond purchase agreement assignment to secure said bonds; the execution and delivery of a loan agreement between the City and Area Substance Abuse Council, Inc.; the assignment by the City to the original purchaser of the rights and interest of the City in and to said bonds as qualified tax-exempt obligations within the meaning of Section 265(b) of the Internal Revenue Code of 1986, and related matters. G. POLICE/FIRE (4:55 – 5:20) 1. Discussion regarding Fire Department fee schedule. 2. Discussion regarding modification of Fire Prevention fee table. H. PARKS (5:20 – 5:25) 1. Resolution No. _____ approving Partial Payment No. 6 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $50,696.75. 2. Resolution No. _____ accepting Lowe Park Concession Stand Project . I. ADMINISTRATION/OTHER (5:25 – 5:30) 1. Motion to receive and file request for funding from the City Hall Art Committee. 2. Motion to receive and file requests for Hotel-Motel funding for FY 09-10, as follows: a. City Hall Art Committee 3. Resolution No. _____ approving Partial Payment No. 2 to Marion Water Department for extension of water main through Lowe Park in the amount of $64,181.58. 4. Motion to receive and file Departmental Monthly Reports for November 2008. 5. Motion authorizing sale of city-owned property. 6. Mayoral reappointment - Richard Sundermeyer - Construction Code Review – term expires 01 01 13. Mayoral appointments, as follows: Art Council (resident) MARION CITY COUNCIL REGULAR MEETING This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 1. Resolution No. 20163 setting public hearing for December 18, 2008 regarding an amendment to Section 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. 2. Motion to receive and file correspondence regarding the Noble Farms annexation request as it relates to Heather Court and Elshire Drive. (Craig Hobler, 790 Heather Court) 3. Resolution No. 20164 resetting public hearing for January 8, 2009 regarding the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 4. Resolution No. 20165 approving 28E Agreement between the City of Marion, Iowa, the City of Cedar Rapids, Iowa, the City of Hiawatha, Iowa, the City of Robins, Iowa and Linn County for Segment 2 of the Indian Creek and Dry Run Creek Sanitary Sewer Capacity Improvements. 5. Resolution No. 20166 approving Amendment No. 1 to the 28E Agreement between the City of Cedar Rapids, Iowa, the City of Marion, Iowa, the City of Hiawatha, Iowa, the City of Robins, Iowa and Linn County for Segment 2 of the Indian Creek and Dry Run Creek Sanitary Sewer conveyance system. 6. Resolution No. 20167 approving contract contingency with HDR Engineering, Inc. regarding the 29th Avenue Extension Project – Phase 2 in the amount of $11,846.00. 7. Resolution No. 20168 authorizing a stop sign stopping eastbound Partridge Avenue traffic at its intersection with Geode Street. 8. Resolution No. 20169 authorizing a stop sign stopping eastbound Arapahoe Drive traffic at its intersection with Geode Street. 9. Resolution No. 20170 authorizing a stop sign stopping northbound Geode Street traffic at its intersection with 29th Avenue. 10. Motion to approve the minutes of the November 18 and 20, 2008 City Council meetings. 11. Motion to approve bills as presented in the amount of $504,943.96. 12. Resolution No. 20171 approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales and Catering for Carlos O’Kellys of Marion, Inc. dba Carlos O’Kellys Mexican Café. 13. Resolution No. 20172 approving renewal application for a Class E Liquor License with additional privilege for Carry Out Beer, Carry Out Wine and Sunday Sales for Wal-Mart Stores, Inc. dba Wal-Mart Supercenter #3630. 14. Resolution No. 20173 approving Final Payment to Linn County Conservation Board related to shared shooting range in the amount of $14,765.21. 15. Motion to receive and file requests for Hotel-Motel funding for FY 09-10, as follows: a. Marion Historic Preservation Commission. 16. Motion to receive and file letter of resignation from Marion Arts Council. (Noma Lucas) A. PLANNING AND DEVELOPMENT 1. Resolution No. 20174 approving application of HJD Investments, LLC/John Mangold for property tax exemption for improvements on property located within the Community Center Urban Revitalization District (600 10th Avenue) 2. Ordinance No. 08-27 providing for the division of taxes levied on taxable property in the Highway 13 North #1 Urban Renewal Area of the City of Marion pursuant to Section 403.19 of the Code of Iowa. (Correcting legal description for Ordinance No. 98-38) 3. Resolution No. 20175 approving the Final Plat and Memorandum of Agreement for Briargate Fourth Addition, located north of REC Drive, east of 44th Street. (Abode Construction, Inc.) 4. Discussion regarding Noble Farms, LLC annexation meeting. B. ENGINEERING 1. Resolution. No. 20176 accepting bids and awarding a contract to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project - STP-U-4775(617)—70-57 in the amount of $2,809,579.46. 2. Resolution No. 20177 approving contract and bond with Schroeder Construction, Inc. for the 29th Avenue Extension Project - STP-U-4775(617)—70-57. 3. Resolution No. 20178 accepting quote and awarding contract to Quality Excavating, Inc. (dba Kruser Excavating) for East Post Road Ditch Restoration Project in the amount of $21,960.08. C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION 1. Ordinance No. 08-28 relating to amendment of Housing Code Chapter 165 of the City of Marion Code of Ordinances, and providing penalties. Initial consideration. E. FINANCE 1. Public hearing for the final assessment of delinquent fees. 2. Motion to receive and file correspondence from Carol Ebaugh (for Robert Smith of 2901 1st Street), Chris Baxley, 240 8th Avenue, Eagle Property Management (for 275 9th Street), and Gary and Crystal Kerr, 6120 Prairie Ridge Avenue, related to assessments 3. Resolution No. 20179 adopting final assessment schedule for delinquent fees and confirming and levying assessments. F. POLICE/FIRE 1. Resolution No. 20180 authorizing purchase of four police vehicles from Charles Gabus Ford in the amount of $86,530.08. G. PARKS NONE. H. ADMINISTRATION/OTHER Mayoral appointments, as follows: Construction Code Review Board: (Terms Expire 01-01-13) Corridor Metropolitan Planning Organization (Terms Expire 12-31-11) Historic Preservation Committee: (Terms Expire 01-01-12) Planning and Zoning Commission (Terms Expire 12-31-13) Public Services Board (Terms Expire 12-31-10) Zoning Board of Adjustment (Term Expires 12-31-13) Charles Kent, 668 7th Avenue I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, December 2, 2008 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Parkland dedications (including trails?). 2. Council Policy Discussion. 3. Recess (if needed). B. PLANNING AND DEVELOPMENT (4:00 – 4:45) 1. Resolution No. ______ approving application of HJD Investments, LLC/John Mangold for property tax exemption for improvements on property located within the Community Center Urban Revitalization District (600 10th Avenue) 2. Ordinance No. _____ correcting legal description for Ordinance No. 98-38 regarding providing for the division of taxes levied on taxable property in the Highway 13 North #1 Urban Renewal Area of the City of Marion pursuant to Section 403.19 of the Code of Iowa. 3. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Briargate Fourth Addition, located north of REC Drive, east of 44th Street. (Abode Construction, Inc.) 4. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Midwest Properties First Addition, located at the southeast of 35th Street south of Business Highway 151. (Central-Division LLC.) 5. Resolution No. _____ setting public hearing for December 18, 2008 regarding an amendment to Section 176 of the Marion Code of Ordinances regarding adoption of a Central Corridor Overlay District. 6. Motion to receive and file correspondence regarding the Noble Farms annexation request as it relates to Heather Court and Elshire Drive. (Craig Hobler, 790 Heather Court) 7. Discussion regarding Noble Farms, LLC annexation meeting. C. ENGINEERING (4:45 – 5:15) 1. Resolution No. _____ approving 28E Agreement between the City of Marion, Iowa, the City of Cedar Rapids, Iowa, the City of Hiawatha, Iowa, the City of Robins, Iowa and Linn County for Segment 2 of the Indian Creek and Dry Run Creek Sanitary Sewer Capacity Improvements. 2. Resolution No. _____ approving Amendment No. 1 to the 28E Agreement between the City of Cedar Rapids, Iowa, the City of Marion, Iowa, the City of Hiawatha, Iowa, the City of Robins, Iowa and Linn County for Segment 2 of the Indian Creek and Dry Run Creek Sanitary Sewer conveyance system. 3. Resolution No. _____ approving contract contingency with HDR Engineering, Inc. regarding the 29th Avenue Extension Project – Phase 2 in the amount of $11,846.00. 4. Resolution. No. ___ accepting bids and awarding a contract to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project - STP-U-4775(617)—70-57 in the amount of $2,809,579.46. 5. Resolution No. _____ accepting quote and awarding contract to Quality Excavating, Inc. (dba Kruser Excavating) for East Post Road Ditch Restoration Project in the amount of $21,960.08. 6. TAC reports, as follows: a. Installation of a stop sign east bound on Partridge Avenue at Geode Street. b. Installation of a stop sign east bound on Arapahoe Drive at Geode Street. c. Installation of a stop sign north bound on Geode Street at 29th Avenue. D. PUBLIC SERVICES NONE. E. BUILDING INSPECTION (5:15 – 5:25) 1. Discussion regarding amending Plan of Inspection and Fee Schedule related to the Housing Inspection Program. 2. Ordinance No. _____ relating to amendment of Housing Code Chapter 165 of the City of Marion Code of Ordinances, and providing penalties. Initial consideration. F. FINANCE (5:25 – 5:35) 1. Motion to approve the minutes of the November 18 and 20, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $_______. 3. Resolution No. ____ approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales and Catering for Carlos O’Kellys of Marion, Inc. dba Carlos O’Kellys Mexican Café. 4. Resolution No._____ approving renewal application for a Class E Liquor License with additional privilege for Carry Out Beer, Carry Out Wine and Sunday Sales for Wal-Mart Stores, Inc. dba Wal-Mart Supercenter #3630. 5. Public hearing for the final assessment of delinquent fees. 6. Motion to receive and file correspondence from Carol Ebaugh (for Robert Smith of 2901 1st Street), Chris Baxley, 240 8th Avenue and Eagle Property Management (for 275 9th Street), related to assessments 7. Resolution No. ____ adopting final assessment schedule for delinquent fees and confirming and levying assessments. G. POLICE/FIRE (5:35 – 5:40) 1. Resolution No. _____ approving Final Payment to Linn County Conservation Board related to shared shooting range in the amount of $14,765.21. H. PARKS NONE. I. ADMINISTRATION/OTHER 1. Motion to receive and file requests for Hotel-Motel funding for FY 09-10, as follows: a. Marion Historic Preservation Commission. d. Marion Economic Development Company. AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Cedar Rapids Mayor Kay Halloran. Library Annual Report. 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 20140 approving Partial Payment No. 6 to East Central Iowa Council of Governments for completion of an Updated Housing Needs Assessment in the amount of $980.00. b. Resolution No. 20141 approving Partial Payment No. 4 to Shive Hattery, Inc. for services related to the Marion 29th Avenue North Sub Area Plan in the amount of $4,725.00. 2. Resolution No. 20142 setting public hearing for December 18, 2008 regarding the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th Street. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 3. Resolution No. 20143 approving request for waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1505 for transfer purposes only for property located west of Alburnett Road, south of Boyson Road. (Skogman Homes.) 4. Motion to receive and file update regarding 29th Avenue North Sub Area Plan Update. 5. Motion to receive and file application for property tax exemption for improvements on property located within the Community Center Urban Revitalization District. (John Mangold, Twisters Gymnastics, 600 10th Avenue) 6. Motion to receive and file Prairie Bend 6th Addition Final Plat, located east of Penny Lane south of Tower Terrace Road, and request for deferral of Tower Terrace Road paving improvements. (Morris Wood Enterprises, LLC) 7. Motion to receive and file request for issuance of one building permit for Lot 51, Prairie Bend Sixth Addition Final Plat prior to approval of final plat. (Morris Wood Enterprises, LLC) 8. Motion to receive and file and refer to the Planning and Zoning Commission Preliminary Site Development Plan for Lot 2, Hennessey First Addition, located west of 10th Street south of 29th Avenue. (Platinum Development, LLC) 9. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20144 approving Partial Payment No. 3 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project – On-Site Borrow Site in the amount of $5,914.50. b. Resolution No. 20145 approving Partial Payment No. 7 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $21,381.82. 10. Resolution No. 20146 accepting the 2008 McGowan Boulevard Paving Project – Phase 1. 11. Resolution No. 20147 accepting the Echo Hill Sanitary Sewer and Water Main Extension. 12. Resolution No. 20148 approving the installation of “no parking” signs on the north side of McGowan Boulevard from 115’ to 255’ east of 10th Street. 13. Motion to receive and file and refer to TAC request to change “15 minute Parking” sign in front of Quality Print, 1070 7th Avenue, to “Handicap Parking” sign. (Vicki A. Pruess, 1090 7th Avenue request) 14. Motion to receive and file Central Business District traffic signal report. 15. Resolution No. 20149 approving purchase of traffic paint from Iowa Department of Transportation in the amount of $13,870.20. 16. Resolution No. 20150 approving three-year contract for janitorial services with Expert Janitorial Services for the Public Services Department. 17. Motion to approve the minutes of the November 4 and 6, 2008 City Council meetings. 18. Motion to approve bills as presented in the amount of $513,779.53. 19. Resolution No. 20151 approving renewal application of a Class C Liquor License with additional privilege for Sunday Sales and Catering for Nasos’ Pizza, Inc. dba Nasos’ Pizza Marion. 20. Resolution No. 20152 approving purchase of 2009 Ford F-250 with plow and life gate from Junge Ford in the amount of $29,529.00. 21. Resolution No. 20153 approving three-year maintenance contract for heating/air conditioning service with Modern Piping for Lowe Park Arts and Environment Center effective 9/1/08. 22. Motion to receive and file report regarding Parks Department Maintenance Fall Work Projects Program. 23. Motion to receive and file MEDCO activity report. 24. Resolution No. 20154 approving various amendments to the Personnel Policies. 25. Resolution No. 20155 amending the Personnel Policies by adding a Retirement Health Savings Plan. 26. Resolution No. 20156 adopting Vantagecare Retirement Health Savings (RHS) Plan. 27. Motion to receive and file Departmental Monthly Reports for October 2008. 28. Motion to receive and file request for Hotel-Motel funding for FY 09-10, as follows: a. Marion Art Council for sculptures at Lowe Park Arts and Environment Center. b. The Greater Cedar Rapids Open. c. Marion Girls Softball League. A. PLANNING AND DEVELOPMENT 2. Public hearing regarding the proposed vacation and sale of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 1500 9th Street, owned by applicant. (Jerry L. Nibeck) 3. Motion to approve Project Calendar regarding the proposed vacation and sale of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues and sale of portions of the alley, as follows: a. Resolution No. 20157 approving the vacation of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues. 4. Resolution No. 20115 approving contract with Tallgrass Historians, L.C. regarding the Downtown Nomination Project in an amount not to exceed $7,000.00. 5. Motion to remove from table Resolution No. 20138 approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $70,000. 6. Resolution No. 20138 approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $70,000. 7. Resolution No. 20159 approving Final Plat and Memorandum of Agreement for Boyson Place First Addition, located south of Boyson Road and east of Alburnett Road. (J. Murphy Homes) 8. Resolution No. 20160 approving request for deferral of improvements of Tower Terrace Road adjacent to Prairie Bend Sixth Addition (Morris Wood Enterprises, LLC) 9. Resolution No. 20161 approving waiver of the subdivision requirements to allow the issuance of one building permit for a single-family dwelling located east of Lennon Lane, south of Tower Terrace Road - Lot 51, Prairie Bend Sixth Addition (Morris Wood Enterprises, LLC) B. ENGINEERING 1. Ordinance No. 08-24 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Final consideration. 2. Resolution No. 20162 approving Memorandum of Agreement with Scott Merrifield regarding garage reconstruction at 1185 Maplecrest Drive. C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION NONE. E. FINANCE NONE. 1. Ordinance No. 08-26 relating to prohibiting vehicles from stopping or standing in municipal parking lot lanes and providing penalties. Second consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Motion setting City Council goal setting sessions for Monday, December 1, 2008 at 4:00 p.m. and Tuesday, December 9, 2008 at 4:30 p.m. 2. Motion approving engagement letter with Performance Resources Consulting. 3. Mayoral appointments for Plasma Study Steering Committee, as follows: Charlie Kress, Eric Meyer, Dennis Naughton, Ferman Milster (UI), Karmin McShane, Lon Pluckhahn, Joe Spinks I. Council Discussion Time. J. Adjourn. AGENDA CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, November 18, 2008 - 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:30) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 6 to East Central Iowa Council of Governments for completion of an Updated Housing Needs Assessment in the amount of $980.00. b. Resolution No. _____ approving Partial Payment No. 4 to Shive Hattery, Inc. for services related to the Marion 29th Avenue North Sub Area Plan in the amount of $4,725.00. 3. Public hearing regarding the proposed vacation and sale of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 1500 9th Street, owned by applicant. (Jerry L. Nibeck) 4. Motion to approve Project Calendar regarding the proposed vacation and sale of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues and sale of portions of the alley, as follows: a. Resolution No. _____ approving the vacation of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues. 5. Resolution No. 20115 approving contract with Tallgrass Historians, L.C. regarding the Downtown Nomination Project in an amount not to exceed $7,000.00. 6. Motion to remove from table Resolution No. 20138 approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $70,000. 7. Resolution No. 20138 approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $70,000. 8. Resolution No. _____ setting public hearing for December 18, 2008 regarding the voluntary annexation for property located between 29th Avenue and Tower Terrace Road, east of 35th. (Joseph Geelan and Susan Geelan and Miriam Freiter and Edward Freiter, along with non-consenting property owners Stephen and Susan Spitz) 9. Resolution No. _____ approving request for waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1505 for transfer purposes only for property located west of Alburnett Road, south of Boyson Road. (Skogman Homes.) 10. Resolution No. _____ approving Final Plat and Memorandum of Agreement for Boyson Place First Addition, located south of Boyson Road and east of Alburnett Road. (J. Murphy Homes) 11. Update regarding 29th Avenue North Sub Area Plan, Comprehensive Plan Update and committee appointments. 12. Discussion regarding Central Corridor Redevelopment Plan and committee appointments. 13. Motion to receive and file application for property tax exemption for improvements on property located within the Community Center Urban Revitalization District. (John Mangold, Twisters Gymnastics, 600 10th Avenue) 14. Motion to receive and file and refer to the Planning and Zoning Commission Preliminary Site Development Plan for Lot 2, Hennessey First Addition, located west of 10th Street south of 29th Avenue. (Platinum Development, LLC) B. ENGINEERING (4:30 – 4:40) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 3 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project – On-Site Borrow Site in the amount of $5,914.50. b. Resolution No. _____ approving Partial Payment No. 7 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $21,381.82. 2. Ordinance No. 08-24 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Final consideration. 3. Resolution No. _______ accepting the 2008 McGowan Boulevard Paving Project Phase1. 4. Resolution No. _______ accepting the Echo Hill Sanitary Sewer and Water Main Extension. 5. Resolution No. _______ approving the installation of “no parking” on the north side of McGowan Boulevard from 115’ to 255’ east of 10th Street. 7. Resolution No. _______ approving Memorandum of Agreement with Scott Merrifield regarding garage reconstruction at 1185 Maplecrest Drive. C. PUBLIC SERVICES (4:40 – 5:00) 1. Central Business District traffic signal report. 2. Resolution No. _______ approving purchase of traffic paint from Iowa Department of Transportation in the amount of $13,870.20. 3. Resolution No. _____ approving three-year contract for janitorial services with Expert Janitorial Services for the Public Services Department. D. BUILDING INSPECTION NONE. E. FINANCE (5:00 – 5:05) 1. Motion to approve the minutes of the November 4 and 6, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $______. 3. Resolution No. _____ approving renewal application of a Class C Liquor License with additional privilege for Sunday Sales and Catering for Nasos’ Pizza, Inc. dba Nasos’ Pizza Marion. F. POLICE/FIRE 1. Ordinance No. 08-26 relating to prohibiting vehicles from stopping or standing in municipal parking lot lanes and providing penalties. Second consideration. G. PARKS 1. Resolution No. _____ approving purchase of 2009 Ford F-250 with plow and life gate from Junge Ford in the amount of $29,529.00. 2. Resolution No.______ approving three-year maintenance contract for heating/air conditioning service with Modern Piping for Lowe Park Arts and Environment Center effective 9/1/08. 3. Report regarding Parks Department Maintenance Fall Work Projects Program. H. ADMINISTRATION/OTHER (5:05 – 5:25) 1. MEDCO activity report. (Tuesday) 2. Library Annual Report. (Thursday) 3. Cedar Rapids Mayor Kay Halloran. (Thursday) 4. Discussion regarding goal setting dates. 5. Motion to receive and file various amendments to the Personnel Policies. 6. Resolution No. _____ amending the Personnel Policies by adding a Retirement Health Savings Plan. 7. Resolution No. _____ adopting Vantagecare Retirement Health Savings (RHS) Plan. 8. Motion to receive and file Departmental Monthly Reports for October 2008. 9. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from a. Marion Art Council for sculptures at Lowe Park Arts and Environment Center. 10. Mayoral appointments for Plasma Study Steering Committee. This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as follows: 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. 20110 approving Partial Payment No. 10 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $3,660.25. 2. Resolution No. 20114 setting a public hearing for November 20, 2008 regarding the proposed vacation of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues and sale of portions of alley. (Jerry L. Nibeck, 1500 9th Street request) 3. Resolution No. 20115 approving contract with Tallgrass Historians, L.C. regarding the Downtown Nomination Project in an amount not to exceed $7,000.00. 4. Motion to receive and file request for an extension on the period of validity regarding Linn County Business Park Preliminary Plat, located west of Highway 13, between REC Drive and 35th Avenue. (Brain Engineering for Bob Burger) 5. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20116 approving Partial Payment No. 2 to Rathje Construction Co. regarding the 2008 Storm Sewer/Draintile Project in the amount of $17,469.95. b. Resolution No. 20117 approving Partial Payment No. 6 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $121,085.93. c. Resolution No. 20118 approving Partial Payment No. 5 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $15,175.68. d. Resolution No. 20119 approving payment regarding condemnation of Indian Creek Investments property related to the 29th Avenue Extension Project to Indian Creek Investments, Inc., Indian Creek Public Driving Range, Inc., Linn County, Iowa, Qwest Corporation in the amount of $239,196.00. e. Resolution No. 20120 approving payment regarding condemnation of Indian Creek Investments property related to the 29th Avenue Extension Project to Linn County, Donald D. Zeller, Sheriff in the amount of $1,476.37. 6. Resolution No. 20121 accepting public improvements in the Prairie Bend 4th Addition to the City of Marion. 7. Motion to approve Project Calendar regarding the 2008 Sanitary Sewer Slip Lining Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the 2008 Sanitary Sewer Slip Lining Project. b. Resolution No. 20122 approving Resolution of Necessity regarding the 2008 Sanitary Sewer Slip Lining Project. c. Resolution No. 20123 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2008 Sanitary Sewer Slip Lining Project. 8. Resolution No. 20124 approving 28E Agreement with the City of Hiawatha regarding the 2008 Sanitary Sewer Slip Lining Project. 9. Resolution No. 20125 authorizing solicitation of quotes regarding the 2008 East Post Road Ditch Restoration Project. 10. Resolution No. 20126 authorizing submission of application to the Corridor MPO for FY 2013 Federal Surface Transportation Planning funding for the Tower Terrace Road Project from 10th Street to Winslow Road. 11. Motion to receive and file and refer to TAC request to move “pedestrian crossing” sign to island on 7th Avenue. (Gae Sharp-Richardson) 12. Motion to receive and file Stormwater Utility Report. 13. Motion to receive and file Winter Work Program. 14. Motion to receive and file correspondence related to snow parking permits. (Sharon Enneking, 625 6th Avenue) 15. Motion to approve the minutes of the October 14 and 16, 2008 City Council meetings. 16. Motion to approve bills as presented in the amount of $920,719.60. 17. Resolution No. 20127 approving renewal application of a Class B Native Wine Permit with additional privilege for Sunday Sales for Marion Square Gardens, Inc. dba Marion Square Gardens, Inc. 18. Resolution No. 20128 approving renewal application of a Class B Liquor (Hotel/Motel) License with additional privilege for Sunday Sales, Catering and Outdoor Sales for The Longbranch, Inc. dba Best Western Longbranch Hotel. 19. Resolution No. 20129 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for HY-VEE, Inc. dba HY-VEE Gas. 20. Resolution No. 20130 approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales for Dumas’s, L.C. dba Dumas’s. 21. Resolution No. 20131 approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales for Spybar on Tenth, Inc. dba Spybar on Tenth. 22. Resolution No. 20132 setting a public hearing for December 4, 2008 regarding the proposed assessment of delinquent fees. 23. Motion to receive, file and approve Findings of Conclusions regarding suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) 24. Resolution No. 20133 approving Findings of Conclusions regarding hearing on Castle Lanes permit. 25. Motion to receive and file the Civil Service Certified Eligibility List for Firefighter. 26. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from Red Cedar Chamber Music. 27. Motion to receive and file draft Facilities Report. A. PLANNING AND DEVELOPMENT 1. Ordinance No. 08-23 rescinding Ordinance No. 02-15 related to the Central Business District Urban Revitalization Plan and Ordinance No. 00-35 related to the 7th Avenue East Corridor Urban Revitalization Plan. Second consideration. 2. Public hearing regarding changing the name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) 3. Ordinance No. 08-25 changing name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) Initial consideration. 4. Resolution No. 20134 approving Resolution of Intent to approve request for Tax Increment Financing (TIF) from the Central Business District Urban Revitalization Renewal Area for Farmers State Bank at 1100 8th Avenue. 5. Public hearing regarding a Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 6. Resolution No. 20135 approving Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 7. Resolution No. 20136 approving the Final Plat and Memorandum of Agreement for Prairie Bend Fifth Addition, located south of Tower Terrace Road, east of Lennon Lane. (Morris Wood Enterprises, LLC) 8. Resolution No. 20137 approving Prairie Meadows Second Addition Preliminary Plat, located on 49th Street west of 50th Street south of 21st Avenue. (Morris Wood Enterprises, LLC) 9. Resolution No. 20138 approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $_______. B. ENGINEERING 1. Ordinance No. 08-24 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Second consideration. 2. Motion to receive and file request for “lower speed ahead” sign on 29th Avenue east of 35th Street. 3. Motion directing staff to solicit engineering services related to the Stormwater Utility Program. C. PUBLIC SERVICES 1. Ordinance No. 08-26 relating to snow routes and providing penalties. Initial consideration. D. BUILDING INSPECTION NONE. E. FINANCE NONE. F. POLICE/FIRE 1. Ordinance No. 08-27 relating to prohibiting vehicles from stopping or standing in municipal parking lot lanes and providing penalties. Initial consideration. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Motion to approve request to revise Christmas and New Year’s Holidays from December 24 and 31, 2008 to December 26, 2008 and January 2, 2009. (AFSCME – Public Services Department) 2. Motion authorizing closing city hall from noon to 5:00 p.m. on December 24, and 31, 2008 and revising Christmas and New Year’s Holidays to December 26, 2008 and January 2, 2009. 3. Presentation from Performance Resources Consulting regarding goal setting sessions. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, November 4, 2008 - 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Transition to Stormwater Utility. 2. Council Policy Discussion. 3. Recess (if needed). B. PLANNING AND DEVELOPMENT (4:00 – 5:00) 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 10 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $3,660.25. b. Resolution No. _____ approving Partial Payment No. 25 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $248.50. c. Resolution No. _____ approving Partial Payment No. 25 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $950.25. d. Resolution No. _____ approving Partial Payment No. 29 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $6,722.20. 2. Ordinance No. 08-23 rescinding Ordinance No. 02-15 related to the Central Business District Urban Revitalization Plan and Ordinance No. 00-35 related to the 7th Avenue East Corridor Urban Revitalization Plan. Second consideration. 3. Public hearing regarding changing the name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) 4. Ordinance No. _____ changing name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) Initial consideration. 5. Resolution No. _____ approving Resolution of Intent to approve request for Tax Increment Financing (TIF) from the Central Business District Urban Revitalization Renewal Area for Farmers State Bank at 1100 8th Avenue. 6. Public hearing regarding a Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 7. Resolution No. _____ approving Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 8. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Prairie Bend Fifth Addition, located south of Tower Terrace Road, east of Lennon Lane. (Morris Wood Enterprises, LLC) 9. Resolution No. _____ approving Prairie Meadows Second Addition Preliminary Plat, located on 49th Street west of 50th Street south of 21st Avenue. (Morris Wood Enterprises, LLC) 10. Resolution No. _____ setting a public hearing for November 20, 2008 regarding the proposed vacation and sale of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 1500 9th Street, owned by applicant. (Jerry L. Nibeck) 11. Resolution No. _____ approving contract with Tallgrass Historians, L.C. regarding the Downtown Nomination Project in an amount not to exceed $7,000.00. 12. Resolution No. _____ approving contract with Olsson Associates for completion of the City of Marion Central Corridor Master Plan in an amount not to exceed $_______. 13. Motion to receive and file request for an extension on the period of validity regarding Linn County Business Park Preliminary Plat, located east of Highway 13, between REC Drive and 35th Avenue. (Brain Engineering for Bob Burger) C. ENGINEERING (5:00 – 5:30) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 2 to Rathje Construction Co. regarding the 2008 Storm Sewer/Draintile Project in the amount of $17,469.95. b. Resolution No. _____ approving Partial Payment No. 6 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $121,085.93. c. Resolution No. _____ approving Partial Payment No. 5 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $15,175.68. d. Resolution No. _____ approving payment regarding condemnation of Indian Creek Investments property related to the 29th Avenue Extension Project to Indian Creek Investments, Inc., Indian Creek Public Driving Range, Inc., Linn County, Iowa, Qwest Corporation in the amount of $239,196.00. 2. Ordinance No. 08-24 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Second consideration. 3. Resolution No. _____ accepting public improvements in the Prairie Bend 4th Addition to the City of Marion. 4. Motion to approve Project Calendar regarding the 2008 Sanitary Sewer Slip Lining Project, as follows: a. Motion to retain the City Engineer as Project Engineer regarding the 2008 Sanitary Sewer Slip Lining Project. b. Resolution No. _____ approving Resolution of Necessity regarding the 2008 Sanitary Sewer Slip Lining Project. c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2008 Sanitary Sewer Slip Lining Project. 5. Resolution No. _____ approving 28E Agreement with the City of Hiawatha regarding the 2008 Sanitary Sewer Slip Lining Project. 6. Resolution No. _____ authorizing solicitation of quotes regarding the 2008 East Post Road Ditch Restoration Project. 7. Discussion regarding submission of application to the Corridor MPO for FY 2013 Federal Surface Transportation Planning funding for the Tower Terrace Road Project from 10th Street to Winslow Road. 8. Discussion regarding penalties for work performed without a permit related to Engineering Department operations. 9. Discussion regarding the installation of “no parking” on the north side of McGowan Boulevard from 115’ to 255’ east of 10th Street. 10. Motion to receive and file request for “lower speed ahead” sign on 29th Avenue east of 35th Street. 11. Motion to receive and file and refer to TAC request to move “pedestrian crossing” sign to island on 7th Avenue. (Gae Sharp-Richardson) D. PUBLIC SERVICES (5:30 – 5:40) 1. Ordinance No. _____ relating to snow routes and providing penalties. Initial consideration. 2. Report regarding Winter Work Program. 3. Motion to receive and file correspondence related to snow parking permits. (Sherry Enneking, 625 6th Avenue) E. BUILDING INSPECTION NONE. F. FINANCE (5:40 – 5:45) 1. Motion to approve the minutes of the October 14 and 16, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $________. 3. Resolution No. _____ approving renewal application of a Class B Native Wine Permit with additional privilege for Sunday Sales for Marion Square Gardens, Inc. dba Marion Square Gardens, Inc. 4. Resolution No. _____ approving renewal application of a Class B Liquor (Hotel/Motel) License with additional privilege for Sunday Sales, Catering and Outdoor Sales for The Longbranch, Inc. dba Best Western Longbranch Hotel. 5. Resolution No. ______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for HY-VEE, Inc. dba HY-VEE Gas. 6. Resolution No. ______ approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales for Dumas’s, L.C. dba Dumas’s. 7. Resolution No. _____ approving renewal application of a Class C Liquor License with additional privilege for Sunday and Outdoor Sales for Spybar on Tenth, Inc. dba Spybar on Tenth. 8. Resolution No. ______ setting a public hearing for December 4, 2008 regarding the proposed assessment of delinquent fees. 9. Motion to receive, file and approve Findings of Conclusions regarding suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) G. POLICE/FIRE (5:45 – 5:50) 1. Motion to receive and file the Civil Service Certified Eligibility List for Firefighter. 2. Ordinance No. _____ relating to prohibiting vehicles from stopping or standing in municipal parking lot lanes and providing penalties. Initial consideration. H. PARKS NONE. I. ADMINISTRATION/OTHER (5:50 – 6:00) 1. Discussion regarding revising Christmas and New Year’s Holidays from December 24 and 31, 2008 to December 26, 2008 and January 2, 2009 for AFSCME and non-bargaining employees. 2. Discussion regarding goal setting dates. 3. Motion to receive and file request for Hotel-Motel funding for FY 09-10 from Red Cedar Chamber Music. 4. Motion to receive and file draft Facilities Report. 5. Motion to adjourn to Executive Session regarding land acquisition. (Tuesday) AGENDA MARION CITY COUNCIL REGULAR MEETING This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. 20093 approving Partial Payment No. 4 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $735.00. 2. Resolution No. 20095 setting a public hearing for November 6, 2008 regarding changing the name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) 3. Resolution No. 20096 setting public hearing for November 6, 2008 regarding a Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 4. Motion directing staff to negotiate scope of services and contract with Olsson Associates for completion of the City of Marion Central Corridor Redevelopment Plan. 5. Motion to approve additional funding for the Central Business District National Historic Register District Nomination in the amount of $1,000.00. 6. Motion to receive and file, as follows: a. Prairie Meadows Second Addition Final Plat located on an extension of 49th Street, south of 21st Avenue. (Morris Wood Enterprises, LLC) 7. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: a. Midwest Properties First Addition Final Plat located at southeast corner of Business Highway 151 and 35th Street. (Central Division, LLC) b. Mercy Care Marion First Addition Final Plat located south of Business Highway 151 and east of 35th Street. (Mercy Physicians Services, Inc.) 8. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20097 approving Partial Payment No. 4 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $20,234.24. b. Resolution No. 20098 approving payment to Iowa State University (CTRE) for 2008 Pavement Management Services in the amount of $10,400.00. 9. Resolution No. 20099 approving the 2009 Curb Replacement Project locations. 10. Resolution No. 20100 approving the 2008 Sanitary Sewer Slip Lining locations. 12. Motion to approve the minutes of the September 30 and October 2, 2008 City Council meetings. 13. Resolution No. 20102 approving FY 08-09 Supplemental Road Salt Contract with Independent Salt Co., Kanopolis, KS. 14. Motion to approve bills as presented in the amount of $1,026,867.68. 15. Motion to receive and file 2007 Crime Rate Report. 16. Resolution No. 20103 approving Partial Payment No. 4 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $13,502.35. 17. Motion to reschedule January 2009 meeting dates to January 6 and 8, 2009 and January 20 and 22, 2009. 18. Motion to receive and file and refer to Emergency Management regarding placement of severe weather siren. (Summit Pointe Senior Living Community) 19. Motion to approve Departmental Monthly Reports for September 2008. 20. Motion to approve Noise Ordinance/Hold Harmless Agreements, as follows: a. Christmas in the Park on Thursday, December 4, 2008. A. PLANNING AND DEVELOPMENT 1. Resolution No. 20104 approving the Final Plat and Memorandum of Agreement for Edgebrooke Estates Third Addition (Replat of Lots 7, 8, 9, 10 and 11 of Edgebrooke Estates Second Addition) located east of Indian Creek Road, south of Vaughn Drive (Country Creek, LLC) 2. Resolution No. 20105 approving the Final Plat and Memorandum of Agreement for Hunters Field Second Addition located west of Winslow Road and north of Hunters Field Lane. (Fritz Development, LLC) 3. Ordinance No. 08-23 rescinding Ordinance No. 02-15 related to the Central Business District Urban Revitalization Plan and Ordinance No. 00-35 related to the 7th Avenue East Corridor Urban Revitalization Plan. 4. Resolution No. 20106 approving payment from the Winslow Road Tax Increment Financing (TIF) Fund to Hawkeye Area Community Action Program, Inc. (HACAP) in the amount of $73,900.00 for the purchase of a home in Marion associated with their Permanent Housing Program as recommended by the Tax Increment Finance (TIF) Committee. 5. Resolution No. 20107 approving contract with Houseal Lavigne Associates, LLC for completion of the City of Marion Comprehensive Plan in an amount not to exceed of $ 84,200.00 B. ENGINEERING 1. Ordinance No. 08-22 relating to parking certain vehicles and providing penalties. Second consideration. (Darrel Oldenburger request) 2. Public hearing regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. 3. Ordinance No. 08-24 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Initial consideration. C. PUBLIC SERVICES 1. Ordinance No. 08-20 relating to snow plowers for hire and providing penalties. Final consideration. a. Motion to amend Ordinance No. 08-20 relating to licensed operators. 2. Motion to approve Ordinance No. 08-20 relating to snow plowers for hire and providing penalties, as amended. Final consideration. 3. Ordinance No. 08-21 relating to snow routes and providing penalties. Final consideration. a. Motion to amend Ordinance No. 08-21 to only allow cars to park on streets during snow emergencies with permits. 4. Motion to approve Ordinance No. 08-21 relating to snow routes and providing penalties, as amended. Final consideration. D. BUILDING INSPECTION NONE. 1. Hearing regarding proposed suspension of a liquor license, beer, wine permit related to Castle Lanes and/or the imposition of civil penalties. 2. Motion regarding the proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) 3. Public hearing relating to the issuance of not to exceed $1,517,000 in aggregate principal amount of revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008 of the City of Marion, Iowa. 4. Resolution No. 20108 approving proceeding with the issuance of not to exceed $1,517,000 in aggregate principal amount of revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008 of the City of Marion, Iowa, and related matters. 5. Public hearing relating to the issuance of not to exceed $325,000 in aggregate principal amount of revenue bonds (Ecumenical Community Center Foundation Project) Series 2008 of the City of Marion, Iowa. 6. Resolution No. 20109 approving proceeding with the issuance of not to exceed $325,000 in aggregate principal amount of revenue bonds (Ecumenical Community Center Foundation Project) Series 2008 of the City of Marion, Iowa, and related matters. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Mayoral appointment – Robert Anderson – Water Board of Trustees - Term expires 11-1-14. 2. Proclamation – Lights on After School Program. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, October 14, 2008 – 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:45) 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No.________ approving Partial Payment No. 4 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $735.00. b. Resolution No.________ approving Partial Payment No. 5 to East Central Iowa Council of Governments for completion of an Updated Housing Needs Assessment in the amount of $980.00. 2. Resolution No.________ approving the Final Plat and Memorandum of Agreement for Edgebrooke Estates Third Addition (Replat of Lots 7, 8, 9, 10 and 11 of Edgebrooke Estates Second Addition) located east of Indian Creek Road, south of Vaughn Drive (Country Creek, LLC) 3. Resolution No.________ approving the Final Plat and Memorandum of Agreement for Hunters Field Second Addition located west of Winslow Road and north of Hunters Field Lane. (Fritz Development, LLC) 4. Resolution No.________ setting a public hearing for November 6, 2008 regarding changing the name of 31st Street, north of White Oak Drive to Penny Lane. (Prairie Bend First Addition) 5. Resolution No. _____ rescinding the Central Business District Urban Revitalization Plan and the 7th Avenue East Corridor Urban Revitalization Plan. 6. Resolution No. _____ setting public hearing for November 6, 2008 regarding a Development Agreement with Farmers State Bank for Tax Increment Financing (TIF) for improvements to property located at 1100 8th Avenue. 7. Resolution No. _____ approving payment from the Winslow Road Tax Increment Financing (TIF) Fund to Hawkeye Area Community Action Program, Inc. (HACAP) in the amount of $73,900.00 for the purchase of a home in Marion associated with their Permanent Housing Program as recommended by the Tax Increment Finance (TIF) Committee. 8. Discussion regarding 7th Avenue interim design standard. 9. Resolution No. _____ approving contract with Houseal Lavigne Associates, LLC in the amount of $ 80,000.00 for completion of the City of Marion Comprehensive Plan. 10. Motion directing staff to negotiate scope of services and contract with Olsson Associates for completion of the City of Marion Central Corridor Redevelopment Plan. 11. Historic Preservation Commission Update. 12. Motion to receive and file, as follows: a. Prairie Meadows Second Addition Final Plat located on an extension of 49th Street, south of 21st Avenue. (Morris Wood Enterprises, LLC) b. Prairie Bend Fifth Addition Final Plat located south of Tower Terrace Road, east of Lennon Lane. (Morris Mood Enterprises, LLC) 13. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: a. Midwest Properties First Addition Final Plat located at southeast corner of Business Highway 151 and 35th Street. (Central Division, LLC) b. Mercy Care Marion First Addition Final Plat located south of Business Highway 151 and east of 35th Street. (Mercy Physicians Services, Inc.) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _______ approving Partial Payment No. 4 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $20,234.24. 2. Ordinance No. 08-22 relating to parking certain vehicles and providing penalties. Second consideration. (Darrel Oldenburger request) 3. Public hearing regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. 4. Ordinance No. _____ regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. Initial consideration. 5. Discussion regarding the 2009 Curb Replacement Project locations. 6. Discussion regarding the 2008 Sanitary Sewer Slip Lining locations. 1. Ordinance No. 08-20 relating to snow plowers for hire and providing penalties. Final consideration. a. Motion to amend Ordinance No. 08-20 relating to licensed operators. 3. Ordinance No. 08-21 relating to snow routes and providing penalties. Final consideration. a. Motion to amend Ordinance No. 08-21 to only allow cars to park on streets during snow emergencies with permits. 4. Motion to approve Ordinance No. 08-21 relating to snow routes and providing penalties, as amended. Final consideration. 5. Discussion regarding FY 08-09 road salt contract. D. BUILDING INSPECTION NONE. E. FINANCE (5:15 – 5:25) 1. Motion to approve the minutes of the September 30 and October 02, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $1,026,867.68. 3. Resolution No._____ approving renewal application of a Class B Native Wine Permit with additional privilege for Sunday Sales for Marion Square Gardens, Inc. dba Marion Square Gardens, Inc. 4. Hearing regarding proposed suspension of a liquor license, beer, wine permit related to Castle Lanes and/or the imposition of civil penalties. 5. Motion regarding the proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) 6. Public hearing relating to the issuance of not to exceed $1,517,000 in aggregate principal amount of revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008 of the City of Marion, Iowa. 7. Resolution No. _____ relating to the issuance of not to exceed $1,517,000 in aggregate principal amount of revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008 of the City of Marion, Iowa. 8. Public hearing relating to the issuance of not to exceed $325,000 in aggregate principal amount of revenue bonds (Ecumenical Community Center Foundation Project) Series 2008 of the City of Marion, Iowa. 9. Resolution No. _____ relating to the issuance of not to exceed $325,000 in aggregate principal amount of revenue bonds (Ecumenical Community Center Foundation Project) Series 2008 of the City of Marion, Iowa. 1. Motion to receive and file 2007 Crime Rate Report. G. PARKS 1. Resolution No. _______ approving Partial Payment No.4 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. in the amount of $13,502.35. H. ADMINISTRATION/OTHER (5:30 – 5:55) 1. Discussion regarding January 2009 meeting dates. 2. Discussion regarding Goal Setting Session dates. 3. Motion to receive and file and refer to Emergency Management regarding placement of severe weather siren. (Summit Pointe Senior Living Community) 4. Motion to approve Departmental Monthly Reports for September 2008. 5. Motion to approve Noise Waiver/Hold Harmless Agreement related to Christmas in the Park on Thursday, December 4, 2008. 6. Mayoral appointment – Robert Anderson – Water Board of Trustees - Term expires 11-1-14. 7. Proclamation – Lights on After School Program. 8. Motion to adjourn to executive session regarding land acquisition. (Tuesday) This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. 20077 approving Partial Payment No. 9 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,047.25. 2. Motion to receive and file, as follows: a. New Life’s First Addition Final Plat, located east of Alburnett Road and south of 29th Avenue. (New Life Community Church) 3. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. 20081 approving Partial Payment No. 1 to Eggleston Concrete Contractors, Inc. for the 2008 Sidewalk Assessment Project in the amount of $16,783.38. 4. Motion to receive and file revised Project Engineer job description. 5. Resolution No. 20085 setting public hearing for October 16, 2008 regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. 6. Motion to receive and file update regarding the 2008 Engineering Work Program. 7. Resolution No. 20086 authorizing a stop sign stopping westbound Para Drive traffic at its intersection with Echo Hill Road and stopping eastbound Para Drive Traffic at its intersection with Winslow Road. 8. Motion to receive and file e-mail requesting pursuit of greener/efficient building practices. (Marva and Gary Livengood, 3000 Stone Creek Ct.) 9. Motion to approve the minutes of the September 16 and 18, 2008 City Council meetings. 10. Motion to approve bills as presented in the amount of $680,818.58. 11. Resolution No. 20087 approving renewal application of a Special Class C Beer Permit with additional privilege for Carryout Wine and Sunday Sales for ALDI, Inc. dba ALDI, Inc. #01. 12. Resolution No. 20088 approving renewal application of a Class C Liquor Permit with additional privilege for Sunday Sales for Dean Wheeler dba Wheel’er In. 13. Motion authorizing staff to purchase software from Plan-It Software for Capital Improvements Program. 14. Motion to receive and file petition requesting assistance with lowering gas prices. (Luke Mitchell, 350 Dwight Drive) A. PLANNING AND DEVELOPMENT 1. Motion to remove from table Resolution No. 20068 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) Tabled September 8, 2008 meeting. 2. Resolution No. 20068 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) 3. Public hearing regarding a request to amend the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 4. Resolution No. 20089 amending the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 5. Resolution No. 20090 approving Prairie Bend Addition Revised Preliminary Plat, located east of Lennon Lane, south of Tower Terrace Road. (Morris Wood, LLC) 6. Motion to remove from table Resolution No. 20071 approving the Final Plat and Memorandum of Agreement for Cardinal Estates First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) Tabled September 18, 2008 meeting. 7. Resolution No. 20071 approving the Final Plat and Memorandum of Agreement for Cardinal First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) 8. Motion to deny request to amend Zoning Ordinance to allow fowl within the city limits. (Pidge Spear, 1101 Washington Drive request) B. ENGINEERING 1. Ordinance No. 08-22 relating to parking certain vehicles and providing penalties. Initial consideration. (Darrel Oldenburger request) C. PUBLIC SERVICES 1. Ordinance No. 08-20 relating to snow plowers for hire and providing penalties. Second consideration. 2. Ordinance No. 08-21 relating to snow routes and providing penalties. Second consideration. a. Motion to amend Ordinance No. 08-21 to only allow cars to park on streets during snow emergencies with permits. 3. Motion to approve Ordinance No. 08-21 relating to snow routes and providing penalties, as amended. Second consideration. 4. Resolution No. 20091 establishing policy regarding reimbursement for mailboxes damaged by snow plows. D. BUILDING INSPECTION NONE. E. FINANCE 1. Motion to remove from table proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) 2. Resolution No. 20092 resetting a hearing for October 16, 2008 regarding the proposed suspension of a liquor license, beer, wine permit related to Castle Lanes and/or the imposition of civil penalties. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER NONE. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, September 30, 2008 – 3:00 P.M. A. Council Planning Workshop 1. Evaluations/Pay For Performance (3:00 – 3:40) 2. Council Policy Discussion (3:40 – 4:00) 3. Recess (if needed) B. PLANNING AND DEVELOPMENT (4:00 – 5:00) 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 9 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,047.25. b. Resolution No. ______ approving Partial Payment No. 24 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $404.25. c. Resolution No. ______ approving Partial Payment No. 24 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $334.25. d. Resolution No. ______ approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $4,350.75. 2. Motion to remove from table Resolution No. 20068 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) 3. Resolution No. 20068 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) 4. Public hearing regarding a request to amend the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 5. Resolution No. _____ amending the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 6. Resolution No. _____ approving Prairie Bend Addition Revised Preliminary Plat, located east of Lennon Lane, south of Tower Terrace Road. (Morris Wood, LLC) 7. Motion to remove from table Resolution No. 20071 approving the Final Plat and Memorandum of Agreement for Cardinal First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) Tabled September 18, 2008 meeting. 8. Resolution No. 20071 approving the Final Plat and Memorandum of Agreement for Cardinal First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) 9. Resolution No. _____ approving Edgebrooke Estates Third Addition (replat of Lots 7, 8, 9, 10 and 11 of Edgebrook Estates Second Addition), located east of Indian Creek Road, south of Vaughn Drive. (Country Creek, LLC) 10. Discussion regarding amending Zoning Ordinance to allow fowl within the city limits. (Pidge Spear, 1101 Washington Drive request) 11. Resolution No. ______ setting public hearing for ________ regarding request for voluntary annexation for property located east of 35th Street north of 29th Avenue. (Dr. Joseph Geelan, Miriam Freiter and including non-consenting property owners) a. New Life’s First Addition Final Plat, located east of Alburnett Road and south of 29th Avenue. (New Life Community Church) b. Prairie Ridge Estates Sixth Addition Final Plat, located on an extension of York Avenue between Chestnut Lane and Burns Drive. (Prairie Hill Development Co.) C. ENGINEERING (5:00 – 5:25) 1. Motion to approve Project Calendar regarding Engineering Department payments, as follows: a. Resolution No. _____ approving Partial Payment No. 1 to Eggleston Concrete Contractors, Inc. for the 2008 Sidewalk Assessment Project in the amount of $16,783.38. 2. Motion to receive and file revised Project Engineer job description. 3. Discussion regarding the establishment of hook-up fees for the Dry Creek Regional Detention Basin associated with the Highview Addition. 4. Update regarding the 2008 Engineering Work Program. 5. TAC report regarding the following: a. Installation of stop signs on Para Drive westbound at Echo Hill Road and eastbound at Winslow Road. D. PUBLIC SERVICES (5:25 – 5:30) 1. Ordinance No. 08-20 relating to snow plowers for hire and providing penalties. Second consideration. 2. Ordinance No. 08-21 relating to snow routes and providing penalties. Second consideration. a. Motion to amend Ordinance No. 08-21 to only allow cars to park on streets during snow emergencies with permits. 3. Motion to approve Ordinance No. 08-21 relating to snow routes and providing penalties, as amended. Second consideration. 4. Discussion regarding Resolution No. 20074, approved September 18, 2008, regarding reimbursement policy related to mailboxes damaged by snow plows. E. BUILDING INSPECTION (5:30 – 5:35) 1. Motion to receive and file e-mail requesting pursuit of greener/efficient building practices. (Marva and Gary Livengood, 3000 Stone Creek Ct.) F. FINANCE (5:35 – 5:40) 1. Motion to approve the minutes of the September 16 and 18, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $680,818.58. 3. Resolution No. ______ approving renewal application of a Special Class C Beer Permit with additional privilege for Carryout Wine and Sunday Sales for ALDI, Inc. dba ALDI, Inc. #01. 4. Resolution No. ______ approving renewal application of a Class C Liquor Permit with additional privilege for Sunday Sales for Dean Wheeler dba Wheel’er In. 5. Motion to remove from table and reset hearing for October 16, 2008 regarding proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) G. POLICE/FIRE NONE. H. PARKS NONE. I. ADMINISTRATION/OTHER (5:40 – 6:00) 1. Discussion regarding purchasing software for Capital Improvements Program. 2. Motion to receive and file petition requesting assistance with lowering gas prices. (Luke Mitchell, 350 Dwight Drive) AGENDA This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 2. Resolution No. 20056 setting public hearing for October 2, 2008 regarding a request to amend the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 3. Motion directing staff to negotiate scope of services and contract with Houseal and Lavigne Associates for completion of the City of Marion Comprehensive Plan. 4. Motion to receive and file, as follows: a. Briargate Fourth Addition Final Plat, located east of 44th Street, north of REC Drive. (Abode Construction, Inc.) 5. Resolution No. 20057 approving deferral of Cedar Rapids Metropolitan Area Design Standards and directing staff to prepare an encroachment agreement regarding brick pavers in driveway approach in city right-of-way. (Nathan J. and Amanda J. Andrews, 2680 50th Street) 6. Motion to reaffirm the Cedar Rapids Metropolitan Area Design Standards relating to construction of private streets. 7. Resolution No. 20058 approving reimbursement to Thomas and Diane Tucker (4098 Brookside Drive) for trees per easement agreement regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $3,000.00. 8. Resolution No. 20059 accepting bid and awarding contract to Eggleston Concrete Contractors for the 2008 Sidewalk Repair Project in the amount of $4,455.00. 9. Resolution No. 20060 approving contract and bond for the 2008 Sidewalk Repair Project with Eggleston Concrete Contractors. 10. Resolution No. 20061 accepting public improvements in the REC Second Addition to the City of Marion. 11. Motion to receive and file correspondence regarding amendments related to the Cedar Rapids Metropolitan Area Design Standards. (Jim Sattler, Inc.) 12. Motion to receive and file report regarding flood impact on landfill. (Karmin McShane, Solid Waste Agency) 13. Motion to receive and file report regarding demolition permit process. 14. Motion to approve the minutes of the September 2 and 4, 2008 City Council meetings. 15. Motion to approve bills as presented in the amount of $ 879,012.25. 16. Resolution No. 20062 approving renewal application of a Special Class C Liquor Permit (Beer-Wine) with additional privilege for Sunday Sales for Liars Theatre, Inc. dba Liars Theatre. 17. Resolution No. 20063 approving Street Finance report for the year ended June 30, 2008. 18. Resolution No. 20064 relating to the issuance of not to exceed $1,517,000 in aggregate principal amount of revenue bonds (Area Substance Abuse Council, Inc. Project) Series 2008 of the City of Marion, Iowa; and specifically (1) fixing a date of public hearing on the proposal for October 16, 2008 to issue said bonds; (2) directing publication of a notice of intention to issue said bonds; and (3) authorizing the execution of a memorandum of agreement. 19. Resolution No. 20065 relating to the issuance of not to exceed $325,000 in aggregate principal amount of revenue bonds (Ecumenical Community Center Foundation Project) Series 2008 of the City of Marion, Iowa; and specifically (1) fixing a date of public hearing on the proposal for October 16, 2008 to issue said bonds; (2) directing publication of a notice of intention to issue said bonds; and (3) authorizing the execution of a memorandum of agreement. 20. Resolution No. 20066 awarding one-year fire extinguisher maintenance agreement to ABC Fire Protection. 21. Resolution No. 20067 establishing copier/printing fees. 22. Motion to receive and file report regarding the FY 08-09 City Council Action Plan. 23. Motion to receive and file Departmental Monthly reports for August 2008. 1. Resolution No. 20068 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) 2. Resolution No. 20069 approving Flynn Seventh Addition Revised Preliminary Plat, located south of 29th Avenue east of Geode Street extended. (Flynn Homes, Inc.) 3. Resolution No. 20070 approving the Final Plat and Memorandum of Agreement for Flynn’s Seventh Addition Final Plat for property located south of 29th Avenue and east of Geode Street extended. (Flynn Homes, Inc.) 4. Resolution No. 20071 approving the Final Plat and Memorandum of Agreement for Cardinal Estates First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) 5. Motion to receive and file letter to withdraw revised preliminary plat of Squaw Creek Meadows Third Addition Preliminary Plat. (Platinum Development, L.L.C) 1. Resolution No. 20072 waiving requirement for sidewalks within Briargate Preliminary Plat, located north of REC Drive east of 44th Street. (Abode Construction, Inc.) 2. Resolution No. 20073 approving a request for installation of sidewalks on the east side of Indian Creek Road from 29th Avenue to 1,350 feet north. (Michael Kihm) C. PUBLIC SERVICES 1. Ordinance No.08-20 relating to snow plowers for hire and providing penalties. Initial consideration. 2. Ordinance No. 08-21 relating to snow routes and providing penalties. Initial consideration. 3. Resolution No. 20074 establishing a policy regarding reimbursement for damaged mailboxes. D. BUILDING INSPECTION NONE. E. FINANCE NONE. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Public hearing regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Tax Stabilization Fund to the Capital Improvements Fund. 2. Resolution No. 20075 authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Tax Stabilization Fund to the Capital Improvements Fund. 3. Public hearing regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Stormwater Management Fund to the Capital Improvements Fund. 4. Resolution No. 20076 authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Stormwater Management Fund to the Capital Improvements Fund. 5. Motion directing staff to prepare interim design standards relating to the 7th Avenue Corridor development. I. Council Discussion Time. J. Adjourn. K. Labor Strategy Session. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, September 16, 2008 – 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:45) 1. Resolution No. _____ approving Partial Payment No. 3 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $1,813.00. 2. Resolution No. _____ approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1497 for transfer purposes only, located adjacent to 3077 Brookfield Drive. (Skogman Homes) 3. Resolution No. _____ approving Flynn Fourth Addition Revised Preliminary Plat, located south of 29th Avenue east of Geode Street extended. (Flynn Homes, Inc.) 4. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Flynn’s Seventh Addition Final Plat for property located south of 29th Avenue and east of Geode Street extended. (Flynn Homes, Inc.) 5. Resolution No. _____ setting public hearing for October 2, 2008 regarding a request to amend the Transportation Map of the Marion Comprehensive Plan regarding the termination of 31st Street connection at Tower Terrace Road. 6. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Cardinal First Addition located on Cardinal Drive between 10th Avenue and Sunburst Avenue. (Cope Development Company) 7. Motion directing staff to negotiate scope of services and contract with Houseal and Lavigne Associates for completion of the City of Marion Comprehensive Plan. 8. Motion to receive and file letter to withdrawal revised preliminary plat of Squaw Creek Meadows Third Addition Preliminary Plat. 9. Discussion regarding options for completing the construction of 31st Street Extension between 1st Avenue and Highway 100. 10. Motion to receive and file, as follows: a. Briargate Fourth Addition Final Plat, located east of 44th Street, north of REC Drive. (Abode Construction, Inc.) B. ENGINEERING (4:45 – 5:15) 1. Resolution No. ____ approving deferral Cedar Rapids Metropolitan Area Design Standards and direct staff to prepare an encroachment agreement regarding brick pavers in driveway approach in city right-of-way. (Nathan J. and Amanda J. Andrews, 2680 50th Street) 2. Motion to reaffirm the Cedar Rapids Metropolitan Area Design Standards relating to construction of private streets. 3. Resolution No._______ approving reimbursement to Thomas and Diane Tucker (4098 Brookside Drive) for trees per easement agreement regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $3,000.00. 4. Resolution No._______ accepting bid and awarding contract to Eggleston Concrete Contractors for the 2008 Sidewalk Repair Project in the amount of $4,455.00. 5. Resolution No._______ approving contract and bond for the 2008 Sidewalk Repair Project with Eggleston Concrete Contractors. 6. Resolution No._______ accepting public improvements in the REC Second Addition to the City of Marion. 7. Discussion regarding a request for sidewalks on the east side of Indian Creek Road from 29th Avenue to 1,350 feet north. (Michael Kihm) 8. Motion to receive and file correspondence regarding amendments related to the Cedar Rapids Metropolitan Area Design Standards. (Jim Sattler, Inc.) C. PUBLIC SERVICES (5:15 – 5:50) 1. Ordinance No._______ relating to snow plowers for hire and providing penalties. Initial consideration. 2. Ordinance No._______ relating to snow routes and providing penalties. Initial consideration. 3. Resolution No._______ establishing a policy regarding reimbursement for damaged mailboxes. 4. Presentation regarding Multi-Family Dwelling Recycling Pilot Project. (Stacie Johnson, Solid Waste Agency) 5. Presentation regarding flood update. (Karmin McShane, Solid Waste Agency) D. BUILDING INSPECTION (5:50 – 6:05) 1. Report regarding demolition permit process. E. FINANCE (6:05 – 6:10) 1. Motion to approve the minutes of the September 2 and 4, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $ 879,012.25. 3. Resolution No. ________ approving renewal application of a Special Class C Liquor Permit (Beer-Wine) with additional privilege for Sunday Sales for Liars Theatre, Inc. dba Liars Theatre. 4. Resolution No. ________ approving Street Finance report for the year ended June 30, 2008. 5. Resolution No. ________ setting public hearing for October 16, 2008 for the issuance of Industrial Revenue Bonds. F. POLICE/FIRE (6:10 – 6:15) 1. Resolution No.________ awarding one-year fire extinguisher maintenance agreement to ABC Fire Protection. G. PARKS NONE. H. ADMINISTRATION/OTHER (6:15 – 6:35) 1. Public hearing regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Tax Stabilization Fund to the Capital Improvements Fund. 2. Resolution No.________ authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Tax Stabilization Fund to the Capital Improvements Fund. 3. Public hearing regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Stormwater Management Fund to the Capital Improvements Fund. 4. Resolution No.________ authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Stormwater Management Fund to the Capital Improvements Fund. 5. Resolution No. ______ establishing copier/printing fees. 6. Discussion regarding interim design standards relating to the 7th Avenue Corridor development. 7. Report regarding the FY 08-09 City Council Action Plan. 8. Motion to receive and file Departmental Monthly reports for August 2008. 9. Labor Strategy Session. (Thursday) This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. 20035 approving Partial Payment No. 3 from the Winslow Road Tax Increment Financing Fund (TIF) to Helping Hands Ministry for assistance to homeless or near homeless families in Marion in the amount of $4,500.00. b. Resolution No. 20036 approving Partial Payment No. 8 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,889.95. c. Resolution No. 20037 approving Partial Payment No. 23 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $910.00. d. Resolution No. 20038 approving Partial Payment No. 23 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $910.00. e. Resolution No. 20039 approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,610.00. 2. Resolution No. 20040 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1493 for transfer purposes only, located on an extension of Scott Street, north of East Kacena Avenue. (LTC Homes, Inc.) 3. Resolution No. 20041 approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1496 for transfer purposes only, located east of 44th Street, south of Tower Terrace Road. (Abode Construction, Inc.) 4. Resolution No. 20042 approving Subordination Agreement related to the 2003 Housing Rehabilitation Grant for property located at 1123 9th Street, Marion, Linn County, Iowa. 5. Motion to receive and file, as follows: a. Prairie Hill Fourteenth Addition Final Plat, located north of Prairie Ridge Avenue, east of 50th Street. (Prairie Hill Development Co.) b. Hunters Field Second Addition Final Plat located west of Winslow Road, north of Hunters Field Lane. (Fritz Development, LLC) c. Annexation request for property located between 29th Avenue and Tower Terrace Road, east of 35th Street (Miriam and Edward Freiter) 6. Motion to receive and file and refer to the Planning and Zoning Commission Prairie Meadows Second Addition Preliminary Plat, extending 49th Street north between Mission Avenue and 40th Street. (Morris Wood Enterprises, LLC) 7. Motion to approve Project Calendar related to Engineering Department payments, as follows: a. Resolution No. 20043 approving Partial Payment No. 5 to Rathje Construction Company regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $10,363.78. b. Resolution No. 20044 approving Partial Payment No. 4 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $269,514.40. 8. Resolution No. 20045 accepting the 2008 Brookside Drive Sanitary Sewer Project. 9. Resolution No.20032 approving Purchase Agreement with Linn-Mar Community School District related to the 29th Avenue Extension Project. 10. Resolution No. 20046 approving 2009 HMA Overlay Project locations. 11. Motion to approve the minutes of the August 19 and 21, 2008 City Council meetings. 12. Motion to approve bills as presented in the amount of $379,688.24. 13. Resolution No. 20047 approving renewal application of a Class C Liquor Permit with additional privilege for Sunday Sales for OMEGA, Inc. dba VIP Lounge. 14. Resolution No. 20048 approving renewal application of a Class C Liquor Permit for Wailer, Inc. dba Bill’s Drinking Establishment. 15. Resolution No. 20049 approving renewal application of a Class E Liquor Permit with additional privilege for Sunday Sales, Carryout Wine and Carryout Beer for Cigarette Outlet, Inc. dba Cigarette Outlet #10. 16. Resolution No. 20050 approving new application of a Class C Liquor Permit with additional privilege for Sunday Sales for Pedro Ramirez dba EL PERICO, Inc., 835 7th Avenue. 17. Resolution No. 20051 approving additional Outdoor Coverage on 9/20/08, 10/4/08, 10/11/08 & 11/1/08 for Libations, Inc. dba CT’s Bar & Grill (Cocktails & Company). 18. Motion to approve Hold Harmless Agreement relating to waiver of noise ordinance on September 20, October 4 and 11 and November 1, 2008 (weather permitting). (Cocktails and Company, 1625 Blairs Ferry Road) A. PLANNING AND DEVELOPMENT 1. Ordinance No. 08-17 approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Final consideration. B. ENGINEERING 1. Ordinance No. 08-18 amending the Code of Ordinance to establish Benefitted Sewer Districts and a schedule of fees for the connection of property to city sewer. Final consideration. 2. Ordinance No. 08-19 amending Chapter 156 of the Code of Ordinance related to Storm Water Management. Second consideration. 3. Motion to receive and file request related to removing concrete from city right-of-way. (Laurence L. Martin, 2402 10th Avenue) 4. Motion to defer Metro Design Guideline Standards and direct staff to prepare an encroachment agreement regarding concrete in city right-of-way. (Laurence L. Martin, 2402 10th Avenue) C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION NONE. E. FINANCE NONE. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Public hearing regarding proposal to approve a Development Agreement with Marion Economic Development Company, including annual appropriation tax increment payments in an amount not to exceed $7.2 million. 2. Resolution No. 20052 approving Development Agreement with Marion Economic Development Company, Authorizing Annual Appropriation Tax Increment Payments and pledging certain tax increment revenues to the payment of the Agreement 3. Resolution No. 20053 setting public hearing for September 18, 2008 regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Tax Stabilization Fund to the Capital Improvements Fund. 4. Resolution No. 20054 setting public hearing for September 18, 2008 regarding authorizing short-term debt to partially fund the purchase and installation of a fiberoptic communications system from the Stormwater Management Fund to the Capital Improvements Fund. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, September 2, 2008 – 3:00 P.M. A. Council Planning Workshop 1. Annexation (3:00 – 3:40) 2. Council Policy Discussion (3:40 – 4:00) 3. Recess (if needed) B. PLANNING AND DEVELOPMENT (4:00 – 4:40) 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 3 from the Winslow Road Tax Increment Financing Fund (TIF) to Helping Hands Ministry for assistance to homeless or near homeless families in Marion in the amount of $4,500.00. b. Resolution No. ______ approving Partial Payment No. 8 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $1,889.95. c. Resolution No. ______ approving Partial Payment No. 23 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $910.00. d. Resolution No. ______ approving Partial Payment No. 23 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $910.00. e. Resolution No. ______ approving Partial Payment No. 27 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,610.00. 2. Ordinance No. 08-17 approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Final consideration. 3. Resolution No. _____ approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1493 for transfer purposes only, located on an extension of Scott Street, north of East Kacena Avenue. (LTC Homes, Inc.) 4. Resolution No. _____ approving waiver of subdivision regulations to allow a split of property by Plat of Survey No. 1496 for transfer purposes only, located east of 44th Street, south of Tower Terrace Road. (Abode Construction, Inc.) 5. Resolution No. ______ approving Subordination Agreement related to the 2003 Housing Rehabilitation Grant for property located at 1123 9th Street, Marion, Linn County, Iowa. 6. Discussion regarding a policy for sidewalks and street improvements in private developments 7. Motion to receive and file, as follows: a. Prairie Hill Fourteenth Addition Final Plat, located north of Prairie Ridge Avenue, east of 50th Street. (Prairie Hill Development Co.) 8. Motion to receive and file and refer to the Planning and Zoning Commission Prairie Meadows Second Addition Preliminary Plat, extending 49th Street north between Mission Avenue and 40th Street. (Morris Wood Enterprises, LLC) C. ENGINEERING (4:40 – 5:10) 1. Motion to approve Project Calendar related to Engineering Department payments, as follows: a. Resolution No._______ approving Partial Payment No. 5 to Rathje Construction Company regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $10,363.78. 2. Ordinance No. 08-18 amending the Code of Ordinance to establish Benefitted Sewer Districts and a schedule of fees for the connection of property to city sewer. Final consideration. 3. Ordinance No. 08-19 amending Chapter 156 of the Code of Ordinance related to Storm Water Management. Second consideration. 4. Resolution No.______ accepting the 2008 Brookside Drive Sanitary Sewer Project. 5. Resolution No.20032 approving Purchase Agreement with Linn-Mar Community School District related to the 29th Avenue Extension Project. 6. Resolution No.______ approving 2009 HMA Overlay Project locations. 7. Motion to receive and file request related to removing concrete from city right-of-way. (Laurence L. Martin, 2402 10th Avenue) D. PUBLIC SERVICES NONE. E. BUILDING INSPECTION NONE. F. FINANCE (5:10 – 5:30) 1. Motion to approve the minutes of the August 19 and 21, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $379,688.24. 3. Resolution No. _____ approving renewal application of a Class C Liquor Permit with additional privilege for Sunday Sales for OMEGA, Inc. dba VIP Lounge. 4. Resolution No. _____ approving renewal application of a Class C Liquor Permit for Wailer, Inc. dba Bill’s Drinking Establishment. 5. Resolution No. _____ approving renewal application of a Class E Liquor Permit with additional privilege for Sunday Sales, Carryout Wine and Carryout Beer for Cigarette Outlet, Inc. dba Cigarette Outlet #10. 6. Resolution No. _____ approving new application of a Class C Liquor Permit with additional privilege for Sunday Sales for Pedro Ramirez dba EL PERICO, Inc., 835 7th Avenue. 7. Resolution No.______ approving additional Outdoor Coverage on 9/20/08, 10/4/08, 10/11/08 & 11/1/08 for Libations, Inc. dba CT’s Bar & Grill (Cocktails & Company). 8. Motion to approve Hold Harmless Agreement relating to waiver of noise ordinance on September 20, October 4 and 11 and November 1, 2008 (weather permitting). (Cocktails and Company, 1625 Blairs Ferry Road) 9. Discussion regarding the possible issuance of Industrial Revenue Bonds. (Dean Spina, Bradley & Riley, P.C.) G. POLICE/FIRE NONE. H. PARKS NONE. I. ADMINISTRATION/OTHER (5:30 – 5:55) 1. Public hearing regarding proposal to approve a Development Agreement with Marion Economic Development Company, including annual appropriation tax increment payments in an amount not to exceed $7.2 million. 2. Resolution No._______ regarding proposal to approve a Development Agreement with Marion Economic Development Company, including annual appropriation tax increment payments in an amount not to exceed $7.2 million. This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Presentation from Scott Drzycimski, Alliant Energy Oath of Office for Patrol Officers Bethany Cerruto and Terry Smith, administered by Mayor Rehn. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: b. Resolution No. 19997 approving Partial Payment No. 22 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $175.00. c. Resolution No. 19998 approving Partial Payment No. 22 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $140.00. d. Resolution No. 19999 approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $210.00. e. Resolution No. 20000 approving Partial Payment No. 4 to East Central Iowa Council of Governments for Completion of an Updated Housing Needs Assessment in the amount of $980.00. 2. Motion directing staff to submit certified local government grant for survey and evaluation of the area located east of Thomas Park to downtown Marion along 6th Avenue for potential historic district identification. (Historic Preservation Commission) 3. Motion directing staff to proceed with Request for Proposals related to National Historic District Nomination of Downtown Marion. (Historic Preservation Commission) 4. Motion to receive and file Edgebrook Third Addition Final Plat, located south of Tower Terrace Road, east of Indian Creek Road. (Country Creek, LLC % James A. Sattler) 5. Motion to receive and file annexation request for property located east of Winslow Road, south of Hunters Field Lane. (Norman Gunnison Family Trust) 6. Motion to receive and file and refer to the Planning and Zoning Commission, as follows: b. Prairie Bend Addition Revised Preliminary Plat, located west of 35th Street south of Tower Terrace Road. (Morris Wood LLC) 7. Motion to approve Project Calendar related to Engineering Department payments, as follows: b. Resolution No. 20003 approving Partial Payment No. 23 to Shive Hattery, Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $27,206.56. c. Resolution No. 20004 approving Partial Payment No. 3 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary GIS Attribute Survey in the amount of $18,969.60. 8. Resolution No. 20005 accepting the 2008 Curb Replacement Project. 9. Motion to approve Project Calendar regarding acceptance of certain public improvements, as follows: b. Resolution No. 20007 accepting the public improvements in the Edgebrooke 6th Addition to the City of Marion. c. Resolution No. 20008_ accepting the remaining public improvement in the Prairie Bend 1st Addition to the City of Marion. d. Resolution No. 20009 accepting the public improvements in the Prairie Bend 3rd Addition to the City of Marion. 10. Motion to direct staff to solicit bids for the 2008 Sidewalk Repair Project. 11. Resolution No. 20010 approving contract and bond for the 2008 Storm Sewer/Draintile Project with Rathje Construction Company. 12. Motion to receive and file City Engineer’s report regarding the Corridor Metropolitan Planning Organization (CMPO) Indian Creek Sanitary Trunk Sewer Project. 13. Resolution No. 20011 approving Memorandum of Agreement with Norman Gunnison Family Trust (Sara M. Smith, trustee) regarding permanent right-of-way and temporary construction easements for Connection Boulevard. 14. Motion to approve Project Calendar relating to Public Services Department vehicle/equipment purchases, as follows: a. Resolution No. 20012 approving purchase of 2009 Ford F-350 cab and chassis (with trade in of Unit 41) from Junge Ford in the amount of $15,800. 15. Motion directing staff to prepare legislation regarding 07-08 snow parking rules and policy related to mailbox damage. 16. Motion to approve the minutes of the August 5 and 7, 2008 City Council meetings. 17. Motion to approve bills as presented in the amount of $790,951.22. 18. Resolution No. 20018 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Hawkeye Oil Company dba East Post Hawkeye Convenience Stores. 19. Resolution No. 20019 approving renewal application of a Class BW (Beer/Wine) Permit with additional privilege for Sunday Sales for PizzaTime, Inc. dba Tomaso’s Marion. 20. Resolution No. 20020 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Casey’s Marketing Company dba Casey’s General Store # 2760. 21. Resolution No. 20021 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Casey’s Marketing Company dba Casey’s General Store # 2770. 22. Resolution No. 20022 approving new application of a Class C Liquor License with additional privilege for Sunday Sales, Carryout Wine, Catering Privilege and Outdoor Service for Eli Khairallah dba Zio Johno’s, 755 7th Avenue. 23. Resolution No. 20023 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales and Carryout Wine for NH Petroleum dba NH Petroleum. 24. Resolution No. 20024 approving new application of a Class C Liquor Permit with additional privilege for Sunday Sales for Advanced Business Concepts LLC dba Pitcher’s. (New owners) 25. Resolution No. 20025 to approve purchase of twelve mobile radio modems from Graybill Communications in the amount of $56,358.14. 26. Resolution No. 20026 approving Memorandum of Understanding between the City of Marion and Iowa State University Linn County Extension for Greenhouse to be located at Lowe Park. 27. Resolution No. 20027 approving contract for Library website update, host and management with T8 Design. 28. Motion to receive and file revised job description for Part-Time Library Page/General Maintenance Worker. 29. Motion to receive and file Departmental Monthly reports for July 2008. A. PLANNING AND DEVELOPMENT 1. Ordinance No. 08-17 approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Second consideration. 2. Resolution No. 20028 approving the Final Plat and Memorandum of Agreement for Prairie Ridge Estates Fifth Addition located west of Prairie Ridge Avenue, west of Burn Drive. (Prairie Hill Development Co.) B. ENGINEERING 1. Ordinance No. 08-18 amending the Code of Ordinance to establish a Benefitted Sewer Districts and a schedule of fees for the connection of property to city sewer. Second consideration. 2. Ordinance No. 08-19 amending Chapter 156 of the Code of Ordinances related to Storm Water Management. Initial consideration. 3. Motion to approve Project Calendar regarding 29th Avenue Extension Project – 10th Street to Indian Creek Road STP-U-4775(617)—70-57, as follows: 4. Motion to receive and file request to review time allotted for loading/ unloading recreational vehicles, etc. (Darrel Oldenburger) 5. Motion to receive and file request to change parking from the north side of 29th Avenue to the south side C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION NONE. E. FINANCE 1. Hearing on the proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) 2. Motion regarding the proposed suspension of a liquor/wine/beer permit and assessment of a civil penalty. (Castle Lanes) F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 20034 to fix a date of meeting for September 4, 2008 at which it is proposed to approve a Development Agreement with Marion Economic Development Company, including annual appropriation tax increment payments in an amount not to exceed $7.2 million. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, August 19, 2008 – 4:00 P.M. A. PLANNING AND DEVELOPMENT (4:00 – 4:30) 1. Motion to approve Project Calendar relating to Planning and Zoning Department payments, as follows: a. Resolution No._______ approving Partial Payment No. 7 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $2,118.98. b. Resolution No._______ approving Partial Payment No. 22 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $175.00. c. Resolution No._______ approving Partial Payment No. 22 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $140.00. d. Resolution No._______ approving Partial Payment No. 26 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $210.00. e. Resolution No._______ approving Partial Payment No. 4 to East Central Iowa Council of Governments for Completion of an Updated Housing Needs Assessment in the amount of $980.00. f. Resolution No._______ approving Partial Payment No. 2 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $980.00. 2. Ordinance No. 08-17 approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Second consideration. 3. Resolution No._______ approving the Final Plat and Memorandum of Agreement for Prairie Ridge Estates Fifth Addition located west of Prairie Ridge Avenue, west of Burn Drive. (Prairie Hill Development Co.) 4. Motion directing staff to submit certified local government grant for survey and evaluation of the area located east of Thomas Park to downtown Marion along 6th Avenue for potential historic district identification. (Historic Preservation Commission) 5. Motion directing staff to proceed with Request for Proposals related to National Historic District Nomination of Downtown Marion. (Historic Preservation Commission) 6. Motion to receive and file and refer to the Planning and Zoning Commission an annexation application for property located east of Winslow Road, south of Hunters Field Lane. (Norman Gunnison Family Trust) 7. Discussion regarding Preliminary Plat of Prairie Bend Addition and change to 31st Street at intersection of Tower Terrace Road. B. ENGINEERING (4:30 – 5:00) 1. Motion to approve Project Calendar related to Engineering Department payments, as follows: a. Resolution No._______ approving Partial Payment No. 2 to Eggleston Concrete Contractors regarding the 2008 Curb Replacement Project in the amount of $2,598.25. 2. Resolution No.______ accepting the 2008 Curb Replacement Project. 3. Motion to approve Project Calendar regarding acceptance of certain public improvements, as follows: a. Resolution No.______ accepting the public improvements in the Bowman Woods Unit 33 Addition to the City of Marion. 4. Motion to direct staff to solicit bids for the 2008 Sidewalk Repair Project. 5. Resolution No.______ approving contract and bond for the 2008 Storm Sewer/Draintile Project with Rathje Construction Company. 6. Ordinance No. 07-18 amending the Code of Ordinance to establish a Benefitted Sewer Districts and a schedule of fees for the connection of property to city sewer. Second consideration. 7. Discussion regarding amending City Code Chapter 156 – Storm Water Management to include items for Post Construction Storm Water Management to comply with the City’s IDNR NPDES permit requirements. 8. Report regarding the Corridor Metropolitan Planning Organization (CMPO) Indian Creek Sanitary Trunk Sewer Project. 9. Motion to approve Project Calendar regarding 29th Avenue Extension Project – 10th Street to Indian Creek Road STP-U-4775(617)—70-57, as follows: a. Resolution No._______ approving Utility Relocations Agreements related to the 29th Avenue Extension Project. 10. Resolution No.________ approving Memorandum of Agreement with Norman Gunnison Family Trust (Sara M. Smith, trustee) regarding permanent right-of-way and temporary construction easements for Connection Boulevard. 11. Motion to receive and file, as follows: a. Request to review time allotted for loading/unloading recreational vehicles, etc. (Darrel Oldenburger) C. PUBLIC SERVICES (5:00 – 5:30) 1. Motion to approve Project Calendar relating to Public Services Department vehicle/equipment purchases, as follows: a. Resolution No. _____ approving purchase of 2009 Ford F-350 cab and chassis (with trade in of Unit 41) from Junge Ford in the amount of $15,800. D. BUILDING INSPECTION (5:30 – 6:00) 1. Discussion regarding property located at 789 5th Avenue. (Leona Smith) E. FINANCE (6:00 – 6:05) 1. Motion to approve the minutes of the August 5 and 7, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $790,951.22. 3. Resolution No. ______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Hawkeye Oil Company dba East Post Hawkeye Convenience Stores. 4. Resolution No. ______ approving renewal application of a Class BW (Beer/Wine) Permit with additional privilege for Sunday Sales for PizzaTime, Inc. dba Tomaso’s Marion. 5. Resolution No. ______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Casey’s Marketing Company dba Casey’s General Store # 2760. 6. Resolution No. ______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Casey’s Marketing Company dba Casey’s General Store # 2770. 7. Resolution No. ______ approving renewal application of a Special Class C Liquor (Beer/Wine) Permit with additional privilege for Sunday Sales for Zio Johno’s, Inc. dba Zio Johno’s. 8. Resolution No. ______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales and Carryout Wine for NH Petroleum dba NH Petroleum. 9. Resolution No. ______ approving new application of a Class C Liquor Permit with additional privilege for Sunday Sales for Advanced Business Concepts LLC dba Pitcher’s. (New owners) F. POLICE/FIRE (6:05 – 6:15) 1. Resolution No._______ to approve purchase of twelve mobile radio modems from Graybill Communications in the amount of $56,358.14. 2. Oath of Office for Patrol Officers Bethany Cerruto and Terry Smith, administered by Mayor Rehn. (Thursday) G. PARKS (6:15 – 6:20) 1. Resolution No. _____ approving Memorandum of Understanding between the City of Marion and Iowa State University Linn County Extension for Greenhouse to be located at Lowe Park. H. ADMINISTRATION/OTHER (6:20 – 6:30) 1. Resolution No.________ approving contract for Library website update, host and management with T8 Design. 2. Motion to receive and file revised job description for Part-Time Library Page/General Maintenance Worker. 3. Motion to receive and file Departmental Monthly reports for July 2008. This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. Motion to approve Consent Calendar, as follows: a. Plat of Survey No. 1493 Parcels A & B. (LTC Homes, Inc.) 2. Motion to receive and file and refer to the Planning and Zoning Commission Cardinal Estates First Addition Final Plat, located on the west side of Cardinal Drive between Sunburst Avenue and 10th Avenue. (Cope Development Company) 3. Motion to approve Project Calendar related to Engineering Department payments, as follows: a. Resolution No. 19966 approving Partial Payment No. 2 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project-On-site Borrow Site in the amount of $11,199.34. 4. Resolution No. 19973 accepting the 2008 Sanitary Sewer Repair Project. 5. Resolution No. 19974 accepting the 2008 HMA Resurfacing Project. 6. Resolution No. 19975 approving Memorandum of Agreement with Hickory Haven Estate Condo for drainage assistance for residents along Sunburst Avenue west of 35th Street in an amount not to exceed $2,100. 7. Resolution No. 19976 approving Memorandum of Agreement regarding reimbursement agreement with Linn Mar School District related to 29th Avenue Extension Project. 8. Motion to receive and file request for traffic control on Alburnett Road and 29th Avenue and on 3rd Street at 33rd Avenue. (Fred Mikula request) 9. Motion to approve the minutes of the July 15 and 17, 2008 City Council meetings. 10. Motion to approve bills as presented in the amount of $522,403.34. 11. Resolution No. 19977 approving renewal application of a Class C Liquor (Beer/Wine) Permit with additional privilege for Sunday Sales for Marion Columbus Club dba Marion Columbus Club. 12. Resolution No. 19978 approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Hawkeye Oil Company dba Marion Hawkeye Convenience Store. 13. Resolution No.19979 approving purchase of two unmarked vehicles from Zimmerman Ford in the amount of $33,978.36. 14. Resolution No. 19980 approving Partial Payment No.3 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. $57,775.20. 15. Resolution No.19981 authorizing submission of REAP Grant in the amount of $150,000 for three bridges at Krumholtz Woods. 16. Resolution No. 19982 approving participation in VantageCare Retirement Health Savings (RHS) Plan-ICMA-RC for city employees. 17. Motion to receive and file Departmental monthly reports for June 2008. 18. Motion to approve Hold Harmless Agreement relating to waiver of noise ordinance for Swamp Fox Festival events on September 4 through 7, 2008. A. PLANNING AND DEVELOPMENT 1. Motion to remove from table Resolution No. 19957 and 19958 regarding installation of sidewalks adjacent to Lucore Road. 2. Motion to approve Project Calendar regarding installation of sidewalks adjacent to Lucore Road, as follows: a. Resolution No. 19957 approving deferral of sidewalks within Camden Farms Third Addition, adjacent to the east side of Lucore Road. (Tim Mooney) b. Resolution No. 19958 resolution of necessity regarding installation of sidewalks located east of Lucore Road, north of Silver Oak Trail, adjacent to Camden Farms First Addition. (Tim Mooney) c. Resolution No. 19983resolution of necessity regarding installation of sidewalks adjacent to Lucore Road adjacent to Lot 18 Champion Estates Second Addition located east of Lucore Road, south of Artesian Road. (GS Enterprises, LLC) 3. Ordinance No. 08-16 amending the Code of Ordinances regarding historic structure preservation. Second consideration. 4. Resolution No. 19984 approving the Final Plat and Memorandum of Agreement of Glen Rock Farm Sixth Addition located west of Winslow Road, north of Valentine Drive. (Glen Rock Farms, L.L.C.) 5. Resolution No. 19985 approving the Final Plat and Memorandum of Agreement for Briargate Third Addition located east of 44th Street, south of REC Drive. (Abode Construction, Inc.) 6. Public hearing regarding a request to vacate and sell a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 7. Resolution No. 19986 approving the vacation of a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 8. Resolution No. 19987 approving the sale of a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 9. Public hearing regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) 10. Ordinance No. 08-17 approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Initial consideration. 11. Resolution No. 19988 approving request to encroach into city right-of-way at the southwest corner of Grand Avenue and South 15th Street for a directional sign. (Ascension Lutheran Church) 12. Resolution No. 19989 approving deferral of improvements of Tower Terrace Road adjacent to Prairie Bend Fifth Addition. (Morris Wood Enterprises, LLC request) B. ENGINEERING 1. Public Hearing regarding the 2008 Storm Sewer/Draintile Project. 2. Resolution No.19990 accepting bids and awarding contract to Rathje Construction Co. regarding the 2008 Storm Sewer/Draintile Project in the amount of $89,166.00. 3. Resolution No. 19991 approving Resolution of Necessity regarding the installation of sidewalks located on 29th Avenue and Winchester Drive. 4. Ordinance No. 07-18 amending the Code of Ordinance to establish a Benefitted Sewer Districts and a schedule of fees for the connection of property to city sewer. Initial consideration. 5. Resolution No. 19992 authorizing installation of a stop sign eastbound on 33rd Avenue at 3rd Street. 6. Resolution No. 19993 establishing “No Parking” both sides of Echo Hill Road from Alburnett Road east. 7. Resolution No. 19994 authorizing moving the existing “No Parking this Side of Street” from the east side of 7th Street to the west side from 29th Avenue to 33rd Avenue. (Postmaster Kim McCarty request) C. PUBLIC SERVICES NONE. D. BUILDING INSPECTION NONE. E. FINANCE NONE. F. POLICE/FIRE NONE. G. PARKS NONE. H. ADMINISTRATION/OTHER 1. Resolution No. 19995 approving contract for the city’s website update, host and management with T8 Design. I. Council Discussion Time. J. Adjourn. CITY OF MARION TENTATIVE CITY COUNCIL AGENDA – Tuesday, August 5, 2008 – 3:00 P.M. A. Council Planning Workshop (3:00 – 4:00) 1. Subdivision Standards. 2. Recess (if needed) B. PLANNING AND DEVELOPMENT (4:00 – 5:10) 1. Motion to approve Project Calendar regarding installation of sidewalks adjacent to Lucore Road, as follows: a. Resolution No. 19957 approving deferral of sidewalks within Camden Farms Third Addition, adjacent to the east side of Lucore Road. (Tim Mooney) b. Resolution No. 19958 resolution of necessity regarding installation of sidewalks located east of Lucore Road, north of Silver Oak Trail, adjacent to Camden Farms First Addition. (Tim Mooney) c. Resolution No. _____resolution of necessity regarding installation of sidewalks adjacent to Lucore Road adjacent to Lot 18 Champion Estates Second Addition located east of Lucore Road, south of Artesian Road. (GS Enterprises, LLC) 3. Resolution No. _____ approving the Final Plat and Memorandum of Agreement of Glen Rock Farm Sixth Addition located east of Winslow Road, north of Valentine Drive. (Glen Rock Farms, L.L.C.) 4. Resolution No. _____ approving the Final Plat and Memorandum of Agreement for Briargate Third Addition located east of 44th Street, south of REC Drive. (Abode Construction, Inc.) 5. Public hearing regarding a request to vacate and sell a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 6. Resolution No.______ approving the vacation of a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 7. Resolution No.______ approving the sale of a portion of the east-west alley bounded by 10th and 11th Avenues and 28th/29th Streets. (John and Cathy Sheeley, 1025 28th Street) 8. Public hearing regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) 9. Ordinance No. ______ approving an amendment the Marion Code of Ordinances regarding a request to rezone property adjacent to 1050 Lyons Lane from R-5, Medium Density, Multi-Family Residential to C-3, General Commercial. (Michael L.C./Timberline Manufacturing) Initial consideration. 10. Resolution No. _____ approving request to encroach into city right-of-way at the southwest corner of Grand Avenue and South 15th Street for a directional sign. (Ascension Lutheran Church) 11. Resolution No. _____ approving deferral of improvements of Tower Terrace Road adjacent to Prairie Bend Fifth Addition. (Morris Wood Enterprises, LLC request) 12. Discussion regarding completion of sidewalk network in Hunters Ridge additions. 13. Discussion regarding annexation of Noble Farms, LLC property located west of Alburnett Road north of East Robins Road. 14. Motion to receive and file, as follows: a. Plat of Survey No. 1493 Parcels A & B. (LTC Homes, Inc.) C. ENGINEERING (5:10 – 5:55) 1. Motion to approve Project Calendar related to Engineering Department payments, as follows: a. Resolution No. ______ approving Partial Payment No. 2 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project-On-site Borrow Site in the amount of $11,199.34. 2. Resolution No. _______ accepting the 2008 Sanitary Sewer Repair Project. 3. Resolution No. _______ accepting the 2008 HMA Resurfacing Project. 4. Public Hearing regarding the 2008 Storm Sewer/Draintile Project. 5. Resolution No. _______ accepting bids and awarding contract to _____ regarding the 2008 Storm Sewer/Draintile Project in the amount of $_____. 6. Discussion on a neighborhood drainage assistance request for Hickory Haven Estates, John Beck, for residents along Sunburst Avenue west of 35th Street. 7. Resolution No. _______ approving Resolution of Necessity regarding the installation of sidewalks located on 29th Avenue and Winchester Drive. 8. Discussion regarding the establishment of existing Benefitted Sewer Districts by Ordinance. 9. Discussion regarding reimbursement agreement with Linn Mar School District related to 29th Avenue Extension Project. 10. Motion to receive and file TAC reports, as follows: a. Request to install a stop sign eastbound on 33rd Avenue at 3rd Street. 11. Motion to receive and file request for traffic control on Alburnett Road and 29th Avenue and on 3rd Street at 33rd Avenue. (Fred Mikula request) D. PUBLIC SERVICES E. BUILDING INSPECTION NONE. F. FINANCE 1. Motion to approve the minutes of the July 15 and 17, 2008 City Council meetings. 2. Motion to approve bills as presented in the amount of $522,403.34. 3. Resolution No. _______ approving renewal application of a Class C Liquor (Beer/Wine) Permit with additional privilege for Sunday Sales for Marion Columbus Club dba Marion Columbus Club. 4. Resolution No. _______ approving renewal application of a Class C Beer Permit with additional privilege for Sunday Sales for Hawkeye Oil Company dba Marion Hawkeye Convenience Store. G. POLICE/FIRE (5:55 – 6:00) 1. Resolution No.________ approving purchase of two unmarked vehicles from Zimmerman Ford in the amount of $33,978.36. H. PARKS (6:00 – 6:05) 1. Resolution No. _____ approving Partial Payment No.3 regarding Lowe Park Concession Stand Project to APEX Construction Company, Inc. $57,775.20. 2. Resolution No.______ authorizing submission of REAP Grant in the amount of $150,000 for three bridges at Krumholtz Woods. I. ADMINISTRATION/OTHER (6:05 – 6:10) 1. Discussion regarding VantageCare Retirement Health Savings (RHS) Plan-ICMA-RC for city employees. 2. Motion to receive and file Departmental monthly reports for June 2008. 3. Motion to approve Hold Harmless Agreement relating to waiver of noise ordinance for Swamp Fox Festival events on September 4 through 7, 2008. This meeting is being tape recorded. If you wish to address the City Council, please go to the lectern, wait to be recognized by the Mayor and state your name and address before making any comments. Call to Order. Pledge of Allegiance. Citizen’s presentations, comments and/or petitions. CONSENT CALENDAR Motion to approve Consent Calendar, as follows: 1. Motion to approve Project Calendar relating to Planning and Development Department payments, as follows: a. Resolution No. 19944 approving Partial Payment No. 6 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $140.00. b. Resolution No. 19945 approving Partial Payment No. 21 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $1,057.00. c. Resolution No. 19946 approving Partial Payment No. 21 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $1,760.50. d. Resolution No. 19947 approving Partial Payment No. 25 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $420.00. e. Resolution No. 19948 approving Partial Payment No. 1 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Grant Program in the amount of $1,470.00. f. Resolution No. 19949 approving Partial Payment No. 3 to Shive Hattery, Inc. for services related to the Marion 29th Avenue North Subarea Plan in the amount of $11,797.50. 2. Motion to receive and file correspondence regarding sidewalks within Camden Farms Addition. (Tim Mooney and Robert B. Schley, President of Camden Farms Homeowner’s Association) 3. Resolution No. 19950 setting public hearing for August 7, 2008 regarding a request to vacate and sell the west one-half of the east-west alley located north of 10th Avenue east of 28th Street. (John and Cathy Sheeley, 1025 28th Street) 4. Resolution No. 19951 setting public hearing for August 7, 2008 regarding a request to rezone property adjacent to 1050 Lyons Lan
Thursday, July 2, 2009 – 5:30 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
a. Resolution No. 20504 approving Partial Payment No. 2 to RDG Planning and Design related to completion of a site specification design for a portion of the 29th Avenue North Subarea Plan in the amount of $5,949.74.
a. Resolution No. _____ approving Partial Payment No. 3 to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount of $5,122.90.
b. Resolution No. ______ approving Partial Payment No. 4 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $21,799.90
c. Resolution No. _____ approving Partial Payment No. 1 to Eastern Iowa Excavating & Concrete Co. LLC for the 2009 Sidewalk Assessment Project in the amount of $________.
d. Resolution No. _____ approving Partial Payment No. 1 to Municipal Pipe Tool Co., Inc. for the 2008 Sanitary Sewer Slip Lining Project in the amount of $93,447.80.
e. Resolution No. _____ approving Partial Payment 6 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $___________.
a. Motion to retain the City Engineer as Project Engineer regarding the CBD Traffic Signal Improvement Project.
a. Resolution No. _____ approving Partial Payment No. 2 to RDG Planning and Design related to completion of a site specification design for a portion of the 29th Avenue North Subarea Plan in the amount of $5,946.74.
Thursday, June 18, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
a. Resolution No. 20463 approving Partial Payment No. 3 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $190.00.
b. Resolution No. 20464 approving Partial Payment No. 3 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $21,752.91.
c. Resolution No. 20465 approving Partial Payment No. 4 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/ Highway 100 Intersection Improvement Project in the amount of $3,955.70.
d. Resolution No. 20466 approving Partial Payment No. 4 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $19,352.87.
e. Resolution No. 20467 approving Partial Payment No. 3 to Snyder and Associates Engineers for engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project in the amount of $3,193.85.
f. Resolution No. 20468 approving Partial Payment No. 1 to MSA Professional Services for engineering services regarding the Storm Water Utility Program Creation and Implementation in the amount of $2,892.05
10. Resolution No. 20471 establishing “No Parking” zones on both sides of 29th Avenue from Alburnett Road to Indian Creek Road.
a. Motion to retain the City Engineer as Project Engineer regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
b. Resolution No. 20480 approving Resolution of Necessity regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
c. Resolution No. 20481 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
d. Resolution No. 20482 approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 5th Avenue/16th Street Storm Sewer Reconstruction.H. ADMINISTRATION/OTHER
I. Council Discussion Time.
a. Resolution No. _____ approving Partial Payment No. 3 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $190.00.
b. Resolution No. ______ approving Partial Payment No. 3 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $21,752.91.
c. Resolution No. _____ approving Partial Payment No. 4 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/ Highway 100 Intersection Improvement Project in the amount of $3,955.70.
d. Resolution No. _____ approving Partial Payment No. 4 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $10,995.42.
a. Motion to retain the City Engineer as Project Engineer regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
b. Resolution No. _____ approving Resolution of Necessity regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 5th Avenue/16th Street Storm Sewer Reconstruction Project.
d. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 5th Avenue/16th Street Storm Sewer Reconstruction.
a. Resolution No. ______ approving Partial Payment No. 6 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00.
Thursday, June 4, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call. a. Resolution No. 20431 approving Partial Payment No. 5 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $351,962.40.
c. Resolution No. 20433 approving Partial Payment No. 2 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $41,764.85.
d. Resolution No. 20434 approving Partial Payment No. 25 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $21,185.06.
e. Resolution No. 20435 approving Partial Payment No. 4 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project – On-Site Borrow Site in the amount of $4,817.20.
f. Resolution No. 20436 approving Partial Payment No. 8 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $5,285.90.
b. Resolution No. 20445 approving Resolution of Necessity regarding the South 22nd Street/Highway 100 Intersection Improvement Project.
c. Resolution No. 20446 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the South 22nd Street/Highway 100 Intersection Improvement Project.
b. Resolution No. 20447 approving Resolution of Necessity regarding the North 35th Street Extension Project.
c. Resolution No. 20448 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the North 35th Street Extension Project.
b. Resolution No. 20449 approving Resolution of Necessity regarding the North Tenth Street Reconstruction Project.
c. Resolution No. 20450 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the North Tenth Street Reconstruction Project.
b. Resolution No. 20451 approving Resolution of Necessity regarding the Armar Drive/Highway 100 Intersection Improvement Project.
c. Resolution No. 20452 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the Armar Drive/Highway 100 Intersection Improvement Project.
b. Resolution No. 20454 approving contract and bond with Eastern Iowa Excavating and Concrete, LLC regarding the 2009 Sidewalk Assessment Project.
b. Resolution No. _____ approving Partial Payment No. 1 to L. L. Pelling Co. for the 2009 HMA Resurfacing Project in the amount of $325,910.
d. Resolution No. _____ approving Partial Payment No. 25 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $21,185.06.
e. Resolution No. _____ approving Partial Payment No. 4 to Shive Hattery Inc. for engineering services regarding the 29th Avenue Extension Project – On-Site Borrow Site in the amount of $4,817.20.
f. Resolution No. _____ approving Partial Payment No. 8 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $5,285.90.
b. Resolution No. _____ approving Resolution of Necessity regarding the South 22nd Street/Highway 100 Intersection Improvement Project.
b. Resolution No. _____ approving Resolution of Necessity regarding the North 35th Street Extension Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the North 35th Street Extension Project.
b. Resolution No. _____ approving Resolution of Necessity regarding the North Tenth Street Reconstruction Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the North Tenth Street Reconstruction Project.
b. Resolution No. _____ approving Resolution of Necessity regarding the Armar Drive/Highway 100 Intersection Improvement Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the Armar Drive/Highway 100 Intersection Improvement Project.
b. Resolution No. _____ approving contract and bond with Eastern Iowa Excavating and Concrete, LLC regarding the 2009 Sidewalk Assessment Project.
Thursday, May 21, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
8. Motion to approve Project Calendar regarding Engineering Department payments, as follows:
b. Resolution No. 20414 approving Partial Payment No. 3 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $7,882.98.
c. Resolution No. 20415 approving Partial Payment No. 2 to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount of $13,210.85.
b. Resolution No. 20418 approving Partial Payment No. 10 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $1,078.00.
b. Baby shower on June 13, 2009 from 9:30 a.m. – 11:30 a.m. at 3155 Meadow Glen Street. (Dawn DeCook)
c. Outdoor Music Performance on June 27, 2009 from 9:00 a.m. – 5:00 p.m. at 1393 Twixt Town Road. (West Music)
8. Resolution No. 20423 approving the Memorandum of Agreement and Final Plat for Prairie Meadows Second Addition to Marion, Iowa located east of 49th Street, south of Kacena Avenue (Morris Wood Enterprises, LLC)
b. Resolution No. _____ approving Partial Payment No. 3 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $7,882.98
b. Resolution No._______ approving Partial Payment No. 10 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $1,078.00.
c. Outdoor Music Performance on June 27, 2009 from 9:00 a.m. – 5:00 p.m. at 1393 Twixt Town Road. (West Music)
Thursday, May 7, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Resolution No. 20374 approving Partial Payment No 3 to Houseal-Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $3,330.00.
c. Resolution No. 20375 approving Partial Payment No. 9 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $784.00.
d. Resolution No. 20376 approving Final Payment to RJ Construction related to the 2008 Housing Rehabilitation Grant Program Project No. 2 in the amount of $18,166.00.
e. Resolution No. 20377 approving Partial Payment No. 3 to Linn County Public Health for services related to the 2008 Housing Grant Program, Project No. 1 in the amount of $130.00
g. Resolution No. 20379 approving Partial Payment No. 16 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $2,196.75.
h. Resolution No. 20380 approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $8,739.70.
i. Resolution No. 20381 approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,966.00.
j. Resolution No. 20382 approving Partial Payment No. 35 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $2,001.50.
a. Resolution No. 20388 approving Partial Payment No. 4 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $678,762.45.
b. Resolution No. 20389 approving Partial Payment No. 1 to Quality Excavating, Inc. dba Kruser Excavating for the East Post Road Ditch Restoration Project in the amount of $17,030.11.
c. Resolution No. 20390 approving Partial Payment No. 1 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $21,831.76.
d. Resolution No. 20391 approving Partial Payment No. 2 to Snyder and Associates Engineers for engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project in the amount of $8,469.40.
e. Resolution No. 20392 approving Partial Payment No. 2 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $35, 429.14.
f. Resolution No. 20393 approving reimbursement to Glen Rock Farm, LLC, for the overwidth and overdepth of paving associated with the installation of Winslow Road in the Glen Rock Farm Sixth Addition to the City of Marion in the amount of $24,441.25.
b. Resolution No. 20404 overruling (or amending) objections regarding the 2009 sidewalk Assessment Project.
c. Resolution No. 20405 approving the final resolution of necessity regarding the 2009 Sidewalk Assessment Project.
d. Resolution No. 20406 approving and adopting preliminary plans and specifications regarding the 2009 sidewalk Assessment Project.
e. Resolution No. 20407 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 sidewalk Assessment Project.
f. Resolution No. 20408 approving and adopting final plans specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 sidewalk Assessment Project.
NONE.
a. Resolution No. _____ approving Partial Payment No. 4 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00.
b. Resolution No. ______ approving Partial Payment No 3 to Houseal-Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $3,330.00.
c. Resolution No._______ approving Partial Payment No. 9 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $784.00.
d. Resolution No. _____ approving Final Payment to RJ Construction related to the 2008 Housing Rehabilitation Grant Program Project No. 2 in the amount of $18,166.00.
e. Resolution No. ____ approving Partial Payment No. 3 to Linn County Public Health for services related to the 2008 Housing Grant Program, Project No. 1 in the amount of $130.00.
g. Resolution No. ______ approving Partial Payment No. 16 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $2,196.75.
h. Resolution No.______ approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $8,739.70.
i. Resolution No. ______ approving Partial Payment No. 31 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $5,966.00.
j. Resolution No ______ approving Partial Payment No. 35 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $2,001.50.
a. Resolution No. _____ approving Partial Payment No. 4 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $678,762.45.
b. Resolution No. _____ approving Partial Payment No. 1 to Quality Excavating, Inc. dba Kruser Excavating for the East Post Road Ditch Restoration Project in the amount of $17,030.11.
c. Resolution No. _____ approving Partial Payment No. 1 to City Wide Construction Co. for the 2009 Curb Replacement Project in the amount of $21,831.76.
d. Resolution No. _____ approving Partial Payment No. 2 to Snyder and Associates Engineers for engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project in the amount of $8,469.40.
e. Resolution No. _____ approving Partial Payment No. 2 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction project in the amount of $35, 429.14.
f. Resolution No. _____ approving reimbursement to Glen Rock Farm, LLC, for the overwidth and overdepth of paving associated with the installation of Winslow Road in the Glen Rock Farm Sixth Addition to the City of Marion in the amount of $24,441.25.
a. Resolution No. _____ amending the resolution of necessity regarding the 2009 sidewalk Assessment Project.
b. Resolution No. _____ overruling (or amending) objections regarding the 2009 sidewalk Assessment Project.
c. Resolution No. _____ approving the final resolution of necessity regarding the 2009 Sidewalk Assessment Project.
d. Resolution No. _____ approving and adopting preliminary plans and specifications regarding the 2009 sidewalk Assessment Project.
e. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 sidewalk Assessment Project.
f. Resolution No. _____ approving and adopting final plans specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 sidewalk Assessment Project.
Thursday, April 16, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Resolution No. 20358 approving Partial Payment No. 1 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction Project in the amount of $73,601.29.
c. Resolution No. 20359 approving Partial Payment No. 1 to Snyder and Associates Engineers for engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project in the amount of $7,413.25.
d. Resolution No. 20360 approving payment to Van Meter Industrial regarding light poles and fixtures related to the 29th Avenue Extension Project, in the amount of $16,181.54.
e. Resolution No. 20361 approving Partial Payment No. 2 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $40,183.87.
f. Resolution No. 20362 approving Partial Payment No. 2 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/ Highway 100 Intersection Improvement Project in the amount of $1,586.60.
g. Resolution No. 20363 approving Partial Payment No. 1 to Ament, Inc. for engineering services regarding the Boyson Road/Alburnett Road Intersection Improvement Project in the amount of $2,565.90.
b. Resolution No._______ approving Partial Payment No. 2 for relocation expenses related to the 2008 Housing Rehabilitation Grand Project, Project 2 in the amount of $400.00.
b. Resolution No. _____ approving Partial Payment No. 1 to Shoemaker and Haaland Engineers for engineering services regarding the North 10th Street Reconstruction Project in the amount of $73,601.29.
c. Resolution No. _____ approving Partial Payment No. 1 to Snyder and Associates Engineers for engineering services regarding the South 22nd Street/Highway 100 Intersection Improvement Project in the amount of $7,413.25.
d. Resolution No. _____ approving payment to Van Meter Industrial regarding light poles and fixtures related to the 29th Avenue Extension Project, in the amount of $16,181.54.
e. Resolution No. _____ approving Partial Payment No. 2 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $40,183.87.
f. Resolution No. _____ approving Partial Payment No. 2 to Anderson-Bogert Engineers for engineering services regarding the Armar Drive/ Highway 100 Intersection Improvement Project in the amount of $1,586.60.
Thursday, April 2, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
c. Resolution No. 20337 approving Partial Payment No. 30 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $7,715.50.
d. Resolution No. 20338 approving Partial Payment No. 34 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $4,372.00.
e. Resolution No. 20339 approving Partial Payment No 2 to Houseal-Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $4,195.82.
f. Resolution No. 20340 approving Partial Payment No. 3 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00.
a. Request to amend Land Use Map for of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood, LLC)
b. Request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC)
c. Request to vacate a portion of the north/south alley adjacent to 585 29th Street. (Marilyn Kipp and Kevin Eckley)
a. Resolution No. 20343 approving Partial Payment No. 1 to Ament, Inc. for engineering services regarding the North 35th Street Extension Project in the amount of $35,514.95.
b. Resolution No. 20344 approving Partial Payment No. 3 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $274,387.21.
a. Resolution No. 20347 approving Early Retirement Option Program for FY 09-10.
b. Resolution No. 20348 approving non-bargaining pay schedule for FY 09-10.
c. Motion to receive and file pay-for-performance recommendations for department heads
a. Marion Arts Festival, City Square Park, May 15-16, 2009.
b. Marion Chamber of Commerce Downtown Get Down, City Square Park, August 6, 13, 20 and 27, 2009.
c. Farmers State Bank Marion By Moonlight, City Square Park, June 4, 11, 18 and 25, 2009.
b. Resolution No.______ approving Partial Payment No. 30 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $6,717.00.
c. Resolution No. ______ approving Partial Payment No. 30 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $7,715.50.
d. Resolution No ______ approving Partial Payment No. 34 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $4,372.00.
e. Resolution No. ______ approving Partial Payment No 2 to Houseal-Lavigne Associates for services related to updating the 2008 Marion Comprehensive Plan in the amount of $4,195.82.
f. Resolution No. _____ approving Partial Payment No. 3 to Olsson Associates for services related to Marion Central Corridor Master Plan in the amount of $10,000.00.
b. Request to amend Land Use Map for of the Marion Comprehensive Plan to change the designation for property located west of 35th Street, south of Tower Terrace Road from Office/High Intensity Mixed Use to Urban Residential. (Morris Wood, LLC)
c. Request to rezone property located west of 35th Street, south of Tower Terrace Road from PD-C, Planned Development – Commercial to R-4, Four-Family Residential. (Morris Wood LLC)
d. Request to vacate a portion of the north/south alley adjacent to 585 29th Street. (Marilyn Kipp and Kevin Eckley)
b. Resolution No. _____ approving Partial Payment No. 3 to Jim Schroeder Construction, Inc. for the 29th Avenue Extension Project in the amount of $274,387.21.
b. Request to lower speed limit on 44th Street south of 29th Avenue. (Darin Ohde, 2705 44th Street)
b. Resolution No. _____ approving retainer agreements with City Attorney and Assistant City Attorneys for the period July 1, 2009 through June 30, 2010.
c. Resolution No. _____ approving non-bargaining pay schedule for FY 09-10.
d. Motion to receive and file pay-for-performance recommendations for department heads.
b. Marion Chamber of Commerce Downtown Get Down, City Square Park, August 6, 13, 20 and 27, 2009.
c. Marion Chamber of Commerce Marion Movie Night, Thomas Park, Friday, July 17, 2009.
d. Farmers State Bank Marion By Moonlight, City Square Park, June 4, 11, 18 and 25, 2009.MARION CITY COUNCIL REGULAR MEETING
Thursday, March 19, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call. 1. Motion to approve the minutes of the March 3, 5 and 10, 2009 City Council meetings.
b. Resolution No. 20310 approving Partial Payment No. 29 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $4,728.50. c. Resolution No. 20311 approving Partial Payment No. 29 to Howard R. Green Company for services related to the 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $4,674.50.
d. Resolution No. 20312 approving Partial Payment No. 33 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $1,014.50.
e. Resolution No. 20313 approving Partial Payment No. 1 to Tallgrass Historians L.C. for services related to the National Register of Historic Districts Downtown Nomination Project in the amount of $2,562.58.
f. Resolution No. 20314 approving Partial Payment No. 8 to East Central Iowa Council of Governments for administration of the 2008 Housing Rehabilitation Program in the amount of $1,372.00.
g. Resolution No. 20315 approving Partial Payment No. 6 to East Central Iowa Council of Governments for administrative services related to a Community Development Block Grant Program Economic Development Set-Aside Project (Launch Kwik-Way, Inc.) in the amount of $196.00.
b. Request to vacate the south 120’ of the north-south alley between 5th and 7th Avenues and 9th and 10th Streets. (Paul Draper, 610 20th Street)
b. Request to lower speed limit on 44th Street south of 29th Avenue. (Darin Ohde, 2705 44th Street)A. FINANCE
C. POLICE/FIRE
D. PARKS
b. Request for handicapped parking sign in front of 2240 Copper Drive. (Donald L. Proksa)
c. Request for handicapped parking sign in front of Quality Print on 7th Avenue. MARION CITY COUNCIL REGULAR MEETING
Thursday, March 5, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.Citizen’s presentations, comments and/or petitions.
CONSENT CALENDARNOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately.
9. Public hearing regarding the $1,310,000 General Obligation Refunding Bonds.
Housing Code Board of Appeals
Financial Investment Oversight Committee
Tax Increment Financing Committee MARION CITY COUNCIL REGULAR MEETING
Thursday, February 19, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
CONSENT CALENDAR
NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately.
b. Motion to retain the City Engineer as Project Engineer for the 2009 Sidewalk Assessment Project.
c. Resolution No. 20283 approving the preliminary resolution pursuant to Chapter 384.42 of the Code of Iowa for the 2009 Sidewalk Assessment Project.
d. Resolution No. 20284 approving the proposed resolution of necessity and setting public hearing for the 2009 Sidewalk Assessment Project.
b. Request for handicapped parking sign in front of 2240 Copper Drive. (Donald L. Proksa)
b. Motion to retain the City Engineer as Project Engineer for the 2009 Sidewalk Assessment Project.
c. Resolution No. _____ approving the preliminary resolution pursuant to Chapter 38442 of the Code of Iowa for the 2009 Sidewalk Assessment Project.
d. Resolution No. _____ approving the proposed resolution of necessity and setting public hearing for the 2009 Sidewalk Assessment Project.
b. Resolution No. _____ approving Resolution of Necessity regarding the 2009 7th Avenue HMA Resurfacing Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 7th Avenue HMA Resurfacing Project.
d. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 7th Avenue HMA Resurfacing Project.
3. Presentation related to the Governor’s Traffic Safety Program.
Housing Code Board of Appeals
Financial Investment Oversight Committee
2. Roll call.
3. Discussion regarding Proposed FY 09-10 Budget.
4. Adjourn.MARION CITY COUNCIL REGULAR MEETING
Thursday, February 5, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh)
b. Motion to authorize the City Engineer to solicit engineering services regarding the North 35th Street Extension Project.
c. Motion to authorize the City Engineer to solicit engineering services regarding the North 10th Street Reconstruction Project.
d. Motion to authorize the City Engineer to solicit engineering services regarding the Armar Drive/Highway 100 Intersection Improvement Project.
e. Motion to authorize the City Engineer to solicit engineering services regarding the CBD Traffic Signal Reconstruction Project.
f. Motion to authorize the City Engineer to solicit engineering services regarding the Krumholtz Trail Project.
g Motion to authorize the City Engineer to solicit engineering services regarding the Park Maintenance Building Project.
Central Corridor Redevelopment Plan Steering Committee
Comprehensive Plan Advisory Committee
b. Request to rezone property located west of 10th Street, south of 29th Avenue from R-4, Four-Family Residential to Neighborhood Commercial. (Viola-Mar, Inc./Bruce Marsh)
b. Motion to authorize the City Engineer to solicit engineering services regarding the North 35th Street Extension Project.
c. Motion to authorize the City Engineer to solicit engineering services regarding the North 10th Street Reconstruction Project.
d. Motion to authorize the City Engineer to solicit engineering services regarding the Armar Drive/Highway 100 Intersection Improvement Project.
e. Motion to authorize the City Engineer to solicit engineering services regarding the CBD Traffic Signal Reconstruction Project.
f. Motion to authorize the City Engineer to solicit engineering services regarding the Krumholtz Trail Project.
g. Motion to authorize the City Engineer to solicit engineering services regarding the Park Maintenance Building Project.
5. Resolution No. ________ approving renewal application for a Class C Liquor License with additional privilege for Outdoor Service and Sunday Sales for Marion Post #298 The American Legion dba Marion Veterans Club.
2. Motion to receive and file FY 08-09 Fire Department Annual Report.
Central Corridor Redevelopment Plan Steering Committee
Comprehensive Plan Advisory CommitteeMARION CITY COUNCIL REGULAR MEETING
Thursday, January 22, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.CONSENT CALENDAR
c. Resolution No. 20228 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice of bidders, form of contract and estimate of cost regarding the 2009 HMA Resurfacing Project.
d. Resolution No. 20229 approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 HMA Resurfacing Project.
b. Resolution No. 20230 approving Resolution of Necessity regarding the 2009 Curb Replacement Project.
c. Resolution No. 20231 ordering preparation of detailed plans, specifications, notice of hearing and letting, notice of bidders, form of contract and estimate of cost regarding the 2009 Curb Replacement Project.
d. Resolution No. 20232 approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 Curb Replacement Project.D. BUILDING INSPECTION
b. Resolution No. 20235 approving Letter of Support regarding Revitalize Iowa’s Sound Economy (RISE) grant application related to Marion Economic Development Company.I. Council Discussion Time.J. Adjourn.
b. Plat of Survey No. 1521, Parcel A, located east of Highway 13, south of Highway 151. (Robert W. Vernille/Blackford Bros. Partnership)
c. Motion to receive and file revised voluntary annexation request for property located east of Highway 13, south of Highway 151. (Robert W. Verhille/Blackford Bros. Partnership( (Formerly Linn-Aire Industrial East, Inc.)
d. Squaw Creek Meadows Third Addition Final Plat, located west of 31st Street between Alexis Lane and Grand Avenue. (Platinum Development L.L.C.)
b. Resolution No. _____ approving Resolution of Necessity regarding the 2009 HMA Resurfacing Project.
c. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice of bidders, form of contract and estimate of cost regarding the 2009 HMA Resurfacing Project.
d. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 HMA Resurfacing Project.
b. Resolution No. _____ ordering preparation of detailed plans, specifications, notice of hearing and letting, notice of bidders, form of contract and estimate of cost regarding the 2009 Curb Replacement Project.
c. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 Curb Replacement Project.
d. Resolution No. _____ approving and adopting final plans, specifications, notice of hearing and letting, notice to bidders, form of contract and estimate of cost regarding the 2009 Curb Replacement Project.
b. Resolution No. _____ authorizing submission of Letter of Support regarding Revitalize Iowa’s Sound Economy (RISE) grant application.
Thursday, January 8, 2009 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
Craig Campbell representing business owner
Kyle Martin representing business employee
J.D. Schlotterback representing commercial real estate broker
Brian Bartz representing Marion Independent School District
Housing Code Board of Appeals (must be renter)
ZBA (resident)
Thursday, December 18, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Kiwanis Club
Construction Code Review (must be engineer)
Housing Code Board of Appeals (must be renter
Nuisance Enforcement Property Maintenance Advisory Board (resident)
ZBA (resident)
AGENDA
Thursday, December 4, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Marion Merchants Association.
c. Cedar Rapids Area Convention and Visitors Bureau.
d. Marion Economic Development Company.
e. Marion Arts Festival.
f. Granger House.
g. Heritage Center.
h. Cultural and Entertainment District
i. Marion Boys Baseball Board.
j. Marion Parks and Recreation Board/Art Council – Greenhouse Project and Playground Equipment.
k. Pool – portable games.
l. Swamp Fox Festival
m. Entrepreneurial Development Center, Inc.
n. Marion Chamber of Commerce (Tourism)
Lumir Dostal, 2775 Heatherview Circle
Boyd Potter, 1900 East Post Road and Jay Kacena, 2745 1st Avenue
Judy Hull, 3170 Willowridge Road
Jon Neighbor, 1100 Alpine Road and Carol Golden, 1285 McGowan Blvd.
Tom Padley, 2860 23rd Avenue; Mark Morgan, 933 18th Street and Colleen Prokup, 2890 18th Avenue
b. Marion Merchants Association.
c. Cedar Rapids Area Convention and Visitors Bureau.
e. Marion Arts Festival.
f. Granger House.
g. Heritage Center.
h. Cultural and Entertainment District
i. Marion Boys Baseball Board.
j. Marion Parks and Recreation Board/Art Council – Greenhouse Project, Sculpture and Playground Equipment.
k. Pool – portable games.
l. Swamp Fox Festival
m. Entrepreneurial Development Center,Inc.
Thursday, November 20, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Resolution No. 20158 approving the sale of the east 5 feet of the south 60 feet of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 1500 9th Street, in the amount of $264.19. (Jerry L. Nibeck)
b. Resolution No. _____ approving the sale of the east 5 feet of the south 60 feet of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 1500 9th Street, in the amount of $______. (Jerry L. Nibeck)
c. Resolution No. _____ approving the sale of the west 5 feet of the south 120 feet of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to 800 15th Avenue, in the amount of $______. (Marilyn Waterbeck)
d. Resolution No. _______ approving the sale of the west 5 feet of the south 120 feet of the north/south alley bounded by 8th and 9th Streets and 15th and 16th Avenues adjacent to ____________MARION CITY COUNCIL REGULAR MEETING
Thursday, November 6, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Resolution No. 20111 approving Partial Payment No. 25 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $248.50.
c. Resolution No. 20112 approving Partial Payment No. 25 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $950.25.
d. Resolution No. 20113 approving Partial Payment No. 29 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $6,722.20.
e. Resolution No. _____ approving payment regarding condemnation of Indian Creek Investments property related to the 29th Avenue Extension Project to Linn County, Donald D. Zeller, Sheriff in the amount of $1,476.37.
Thursday, October 16, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.Motion to approve Consent Calendar, as follows:
b. Resolution No. 20094 approving Partial Payment No. 5 to East Central Iowa Council of Governments for completion of an Updated Housing Needs Assessment in the amount of $980.00.
b. Prairie Bend Fifth Addition Final Plat located south of Tower Terrace Road, east of Lennon Lane. (Morris Mood Enterprises, LLC)11. Resolution No. 20101 approving Supplement Agreement No. 4 with Shive-Hattery, Inc. for condemnation services regarding the 29th Avenue Extension Project in an amount not to exceed $2,240.00.
b. Trick or Trunk Event at Farmers Stank Bank parking lot on 13th Street and 8th Avenue, October 29, 2008 from 5:30 – 8:00 p.m. (First United Methodist Church)E. FINANCE
B. ENGINEERING (4:45 – 5:00)
b. Resolution No._______ approving payment to Iowa State University (CTRE) for 2008 Pavement Management Services in the amount of $10,400.00. 7. Resolution No. _____ approving supplemental Agreement No. 4 with Shive-Hattery, Inc. for condemnation services regarding the 29th Avenue Extension Project in an amount not to exceed $2,240.00.C. PUBLIC SERVICES (5:00 – 5:15)
2. Motion to approve Ordinance No. 08-20 relating to snow plowers for hire and providing penalties, as amended. Final consideration.F. POLICE/FIRE (5:25 – 5:30)
AGENDA
MARION CITY COUNCIL REGULAR MEETING
Thursday, October 2, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Resolution No. 20078 approving Partial Payment No. 24 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Petroleum Substances) in the amount of $404.25.
c. Resolution No. 20079 approving Partial Payment No. 24 to Howard R. Green Company for services related to 2006 Brownfield Assessment Grant (Hazard Substances) in the amount of $334.25.
d. Resolution No. 20080 approving Partial Payment No. 28 to Howard R. Green Company for services related to the 2005 EPA Brownfield Cleanup Grant in the amount of $4,350.75.
b. Prairie Ridge Estates Sixth Addition Final Plat, located on an extension of York Avenue between Chestnut Lane and Burns Drive. (Prairie Hill Development Co.)
b. Resolution No. 20082 approving Partial Payment No. 1 to Rathje Construction Co. regarding the 2008 Storm Sewer/Draintile Project in the amount of $59,100.55.
c. Resolution No. 20083 approving Partial Payment No. 5 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase I in the amount of $75,548.42.
d. Resolution No. 20084 approving payment to Abode Construction Inc. for overwidth city sidewalk along 44th Street north of 29th Avenue in the amount of $8,653.38.
12. Motion to receive and file, as follows:
b. Resolution No. _____ approving Partial Payment No. 1 to Rathje Construction Co. regarding the 2008 Storm Sewer/Draintile Project in the amount of $59,100.55.
c. Resolution No. _____ approving Partial Payment No. 5 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase I in the amount of $75,548.42.
d. Resolution No. _____ approving payment to Abode Construction Inc. for overwidth city sidewalk along 44th Street north of 29th Avenue in the amount of $9,213.38.
b. Request to review time allotted for loading/unloading recreational vehicles, etc. (Darrel Oldenburger)
MARION CITY COUNCIL REGULAR MEETING
Thursday, September 18, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
NOTE: The Consent Calendar includes routine items and will be enacted by one motion without separate discussion unless Council requests an item be removed to be considered separately. 1. Resolution No. 20055 approving Partial Payment No. 3 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $1,813.00.
b. Request to vacate and sell a portion of north/south alley, north of 15th Avenue, between 8th and 9th Street. (Jerry L. Nibeck, 1500 9th Street)
c. Request for voluntary annexation for property located at 4091 Brookside Drive. (Scott and Diane Ryan)
d. Request for voluntary annexation for property located east of 35th Street north of 29th Avenue. (Dr. Joseph Geelan)
e. Motion to receive and file request to vacate the ten foot utility easement along the south and east property lines adjacent to 591 62nd Street. (Carl F. and Ardith Y. Vasey)A. PLANNING AND DEVELOPMENT
B. ENGINEERING
b. Request to vacate and sell a portion of north/south alley, north of 15th Avenue, between 8th and 9th Street. (Jerry L. Nibeck, 1500 9th Street)
c. Request for voluntary annexation for property located at 4091 Brookside Drive. (Scott and Diane Ryan)
d. Request for voluntary annexation for property located east of 35th Street north of 29th Avenue. (Dr. Joseph Geelan)
e. Motion to receive and file request to vacate the ten foot utility easement along the south and east property lines adjacent to 591 62nd Street. (Carl F. and Ardith Y. Vasey)AGENDA
MARION CITY COUNCIL REGULAR MEETING
Thursday, September 4, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Hunters Field Second Addition Final Plat located west of Winslow Road, north of Hunters Field Lane. (Fritz Development, LLC)
c. Annexation request for property located between 29th Avenue and Tower Terrace Road, east of 35th Street (Miriam and Edward Freiter)
b. Resolution No._______ approving Partial Payment No. 4 to Dolan Excavating L.L.C. regarding the 2008 McGowan Boulevard Paving Project – Phase 1 in the amount of $269,514.40.AGENDA
MARION CITY COUNCIL REGULAR MEETING
Thursday, August 21, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
a. Resolution No. 19996 approving Partial Payment No. 7 to Howard R. Green Company for services related to the 2007 Brownfield EPA Cleanup Grant in the amount of $2,118.98.
f. Resolution No. 20001 approving Partial Payment No. 2 to East Central Iowa Council of Governments for Administration of the 2008 Housing Rehabilitation Grant Program in the amount of $980.00.
a. Squaw Creek Meadows Third Addition Preliminary Plat, located west of 31st Street between Grand Avenue and 1st Avenue. (Platinum Development, L.L.C)
a. Resolution No. 20002 approving Partial Payment No. 2 to Eggleston Concrete Contractors regarding the 2008 Curb Replacement Project in the amount of $2,598.25.
a. Resolution No. 20006 accepting the public improvements in the Bowman Woods Unit 33 Addition to the City of Marion.
b. Resolution No. 20013 approving purchase of 2009 Ford F-350 cab and chassis (with trade-in of Unit 43) from Junge Ford in the amount of $15,100.
c. Resolution No. 20014 approving purchase of service utility body, snow plow and rear sander from Future Line Truck Equipment in the amount of $19,000.
d. Resolution No. 20015 approving purchase of 11’ dump body, snow plow and rear sander from Henderson Truck Equipment in the amount of $23,633.
e. Resolution No. 20016 approving purchase of dump body and equipment for tandem truck from Henderson Truck Equipment in the amount of $62,565.
f. Resolution No. 20017 approving purchase of grader wing for motor grader from Martin Equipment Co. of IA-ILL in the amount of $17,000.
a. Resolution No. 20029 approving Utility Relocations Agreements related to the 29th Avenue Extension Project.
b. Resolution No. 20030approving Purchase Agreement with Bernard R. & Carol M. Berntsen related to the 29th Avenue Extension Project.
c. Resolution No. 20031 approving Purchase Agreement with William H. & Barbara J. Ritter related to the 29th Avenue Extension Project.
d. Resolution No. 20032 approving Purchase Agreement with Linn-Mar Community School District related to the 29th Avenue Extension Project.
e. Resolution No. 20033 directing staff to proceed with condemnation hearings for un-acquired parcels related to the 29th Avenue Extension Project.
b. Resolution No._______ approving Partial Payment No. 23 to Shive Hattery, Inc. for engineering services regarding the 29th Avenue Extension Project in the amount of $27,206.56.
b. Resolution No.______ accepting the public improvements in the Edgebrooke 6th Addition to the City of Marion.
c. Resolution No.______ accepting the remaining public improvement in the Prairie Bend 1st Addition to the City of Marion.
d. Resolution No.______ accepting the public improvements in the Prairie Bend 3rd Addition to the City of Marion.
b. Resolution No._______ approving Purchase Agreement with Bernard R. & Carol M. Berntsen related to the 29th Avenue Extension Project.
c. Resolution No._______ approving Purchase Agreement with William H. & Barbara J. Ritter related to the 29th Avenue Extension Project.
d. Resolution No._______ approving Purchase Agreement with Linn-Mar Community School District related to the 29th Avenue Extension Project.
e. Resolution No._______ directing staff to proceed with condemnation hearings for un-acquired parcels related to the 29th Avenue Extension Project.
b. Request to change parking from the north side of 29th Avenue to the south side
b. Resolution No. _____ approving purchase of 2009 Ford F-350 cab and chassis (with trade-in of Unit 43) from Junge Ford in the amount of $15,100.
c. Resolution No. _____ approving purchase of service utility body, snow plow and rear sander from Future Line Truck Equipment in the amount of $19,000.
d. Resolution No. _____ approving purchase of 11’ dump body, snow plow and rear sander from Henderson Truck Equipment in the amount of $23,633.
e. Resolution No. _____ approving purchase of dump body and equipment for tandem truck from Henderson Truck Equipment in the amount of $62,565.
f. Resolution No. _____ approving purchase of grader wing for motor grader from Martin Equipment Co. of IA-ILL in the amount of $17,000.
2. Report regarding 07-08 snow parking rules and mailbox damage.AGENDA
MARION CITY COUNCIL REGULAR MEETING
Thursday, August 7, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.
b. Prairie Bend Fifth Addition Final Plat extending Penny Lane north to Tower Terrace Road. (Morris Wood , LLC)
b. Resolution No. 19967 approving Partial Payment No. 2 to Eastern Iowa Excavating & Concrete, LLC regarding the 2008 Sanitary Sewer Repair Project in the amount of $11,727.25.
c. Resolution No. 19968 approving Partial Payment No. 4 to Rathje Construction Co. regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $146,104.43.
d. Resolution No. 19969 approving Partial Payment No. 1 to Eggleston Concrete Contractors regarding the 2008 Curb Replacement Project in the amount of $54,974.81.
e. Resolution No. 19970 approving Partial Payment No. 2 to L.L. Pelling Co regarding the 2008 HMA Resurfacing Project in the amount of $125,269.06.
f. Resolution No. 19971 approving Partial Payment No. 3 to Dolan Excavating regarding the 2008 McGowan Boulevard Paving Project –Phase 1 in the amount of $92,449.65.
g. Resolution No. 19972 approving Partial Payment No. 2 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $34,145.28. 2. Ordinance No. 08-16 amending the Code of Ordinances regarding historic structure preservation. Second consideration.
b. Prairie Bend Fifth Addition Final Plat extending Penny Lane north to Tower Terrace Road. (Morris Wood , LLC)
b. Resolution No. _______ approving Partial Payment No. 2 to Eastern Iowa Excavating & Concrete, LLC regarding the 2008 Sanitary Sewer Repair Project in the amount of $11,727.25.
c. Resolution No. _______ approving Partial Payment No. 4 to Rathje Construction Co. regarding the 2008 Brookside Drive Sanitary Sewer Project in the amount of $146,104.43.
d. Resolution No. _______ approving Partial Payment No. 1 to Eggleston Concrete Contractors regarding the 2008 Curb Replacement Project in the amount of $54,974.81.
e. Resolution No. _______ approving Partial Payment No. 2 to L.L. Pelling Co regarding the 2008 HMA Resurfacing Project in the amount of $125,269.06.
f. Resolution No. _______ approving Partial Payment No. 3 to Dolan Excavating regarding the 2008 McGowan Boulevard Paving Project –Phase 1 in the amount of $92,449.65.
g. Resolution No._______ approving Partial Payment No. 2 to Snyder and Associates Engineers regarding the 2008 GPS Sanitary Sewer GIS Attribute Survey in the amount of $34,145.28.
b. Request to establish “No Parking” both sides of Echo Hill Road from Alburnett Road east.
c. Request to move the existing “No Parking this Side of Street” from the east side of 7th Street to the west side from 29th Avenue to 33rd Avenue. (Postmaster Kim McCarty request) NONE.
AGENDA
MARION CITY COUNCIL REGULAR MEETING
Thursday, July 17, 2008 - 7:00 p.m.
Council Chambers – 1225 6th Avenue
Roll Call.